At a Glance
- Tasks: Support the CEO's office with admin tasks and project management.
- Company: LilyLifestyle, a dynamic workplace in Reading.
- Benefits: Hybrid work model, competitive salary, and professional growth opportunities.
- Other info: Collaborative environment with opportunities for career advancement.
- Why this job: Be at the heart of decision-making and make a real impact.
- Qualifications: Strong organisational skills and ability to handle confidential information.
The predicted salary is between 30000 - 40000 £ per year.
Key Responsibilities
- Provide comprehensive administrative and operational support to the Executive Manager to the CEO, contributing to the effective day-to-day running of the Office of the CEO.
- This role is hybrid once established in the role.
- Act as the primary contact for the Executive Directors with people from inside and outside the organisation.
- Manage correspondence from initial receipt through to resolution, including drafting responses such as letters of thanks, condolences, and long-service acknowledgements.
- Prepare clear, accessible, and high-quality documentation in line with organisational standards.
- Ensure pre-read papers for all meetings are submitted in accordance with the Terms of Reference.
- Handle a significant amount of confidential information sensitively and on a time-critical basis.
- Support and, where appropriate, take ownership of ad hoc projects under the direction of the Executive Manager to the CEO.
- Ensure that appropriate meeting and travel arrangements and bookings are made in accordance with the diary.
- Provide financial support, i.e. set up and monitor purchase orders, approvals, and expense requisitions.
- Anticipate and organise necessary briefing documents for the Executive Directors in advance of meetings.
- Organise, attend and support meetings or events, including producing minutes or action points, as appropriate, often using AI tools.
- Track deadlines and issue reminders for delivery of key activities.
- Undertake research for ad hoc projects within the directorate(s) and support strategic programmes and key projects as required.
- Work collaboratively with and provide absence cover for other Personal Assistants within the Office of the CEO.
PA. Job in Reading LilyLifestyle Jobs employer: United Cerebral Palsy of Georgia
At LilyLifestyle, we pride ourselves on being an exceptional employer, offering a dynamic work environment in Reading that fosters collaboration and innovation. Our hybrid working model allows for flexibility while providing comprehensive support for your professional growth, including opportunities to engage in meaningful projects and develop your skills. With a strong emphasis on employee well-being and a culture that values open communication, we ensure that our team members feel valued and empowered in their roles.
Contact Details:
United Cerebral Palsy of Georgia Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land PA. Job in Reading LilyLifestyle Jobs
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those who work at LilyLifestyle or similar companies. A friendly chat can sometimes lead to job opportunities that aren't even advertised.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. We want you to show how your skills align with their needs, so think about examples from your past that demonstrate your ability to manage correspondence and support executives effectively.
✨Tip Number 3
Practice your communication skills! As a PA, you'll need to be clear and concise. Try mock interviews with friends or family to get comfortable discussing your experience in managing schedules and handling confidential information.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace PA. Job in Reading LilyLifestyle Jobs
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience in administrative support and project management. We want to see how your skills align with the responsibilities of supporting the Executive Manager to the CEO.
Showcase Your Communication Skills:Since you'll be managing correspondence and acting as a primary contact, it's crucial to demonstrate your excellent written communication skills. Use clear and professional language in your application to reflect this.
Highlight Your Organisational Skills:This role requires a knack for organisation and time management. Be sure to mention any relevant experience you have in managing schedules, preparing documentation, or coordinating meetings to show us you're up for the task.
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at United Cerebral Palsy of Georgia
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a PA in this specific context. Familiarise yourself with the key tasks mentioned in the job description, like managing correspondence and preparing documentation. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Organisational Skills
As a PA, being organised is crucial. Prepare examples from your past experiences where you've successfully managed multiple tasks or projects. You could mention how you handled scheduling conflicts or ensured all meeting materials were ready on time. This will highlight your ability to keep everything running smoothly.
✨Demonstrate Discretion and Sensitivity
Given the confidential nature of the information you'll be handling, it's important to convey your understanding of discretion. Be prepared to discuss situations where you've had to manage sensitive information and how you approached it. This will reassure them that you can be trusted with important matters.
✨Be Ready for AI Tools Discussion
Since the role involves using AI tools for meetings and documentation, brush up on any relevant technology you’ve used before. If you have experience with specific tools, mention them during the interview. Showing that you're tech-savvy will give you an edge and demonstrate your adaptability to new systems.
