Part Time - Talent Acquisition Coordinator. Job in London LilyLifestyle Jobs

Location: Holborn

Hours: 9:00am - 5:30pm

Days: 3 days per week (Tuesday and Wednesday in Holborn and two half days or further full day - open to flexibility)

Salary: up to 31,500 FTE (18,900 PR)

Start date: March 26

Annual leave: 25 days per year FT (15 days PR)

Key Responsibilities

• Recruitment Ownership
  • Manage end-to-end recruitment for all roles across the organisation, from initial briefing through to offer stage.
  • Work closely with the Head of People & Culture to prioritise roles, understand hiring requirements, and align recruitment activity with business objectives.
  • Post and manage vacancies through the organisation's HRIS/ATS, ensuring roles are promoted via agencies, job boards, and the careers page.
  • Screen applications, shortlist candidates, and progress them through multiple stages of the recruitment process as required.
  • Coordinate and schedule interviews, tasks, and assessments for each role.
• Agency & Vendor Management
  • Act as the main point of contact for recruitment agencies and external suppliers.
  • Ensure compliance with agreed terms, including fees, exclusivity arrangements, and service levels.
  • Build and maintain strong, professional relationships to support high-quality candidate pipelines.
• Candidate Pipeline & Talent Pooling
  • Build and maintain an internal database of prospective candidates for recurring or hard-to-fill roles.
  • Develop proactive sourcing strategies to reduce reliance on agencies over time.
  • Maintain accurate, GDPR-compliant candidate records.
• Job Descriptions & Recruitment Infrastructure
  • Ensure job descriptions are accurate, up to date, and reflective of day-to-day responsibilities.
  • Partner with hiring managers to refine role requirements and competencies.
  • Develop and maintain a library of competency-based interview questions for all roles across the organisation.
  • Support the creation and management of role-specific tasks or assessments used during recruitment.
• ATS / HRIS Management
  • Manage recruitment workflows within the HRIS/ATS, ensuring candidates progress through stages promptly and accurately.
  • Train hiring managers on effective use of the system.
  • Monitor system data to ensure accuracy, compliance, and reliable reporting.
• Process Improvement & Reporting
  • Track key recruitment metrics (such as time-to-hire, cost-per-hire, and source effectiveness) and provide regular updates to the Head of People & Culture.
  • Identify opportunities to streamline and improve recruitment processes.
  • Ensure recruitment activity meets agreed timelines and organisational priorities.
• Candidate Experience
  • Deliver a consistent, professional, and engaging candidate experience at every stage of the recruitment journey.
  • Ensure timely communication and feedback is provided to all applicants.
• General People & Culture Support
  • Support wider People & Culture initiatives where recruitment insight adds value.
  • Contribute to employer branding activity, including careers page content and recruitment marketing.
• General Responsibilities
  • Act at all times in line with company values, embedding these into all work practices.
  • Participate in team, departmental, and organisational projects and planning processes as required.
  • Maintain the highest standards of confidentiality and comply with data protection legislation.
  • Act as an ambassador for the organisation in all interactions with candidates, customers, and third parties.
  • Support marketing-led community or engagement initiatives where required.
  • Undertake any other reasonable duties as requested from time to time.

Person Specification

• Proven experience in an in-house recruitment or talent acquisition role.
• Hands-on experience using an ATS/HRIS recruitment system (e.g. HiBob Hiring or similar).
• Strong understanding of competency-based interviewing techniques.
• Experience managing recruitment agency relationships.
• Ability to write clear, accurate, and engaging job descriptions.
• Excellent communication and stakeholder management skills.
• Highly organised, able to manage multiple roles and deadlines simultaneously.
• Comfortable working autonomously and taking ownership of recruitment processes.
• Sound knowledge of UK recruitment and employment compliance.
• Demonstrates alignment with organisational values.
• Takes responsibility for personal learning and professional development.
• Strong commitment to customer care and service excellence.
• Self-motivated, enthusiastic, and proactive.
• High levels of integrity and accountability.
• Commitment to equality, diversity, and inclusion, treating all individuals fairly and with respect.

The Adecco Group UK & Ireland is an Equal Opportunities Employer.