At a Glance
- Tasks: Support Directors with diary management, travel arrangements, and meeting preparations.
- Company: Join a dynamic team in a leading lifestyle brand based in London.
- Benefits: Competitive pay of £175 per day and hybrid working for 4 weeks.
- Other info: Perfect opportunity for those looking to enhance their professional skills in a fast-paced environment.
- Why this job: Gain valuable experience while working closely with top-level executives.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office required.
The predicted salary is between 42000 - 56000 £ per year.
The location of the role is Paddington, London (hybrid working). The duration of the contract is 4 weeks. The pay rate on offer is 175 per day (via PAYE).
Key accountabilities of the role:
- Provide support to the Directors / Heads of, in your appointed business areas.
- Complex diary management, for both internal and external events, meetings and appointments, ensuring suitable facilities are available and briefing documents are distributed appropriately.
- Provide administrative support including complex UK and overseas travel arrangements, POs and expense claims.
- Identify and implement opportunities to create simpler, faster and more effective processes.
- Act as a first point of contact for your appointed Director/ Head of, to internal and external personnel, representing them and managing issues as appropriate.
- Maintain a clear understanding of your Director or Heads of deadlines, priorities and goals and keep up to date with Business priorities and adapt to any changes.
- Provide support for key meetings, including drafting agendas, collating pre-reads, distributing papers and following up on actions to ensure they are completed within agreed timeframes.
- When required, directly follow up emails and Teams messages, when appropriate on behalf of your Director / Head of.
- Support with the preparation of presentations/reports for internal and external meetings and events.
Key skills and experience:
- Maintain a high level of confidentiality at all times and be an M&S brand ambassador by role modelling our behaviours.
- Work collaboratively within the PA community to maximise efficiency and effectiveness.
- Build good working relationships with key internal colleagues and stakeholders.
- IT Skills: Highly skilled in using software such as Microsoft Office (Word, Excel, PowerPoint, Teams), MyHR, internal finance systems or other office productivity tools.
- Email and Calendar Management: Effective management of emails and calendars, organising schedules, setting up appointments, responding to emails and ensuring that important dates and deadlines are not missed with minimal errors.
- Exceptional planning and organisational skills and ability to coordinate events.
- Strong written and verbal communication skills.
- Ability to act at pace and work efficiently to ensure met and high levels of accuracy are achieved.
- Ability to handle competing priorities, time-sensitive projects and potential conflicts; making decisions and demonstrating sound judgement while maintaining excellent attention to detail, professionalism and confidentiality.
Personal Assistant (Director Level) - Short Term Contract. Job in London LilyLifestyle Jobs employer: United Cerebral Palsy of Georgia
At LilyLifestyle, we pride ourselves on being an exceptional employer, offering a dynamic work environment in the heart of Paddington, London. Our hybrid working model promotes flexibility, while our commitment to employee growth ensures that you will have opportunities to develop your skills and advance your career. Join us for a rewarding experience where your contributions are valued, and you can thrive in a collaborative culture that champions innovation and efficiency.
Contact Details:
United Cerebral Palsy of Georgia Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant (Director Level) - Short Term Contract. Job in London LilyLifestyle Jobs
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for a Personal Assistant role. You never know who might have the inside scoop on opportunities!
✨Tip Number 2
Prepare for interviews by researching the company and the specific Directors you'll be supporting. Tailor your responses to show how your skills can help them manage their busy schedules and complex tasks.
✨Tip Number 3
Practice your communication skills! As a PA, you'll need to represent your Director well. Role-play common scenarios with a friend to boost your confidence and ensure you can handle any situation that comes your way.
✨Tip Number 4
Don't forget to apply through our website! We’ve got loads of great roles, and applying directly can sometimes give you an edge. Plus, it’s super easy to keep track of your applications!
We think you need these skills to ace Personal Assistant (Director Level) - Short Term Contract. Job in London LilyLifestyle Jobs
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Personal Assistant role. Highlight your experience in diary management, travel arrangements, and administrative support. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this short-term contract. Mention specific experiences that relate to the key accountabilities listed in the job description.
Show Off Your IT Skills:Since the role requires strong IT skills, make sure to mention your proficiency with Microsoft Office and any other relevant software. We love seeing candidates who are tech-savvy and can adapt to new tools quickly!
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it makes the process smoother for everyone involved.
How to prepare for a job interview at United Cerebral Palsy of Georgia
✨Master the Diary Management Game
Since this role involves complex diary management, make sure you come prepared with examples of how you've successfully managed busy schedules in the past. Highlight your ability to juggle multiple appointments and ensure everything runs smoothly.
✨Show Off Your Tech Skills
Familiarise yourself with the software mentioned in the job description, like Microsoft Office and any specific tools they use. Bring up instances where you've used these tools effectively, especially for creating presentations or managing expenses.
✨Be a Communication Pro
This position requires strong written and verbal communication skills. Prepare to discuss how you've handled communications on behalf of senior staff before. Think about times when you had to draft important emails or follow up on actions, and be ready to share those stories.
✨Demonstrate Your Adaptability
With the fast-paced nature of this role, it's crucial to show that you can adapt to changing priorities. Have examples ready that illustrate how you've successfully navigated shifting deadlines or unexpected challenges while maintaining high standards.
