At a Glance
- Tasks: Provide essential admin support across sales, accounts, and operations in a dynamic environment.
- Company: Join a growing agricultural and storage business with a collaborative culture.
- Benefits: Opportunity for career development and a supportive team atmosphere.
- Other info: Ideal for those looking to grow in a fast-paced, varied role.
- Why this job: Be a key player in ensuring smooth operations and making a real impact.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office required.
The predicted salary is between 24000 - 28000 £ per year.
About the Role
An agricultural and storage business are seeking a highly organised and detail-oriented Office Administration Assistant to provide comprehensive administrative and finance support across our business. This is a varied role with a strong focus on sales and accounts administration, as well as general office support. You will play a key role in ensuring the smooth day-to-day running of operations, maintaining accurate records, and supporting communication across teams.
Key Responsibilities
- General Administration & Office Support: Provide day-to-day administrative support across sales, accounts, and wider operations. Answer calls, manage enquiries, and maintain organised filing systems. Assist with travel and accommodation bookings for Directors. Support internal teams during busy periods and welcome visitors.
- Sales & Purchase Administration: Raise and manage purchase orders, track deliveries, and resolve discrepancies. Maintain stock and pricing data within systems. Update systems to reflect purchases and sales. Support delivery coordination and ensure accurate documentation.
- Finance & Accounts Administration: Process purchase and sales invoices using accounting software (e.g. Xero). Reconcile supplier statements and resolve discrepancies. Assist with payment runs, credit control, and customer queries. Support month-end processes and financial reporting. Maintain accurate financial records and documentation.
- Customer & Supplier Coordination: Act as a key point of contact for customer and supplier queries. Liaise with internal teams to ensure smooth order and invoice processing. Deliver professional and timely communication.
- Systems & Process Support: Maintain accurate records across CRM, finance, and stock systems. Support continuous improvement of administrative processes.
Skills & Experience
Essential:
- Strong administrative and organisational skills
- High attention to detail and accuracy
- Confident communication skills (phone and email)
- Proficiency in Microsoft Office / Office 365
- Experience working in a fast-paced or SME environment
Desirable:
- Experience in accounts administration or finance assistant role
- Knowledge of sales administration or purchase ledger
- Experience with accounting software (e.g. Xero)
- Familiarity with CRM or stock management systems
Personal Attributes:
- Highly organised and methodical
- Reliable and proactive with the ability to manage workload independently
- Strong team player with a flexible, can-do attitude
- Professional and approachable
What's On Offer:
A varied role across finance, sales, and administration. Opportunity to develop within a growing business. Supportive and collaborative working environment.
Administrative Office Coordinator. Job in Scarborough LilyLifestyle Jobs employer: United Cerebral Palsy of Georgia
At our Scarborough-based agricultural and storage business, we pride ourselves on being an excellent employer that values organisation, attention to detail, and proactive teamwork. Our supportive and collaborative work culture fosters employee growth, offering opportunities for development within a dynamic environment, while our varied role in administration, finance, and sales ensures that every day brings new challenges and rewards.
Contact Details:
United Cerebral Palsy of Georgia Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Office Coordinator. Job in Scarborough LilyLifestyle Jobs
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at local events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role. Know their values and how you can contribute. This shows you're genuinely interested and ready to hit the ground running!
✨Tip Number 3
Practice your interview skills with a friend or in front of a mirror. Get comfortable talking about your experiences and how they relate to the job. Confidence is key, so let your personality shine!
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can keep you top of mind and show your enthusiasm for the role. Plus, it’s a great way to reiterate why you’re the perfect fit!
We think you need these skills to ace Administrative Office Coordinator. Job in Scarborough LilyLifestyle Jobs
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the role of Administrative Office Coordinator. Highlight your organisational skills and any relevant experience in sales and accounts administration. We want to see how you can bring your unique flair to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that relate to the job description, and don’t forget to show off your communication skills – we love a good story!
Showcase Your Attention to Detail:Since this role requires a high level of accuracy, make sure your application is free from typos and errors. Double-check everything before hitting send. We appreciate candidates who take pride in their work and pay attention to the little things!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s super easy and ensures your application gets to the right place. Plus, it shows us you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at United Cerebral Palsy of Georgia
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities like sales and accounts administration, and think about how your skills align with these tasks. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Show Off Your Organisational Skills
As an Administrative Office Coordinator, being organised is crucial. Prepare examples from your past experiences where you've successfully managed multiple tasks or maintained accurate records. This will demonstrate your ability to handle the varied responsibilities of the role effectively.
✨Brush Up on Your Software Skills
Since the role involves using accounting software like Xero and Microsoft Office, it’s a good idea to refresh your knowledge of these tools. Be ready to discuss any relevant experience you have and how you can quickly adapt to new systems if needed.
✨Practice Your Communication Skills
You'll be the point of contact for customers and suppliers, so strong communication skills are essential. Practice answering common interview questions clearly and professionally. Consider role-playing with a friend to get comfortable with phone and email scenarios, as this will help you shine during the interview.
