At a Glance
- Tasks: Support the Infrastructure Delivery team with administrative tasks and project coordination.
- Company: Join a dynamic consultancy in the utilities industry, promoting inclusivity and collaboration.
- Benefits: Hybrid work model, competitive salary, and opportunities for professional growth.
- Other info: Great chance to work with diverse teams and develop your career in a supportive setting.
- Why this job: Elevate your admin skills while making a real impact in a fast-paced environment.
- Qualifications: Experience with Fast Draft, Excel, and strong communication skills are essential.
The predicted salary is between 30000 - 40000 £ per year.
Location: London / Bristol (Hybrid, 2 days in the office per week)
Contract Length: 12 Months
Are you ready to take your administrative skills to the next level in the utilities industry? Our client is on the lookout for a dynamic Project Administrator to support their Infrastructure Delivery team! If you thrive in a fast‑paced environment and enjoy collaborating with diverse teams, this opportunity is for you!
Key Responsibilities
- Process incoming change requests and access forms with meticulous attention to detail, ensuring accuracy while liaising with relevant departments.
- Address contractor queries regarding Fast Draft and Change Control processes.
- Monitor and allocate incoming items efficiently within the dedicated inbox.
- Provide ad‑hoc Fast Draft support and training to Project Managers and Quantity Surveyors, covering PMI, Compensation Events, and Early Warning Notices.
- Assist in regular contractual audit processes as needed.
- Maintain accurate data logs and contract management records at all times.
- Support the Infrastructure Delivery team with Purchase Order requisitions.
- Order PPE, mobile phones, and other necessities for team members via the in‑house COUPA system.
- Offer additional contractual administrative support to the Customer Connections team when required.
- Organise team events and meetings to foster collaboration.
- Create and send reports using Power BI and Fast Draft as needed.
- Issue contractor communications promptly and professionally.
What We’re Looking For
- Familiarity with Fast Draft or experience with online database systems.
- Proficiency in Excel, with an efficient approach to data management.
- Experience with NEC contracts or dealing with Change Control, particularly from a Fast Draft perspective.
- Knowledge of Power BI, including report generation for monthly management information.
- Strong communication skills for effective interaction with stakeholders.
- Any background with Purchase Orders or finance processes is a plus.
- Experience organising meetings, travel arrangements, or similar administrative tasks.
- A collaborative spirit, with the ability to work across various teams.
- Understanding of governance around sensitive information.
Pontoon is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone’s chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.
Project Admin. Job in London LilyLifestyle Jobs employer: United Cerebral Palsy of Georgia
At Pontoon, we pride ourselves on being an exceptional employer, offering a vibrant work culture that values collaboration and diversity. Our hybrid working model allows for flexibility while fostering professional growth through hands-on experience in the utilities sector. Join us in London or Bristol, where you'll not only enhance your administrative skills but also contribute to meaningful projects that make a difference.
Contact Details:
United Cerebral Palsy of Georgia Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Project Admin. Job in London LilyLifestyle Jobs
✨Tip Number 1
Network like a pro! Reach out to your connections in the utilities industry and let them know you're on the hunt for a Project Admin role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Get your hands dirty with some research! Familiarise yourself with Fast Draft and NEC contracts before your interviews. Showing that you’ve done your homework will impress potential employers and demonstrate your commitment to the role.
✨Tip Number 3
Practice makes perfect! Prepare for common interview questions related to project administration and data management. Role-play with a friend or use online resources to boost your confidence and refine your answers.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, it’s super easy to keep track of your applications!
We think you need these skills to ace Project Admin. Job in London LilyLifestyle Jobs
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Project Admin role. Highlight your familiarity with Fast Draft, Excel, and any relevant administrative tasks to catch our eye!
Craft a Compelling Cover Letter:Use your cover letter to tell us why you’re the perfect fit for this role. Share specific examples of how you've thrived in fast-paced environments and collaborated with diverse teams.
Show Off Your Attention to Detail:Since the role involves processing change requests and maintaining accurate data logs, be sure to mention any experiences where your attention to detail made a difference. We love candidates who can spot the little things!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at United Cerebral Palsy of Georgia
✨Know Your Tools
Familiarise yourself with Fast Draft and Power BI before the interview. Being able to discuss your experience with these tools will show that you're ready to hit the ground running and can handle the technical aspects of the role.
✨Showcase Your Attention to Detail
Since the role requires meticulous attention to detail, prepare examples from your past work where you successfully managed data or processed requests accurately. This will demonstrate your capability to handle the responsibilities outlined in the job description.
✨Communicate Effectively
Practice articulating your thoughts clearly and confidently. Strong communication skills are essential for this position, so be ready to discuss how you've effectively interacted with stakeholders in previous roles.
✨Be a Team Player
Highlight your collaborative spirit during the interview. Share experiences where you worked across teams or organised events, as this aligns perfectly with the role's requirement to support various departments and foster collaboration.
