At a Glance
- Tasks: Provide essential admin support across sales, accounts, and operations in a dynamic environment.
- Company: Join a growing agricultural and storage business in Scarborough.
- Benefits: Opportunity for career development in a supportive team atmosphere.
- Other info: Ideal for those seeking a varied role with room for growth.
- Why this job: Be a key player in ensuring smooth operations and enhancing your skills.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office required.
The predicted salary is between 24000 - 30000 £ per year.
About the Role
An agricultural and storage business are seeking a highly organised and detail-oriented Office Administration Assistant to provide comprehensive administrative and finance support across our business. This is a varied role with a strong focus on sales and accounts administration, as well as general office support. You will play a key role in ensuring the smooth day-to-day running of operations, maintaining accurate records, and supporting communication across teams.
Key Responsibilities
- General Administration & Office Support: Provide day-to-day administrative support across sales, accounts, and wider operations. Answer calls, manage enquiries, and maintain organised filing systems. Assist with travel and accommodation bookings for Directors. Support internal teams during busy periods and welcome visitors.
- Sales & Purchase Administration: Raise and manage purchase orders, track deliveries, and resolve discrepancies. Maintain stock and pricing data within systems. Update systems to reflect purchases and sales. Support delivery coordination and ensure accurate documentation.
- Finance & Accounts Administration: Process purchase and sales invoices using accounting software (e.g. Xero). Reconcile supplier statements and resolve discrepancies. Assist with payment runs, credit control, and customer queries. Support month-end processes and financial reporting. Maintain accurate financial records and documentation.
- Customer & Supplier Coordination: Act as a key point of contact for customer and supplier queries. Liaise with internal teams to ensure smooth order and invoice processing. Deliver professional and timely communication.
- Systems & Process Support: Maintain accurate records across CRM, finance, and stock systems. Support continuous improvement of administrative processes.
Skills & Experience
Essential:
- Strong administrative and organisational skills
- High attention to detail and accuracy
- Confident communication skills (phone and email)
- Proficiency in Microsoft Office / Office 365
- Experience working in a fast-paced or SME environment
Desirable:
- Experience in accounts administration or finance assistant role
- Knowledge of sales administration or purchase ledger
- Experience with accounting software (e.g. Xero)
- Familiarity with CRM or stock management systems
Personal Attributes:
- Highly organised and methodical
- Reliable and proactive with the ability to manage workload independently
- Strong team player with a flexible, can-do attitude
- Professional and approachable
What's On Offer:
A varied role across finance, sales, and administration. Opportunity to develop within a growing business. Supportive and collaborative working environment.
Office Administrator. Job in Scarborough LilyLifestyle Jobs employer: United Cerebral Palsy of Georgia
Join a dynamic agricultural and storage business in Scarborough as an Office Administrator, where you will thrive in a supportive and collaborative work environment. With a strong focus on employee growth, this role offers the chance to develop your skills across finance, sales, and administration while contributing to the smooth running of operations. Enjoy a varied workload and the opportunity to make a meaningful impact within a growing company that values organisation and teamwork.
Contact Details:
United Cerebral Palsy of Georgia Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Office Administrator. Job in Scarborough LilyLifestyle Jobs
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at local events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role. Know their values and how you can contribute. This shows you're genuinely interested and ready to hit the ground running!
✨Tip Number 3
Practice your interview skills with a friend or in front of the mirror. Get comfortable talking about your experiences and how they relate to the Office Administrator role. Confidence is key!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Office Administrator. Job in Scarborough LilyLifestyle Jobs
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Office Administrator role. Highlight your administrative skills, attention to detail, and any relevant experience in sales or finance. We want to see how you fit into our team!
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that relate to the job description and show us your enthusiasm for joining our team.
Show Off Your Skills:Don’t forget to showcase your proficiency in Microsoft Office and any accounting software you've used. If you have experience with CRM or stock management systems, let us know! We love seeing candidates who are tech-savvy.
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves. Good luck!
How to prepare for a job interview at United Cerebral Palsy of Georgia
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Office Administrator role. Familiarise yourself with the key responsibilities like sales and accounts administration, and be ready to discuss how your skills align with these tasks.
✨Show Off Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples of how you've successfully managed multiple tasks or projects in the past. Highlight your attention to detail and how it has positively impacted your previous work.
✨Brush Up on Relevant Software
If you have experience with accounting software like Xero or CRM systems, be sure to mention it. If not, take some time to learn the basics. Showing that you're proactive about learning new tools can really impress the interviewers.
✨Practice Professional Communication
As a key point of contact for customers and suppliers, your communication skills are crucial. Practice answering common interview questions clearly and confidently, and think about how you would handle customer queries or internal communications.
