At a Glance
- Tasks: Assist in planning and coordinating facilities projects while tracking timelines and budgets.
- Company: Join a vibrant team at LilyLifestyle in London, focused on innovative project delivery.
- Benefits: Gain valuable experience, develop your skills, and enjoy a supportive work environment.
- Other info: Dynamic role with opportunities for growth and learning in a fast-paced environment.
- Why this job: Make a real impact by ensuring projects run smoothly and efficiently.
- Qualifications: Experience in project coordination and strong Excel skills are essential.
The predicted salary is between 35000 - 45000 £ per year.
Must Have Experience in Cad
Key Responsibilities:
- Assist in the planning, coordination, and delivery of facilities and maintenance projects.
- Track project timelines, milestones, and deliverables to ensure projects are completed on time and within budget.
- Coordinate communication between internal teams, contractors, and suppliers.
- Maintain project budgets and financial tracking using Excel and spreadsheets.
- Monitor project costs, purchase orders, and invoices.
- Support financial reporting and cost analysis for facilities projects.
- Assist in preparing bid submissions, tender documentation, and supporting materials.
- Gather and organise information required for bid proposals.
- Coordinate with vendors and internal stakeholders during the bid process.
- Source and obtain quotes from contractors and suppliers.
- Evaluate quotations and maintain records of supplier pricing and proposals.
- Support procurement processes in line with company policies.
- Develop and maintain spreadsheets to track project progress, budgets, and supplier performance.
- Produce reports, dashboards, and project summaries for management.
- Ensure accurate record keeping and document control.
- Maintain project documentation, contracts, and compliance records.
- Schedule meetings, prepare agendas, and document project updates.
- Ensure all facilities project files are organised and up to date.
Required Skills & Experience:
- Proven experience in a project coordination, facilities, operations, or administrative role.
- Strong Excel and spreadsheet skills including tracking budgets, data management, and reporting.
- Experience with bid writing, tender preparation, or proposal support.
- Experience sourcing and managing quotes from suppliers or contractors.
- Understanding of basic financial processes, budgeting, and cost tracking.
- Excellent organisational and time management skills.
- Strong written and verbal communication skills.
- High attention to detail and ability to manage multiple tasks simultaneously.
Project Coordination Specialist. Job in London LilyLifestyle Jobs employer: United Cerebral Palsy of Georgia
At LilyLifestyle, we pride ourselves on being an exceptional employer, offering a dynamic work environment in the heart of London. Our culture fosters collaboration and innovation, providing employees with ample opportunities for professional growth and development. With competitive benefits and a commitment to work-life balance, we ensure that our team members feel valued and empowered to make a meaningful impact in their roles.
Contact Details:
United Cerebral Palsy of Georgia Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Project Coordination Specialist. Job in London LilyLifestyle Jobs
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for a Project Coordination Specialist role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Get your Excel skills sharp! Since this role requires strong spreadsheet skills, brush up on your data management and reporting abilities. Consider creating a sample project budget or timeline to showcase your skills during interviews.
✨Tip Number 3
Prepare for those interviews! Research common questions for project coordination roles and practice your responses. Be ready to discuss your experience with bid writing and managing supplier quotes, as these are key aspects of the job.
✨Tip Number 4
Apply through our website! We make it super easy for you to submit your application directly. Plus, it shows you're genuinely interested in joining our team at StudySmarter. Don't miss out on the chance to land that dream job!
We think you need these skills to ace Project Coordination Specialist. Job in London LilyLifestyle Jobs
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your experience in project coordination and facilities management. Use keywords from the job description to show we’re a perfect match!
Show Off Your Excel Skills:Since strong Excel skills are a must, don’t forget to mention any specific projects where you’ve used spreadsheets for budgeting or tracking. We love seeing those numbers in action!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Explain how your past experiences align with our needs, especially in bid writing and managing supplier quotes. Let your personality come through!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates!
How to prepare for a job interview at United Cerebral Palsy of Georgia
✨Know Your Projects
Before the interview, brush up on your past project experiences. Be ready to discuss specific projects you've coordinated, focusing on how you managed timelines, budgets, and communication with teams and suppliers. This will show that you understand the role and can bring valuable experience to the table.
✨Excel is Your Best Friend
Since strong Excel skills are a must-have for this role, prepare to demonstrate your proficiency. Bring examples of spreadsheets you've created or managed, and be ready to discuss how you've used them for tracking budgets and project progress. If possible, practice explaining your data management techniques clearly.
✨Bid Writing Brilliance
If you have experience with bid writing or tender preparation, make sure to highlight it. Prepare to talk about the process you followed, the challenges you faced, and how you overcame them. This will show your potential employer that you can handle the responsibilities of preparing bid submissions effectively.
✨Organisational Skills on Display
Given the importance of organisation in this role, think of examples that showcase your time management and organisational skills. Discuss how you keep track of multiple tasks and ensure all project documentation is up to date. This will help convey your ability to manage the demands of the position.
