At a Glance
- Tasks: Provide essential administrative support to ensure smooth office operations across multiple departments.
- Company: Join a dynamic team at LilyLifestyle in Rochester, focused on collaboration and efficiency.
- Benefits: Competitive salary of approx. GBP30,000, with a structured work schedule.
- Other info: Office-based role with opportunities for personal growth and development.
- Why this job: Be the backbone of the office, making a real difference in daily operations.
- Qualifications: Strong organisational skills, attention to detail, and proficiency in Microsoft Office required.
The predicted salary is between 30000 - 30000 £ per year.
Salary: Approx. GBP30,000 per annum
Working Hours:
- Monday to Thursday: 8:30am - 4:30pm
- Friday: 8:00am - 4:00pm
Location: Medway City Estate, Rochester (Office-based, no remote working available)
Role Overview
My client is seeking a highly organised and proactive Administrator to provide comprehensive day-to-day administrative support across the business. This role is key to ensuring smooth office operations and supporting multiple departments.
Key Responsibilities
- Provide general administrative support across the business
- Manage incoming telephone calls and direct enquiries appropriately
- Create and process jobs within internal systems
- Raise and manage purchase orders (POs)
- Process credit card payments for online and telephone orders
- Arrange accommodation bookings (e.g. Premier Inn, Travelodge)
- Maintain and update application spreadsheets
- Coordinate logistics for hire equipment
- Print and distribute subcontractor invoices on a weekly basis
- Prepare and manage Operation & Maintenance (O&M) manuals, including creation, printing, updating, and file sharing
- Maintain and update the O&M tracking system
- Carry out document lamination and binding as required
- Assemble Health & Safety site boxes
- Manage business orders (e.g. Amazon), including payment allocation and record filing
- Order Personal Protective Equipment (PPE) as required
- Maintain office supplies, including stationery and provisions (food, beverages, cleaning supplies)
- Provide general office support, including preparing refreshments
Requirements
- Strong organisational and time management skills
- Excellent attention to detail
- Good communication skills, both written and verbal
- Ability to multitask and prioritise workload effectively
- Proficiency in Microsoft Office and general administrative systems
Administrative Support Specialist. Job in Rochester LilyLifestyle Jobs employer: United Cerebral Palsy of Georgia
At LilyLifestyle, we pride ourselves on being an excellent employer, offering a supportive work culture that values teamwork and employee growth. Located in the vibrant Medway City Estate, our office-based environment fosters collaboration and provides opportunities for professional development, ensuring that our Administrative Support Specialists can thrive while contributing to the smooth operations of our business.
Contact Details:
United Cerebral Palsy of Georgia Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Support Specialist. Job in Rochester LilyLifestyle Jobs
✨Tip Number 1
Get to know the company before your interview! Research LilyLifestyle and understand their values and culture. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. Focus on how your skills, like organisation and multitasking, align with what they’re looking for in an Administrative Support Specialist.
✨Tip Number 3
Dress the part! First impressions matter, so make sure you look professional and polished for your interview. It shows you take the opportunity seriously and are ready to represent the company well.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way in keeping you top of mind. Mention something specific from your conversation to remind them why you’d be a great fit for the role.
We think you need these skills to ace Administrative Support Specialist. Job in Rochester LilyLifestyle Jobs
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your organisational skills and attention to detail. We want to see how your experience aligns with the role of an Administrative Support Specialist, so don’t be shy about showcasing relevant tasks you've handled in previous jobs.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Mention specific examples of how you've supported office operations in the past and how you can bring that expertise to us at StudySmarter.
Show Off Your Communication Skills:Since this role involves managing calls and directing enquiries, make sure your written application reflects your communication prowess. Keep it clear, concise, and professional – we love a good communicator!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts and submit your materials!
How to prepare for a job interview at United Cerebral Palsy of Georgia
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Administrative Support Specialist. Familiarise yourself with tasks like managing calls, processing orders, and maintaining office supplies. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Show Off Your Organisational Skills
Since this role requires strong organisational abilities, come prepared with examples of how you've successfully managed multiple tasks in the past. Whether it's coordinating logistics or handling administrative support, having specific anecdotes ready will highlight your skills effectively.
✨Brush Up on Your Tech Skills
Proficiency in Microsoft Office is a must for this position. Make sure you're comfortable with Word, Excel, and any other relevant software. You might even want to practice creating spreadsheets or documents to showcase your skills during the interview.
✨Prepare Questions to Ask
Interviews are a two-way street, so think of insightful questions to ask about the company culture, team dynamics, or specific challenges the role might face. This shows that you're engaged and serious about finding the right fit for both you and the company.
