At a Glance
- Tasks: Manage enquiries, schedule meetings, and support the Director with key business communications.
- Company: Respected UK supplier of housing and community services in Yorkshire.
- Benefits: Competitive salary, supportive work environment, and opportunities for professional growth.
- Other info: Join a team that values confidentiality and effective communication.
- Why this job: Be the vital link in a dynamic organisation making a difference in people's lives.
- Qualifications: Experience in secretarial support and proficiency in Microsoft Office required.
The predicted salary is between 30000 - 40000 £ per year.
My Client, a well respected UK supplier of housing, care and community services, including general rented, retirement living, supported housing, student and key worker accommodation and care homes have a vacancy for a Directors Secretary.
Key responsibilities will be to manage all enquiries on behalf of the Director acting as the initial point of contact for incoming calls and mail, proactively making decisions on which information needs to be brought to their attention.
- Maintain and monitor the Director's diary, managing conflicts and priorities including screening meeting requests, scheduling internal and external meetings.
- Respond to ad hoc requests as necessary, preparing and collating information and reports on behalf of Directors in a timely manner to effectively communicate key business messages.
- Manage the resolution of HR processes including recruitment and payroll issues and maintain related records on behalf of the Senior Manager / Director ensuring confidentiality.
A full list of responsibilities can be provided to suitable candidates.
Proven experience of providing secretarial support at a senior level, NVQ3 in Business Administration or similar. Proven experience of working to deadlines and prioritising work loads. Intermediate level in use of Microsoft Packages.
Secretary to the Director. Job in Yorkshire LilyLifestyle Jobs employer: United Cerebral Palsy of Georgia
As a leading provider of housing, care, and community services in Yorkshire, our company prides itself on fostering a supportive and inclusive work environment. We offer competitive benefits, opportunities for professional development, and a culture that values collaboration and innovation, making us an excellent employer for those seeking meaningful and rewarding careers. Join us to be part of a dedicated team that makes a real difference in the lives of individuals and communities.
Contact Details:
United Cerebral Palsy of Georgia Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Secretary to the Director. Job in Yorkshire LilyLifestyle Jobs
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for a Secretary role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its values. Tailor your responses to show how your skills, especially in managing diaries and handling HR processes, align with what they need. Confidence is key!
✨Tip Number 3
Practice your communication skills! As a Secretary, you'll be the first point of contact, so being clear and professional in your speech is crucial. Consider doing mock interviews with friends to polish your delivery.
✨Tip Number 4
Don't forget to apply through our website! We make it super easy for you to find and apply for roles that suit your skills. Plus, it shows you're serious about joining our team!
We think you need these skills to ace Secretary to the Director. Job in Yorkshire LilyLifestyle Jobs
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the role of Secretary to the Director. Highlight your secretarial experience, especially any work at a senior level, and don’t forget to mention your NVQ3 in Business Administration if you have it!
Showcase Your Skills:In your application, emphasise your skills in managing diaries and handling enquiries. We want to see how you can proactively manage priorities and make decisions that support the Director effectively.
Be Clear and Concise:When writing your cover letter, keep it clear and concise. We appreciate straightforward communication, so get to the point while still showcasing your personality and enthusiasm for the role.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity with us.
How to prepare for a job interview at United Cerebral Palsy of Georgia
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Secretary to the Director. Familiarise yourself with managing diaries, handling enquiries, and preparing reports. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss specific examples of how you've managed conflicting priorities or tight deadlines in previous roles. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your ability to stay organised under pressure.
✨Brush Up on Microsoft Packages
Since the job requires an intermediate level of proficiency in Microsoft packages, make sure you're comfortable discussing your experience with tools like Word, Excel, and Outlook. You might even want to mention any specific tasks you've accomplished using these tools to showcase your skills.
✨Prepare for HR Process Questions
Given that the role involves managing HR processes, be prepared to answer questions related to recruitment and payroll issues. Think about your past experiences in these areas and how you ensured confidentiality and compliance with policies. This will show that you’re not just a secretary but a trusted partner in the business.
