At a Glance
- Tasks: Be the friendly face of our business and keep everything running smoothly.
- Company: Join a vibrant team at LilyLifestyle in Nottinghamshire.
- Benefits: Enjoy a competitive salary, flexible hours, and a supportive work environment.
- Other info: Great opportunity for career growth and to develop your professional skills.
- Why this job: Make a difference by creating a welcoming atmosphere for visitors and staff.
- Qualifications: Strong communication skills and a knack for organisation are key.
The predicted salary is between 24000 - 30000 £ per year.
Department: Reception & Facilities
Hours of Work: 35 hours per week
Work until 31st July 2026
Main Purpose of Role
Provide a professional and comprehensive front of house reception service & coordinate facilities on site.
Key Duties & Responsibilities
- Meet and greet all visitors to the business.
- Issue visitor badges.
- Professionally and promptly respond to incoming calls.
- Create ID badges and manage reception starters and leaver records.
- Administer signing in and out sheets.
- Order lunches and buffets for meetings when required.
- Sort incoming mail and process outgoing mail and parcels (Royal Mail/TNT).
- Match invoices, raise purchase orders and complete goods received notes (including services charges, utilities etc for facilities).
- Manage and review meeting room bookings.
- Manage office supplies, including printer supplies, kitchen supplies (coffee, milk, etc.) and stationery.
- Proactively update and archive files as required, particularly for facilities.
- Arrange travel and hotel bookings.
- Manage several shared inboxes using Outlook.
- Raise and assign facilities jobs to the correct contractor.
- Ensure all statutory paperwork is received and filed appropriately.
- Work alone and as part of a team.
- Use initiative and decision making.
- Ensure statutory maintenance is up to date.
- Monitor service contracts and renewal dates.
- Arrange appointments for these; examples include emergency light testing, water checks, pest control.
- Arrange and carry out practice fire evacuations.
- Order IT and mobile equipment for employees.
- Contribute to effective implementation of OHSAS 18001, ISO9001 and ISO14001 along with the following policies: Health and Safety policy, Quality policy, Environmental policy.
- Work within established company policies and procedures.
- Promote company values and standards, exhibiting appropriate behaviour.
- Use talent and ability to encourage achievement and continuous improvement.
- Demonstrate safety, integrity and commitment at all times.
- Maintain excellent levels of communication and organization throughout the team and wider business.
- Carry out any other duties as and when necessary to meet varying demands of the business and satisfy customer needs.
Receptionist & Facilities Co-Ordinator. Job in Nottinghamshire LilyLifestyle Jobs employer: United Cerebral Palsy of Georgia
At LilyLifestyle, we pride ourselves on being an exceptional employer, offering a vibrant work culture in Nottinghamshire that fosters collaboration and professional growth. As a Receptionist & Facilities Co-Ordinator, you will enjoy a supportive environment with opportunities for skill development, while contributing to a team that values safety, integrity, and commitment. Our focus on employee well-being and continuous improvement makes us a rewarding place to build your career.
Contact Details:
United Cerebral Palsy of Georgia Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Receptionist & Facilities Co-Ordinator. Job in Nottinghamshire LilyLifestyle Jobs
✨Tip Number 1
First things first, make sure you know the company inside out. Research LilyLifestyle and understand their values and culture. This will help you tailor your approach during interviews and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Get a friend or family member to do a mock interview with you. Focus on common receptionist questions and how you can highlight your organisational skills and ability to manage multiple tasks. The more comfortable you are, the better you'll perform!
✨Tip Number 3
Don’t forget to showcase your personality! As a Receptionist & Facilities Co-Ordinator, you'll be the face of the company. Be friendly, approachable, and professional in all your interactions. Let your enthusiasm shine through – it can make a huge difference!
✨Tip Number 4
Finally, apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us. Good luck, and we can't wait to see your application!
We think you need these skills to ace Receptionist & Facilities Co-Ordinator. Job in Nottinghamshire LilyLifestyle Jobs
Some tips for your application 🫡
Show Your Personality:When writing your application, let your personality shine through! We want to see who you are beyond your qualifications. A friendly tone can make a big difference, especially for a role like Receptionist & Facilities Co-Ordinator.
Tailor Your CV:Make sure to tailor your CV to highlight relevant experience that matches the job description. Focus on your front-of-house experience and any facilities management skills you have. We love seeing how your background fits with what we do!
Be Clear and Concise:Keep your application clear and to the point. Use bullet points where possible to make it easy for us to read. Remember, we’re looking for someone who can manage multiple tasks efficiently, so show us you can communicate effectively!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at United Cerebral Palsy of Georgia
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key duties and responsibilities of a Receptionist & Facilities Co-Ordinator. This will help you tailor your answers to show how your skills and experiences align perfectly with what they’re looking for.
✨Practice Your Greeting
Since you'll be the first point of contact, practice a warm and professional greeting. Role-play with a friend or family member to get comfortable with meeting and greeting visitors. This will not only boost your confidence but also demonstrate your interpersonal skills during the interview.
✨Showcase Your Organisational Skills
Be prepared to discuss how you manage multiple tasks, like handling calls, sorting mail, and managing meeting room bookings. Have specific examples ready that highlight your organisational abilities and how you prioritise tasks effectively in a busy environment.
✨Demonstrate Initiative and Problem-Solving
Think of instances where you've had to use your initiative or solve problems on the spot. Whether it’s managing office supplies or coordinating facilities jobs, showing that you can think on your feet and make decisions will impress the interviewers and show you’re a great fit for the role.
