At a Glance
- Tasks: Be the friendly face of our company, greeting visitors and managing calls.
- Company: Join a dynamic international team in a vibrant corporate environment.
- Benefits: Flexible part-time hours, great experience, and a supportive work culture.
- Other info: Opportunity for growth and to support various departments.
- Why this job: Perfect for those who love interacting with people and want to build their career.
- Qualifications: Previous front-of-house experience and strong communication skills are a plus.
The predicted salary is between 12000 - 15000 £ per year.
Our international Client requires a P/T Front of House Representative to join their team on a rolling contract basis.
Responsibilities:
- Presenting a professional front-of-house corporate image to callers, visitors, and employees.
- Answer incoming telephone calls, greet visitors, and provide customer support.
- Assist Facilities where appropriate, to include managing mail and ordering stationery.
- First point of contact for employees reporting building/landlord issues to the DTZ Helpdesk and maintaining records of such reports.
- Arranging travel: taxis, couriers, and supporting Facilities where necessary with hotel bookings and flight bookings.
- Ad hoc administration duties for the Facilities Manager and HR Manager, assisting with ad hoc projects.
- Taking hospitality bookings for internal and external meetings and informing I.T. when AV equipment is required.
- Monitoring Facilities and reception mailboxes.
- First point of contact for employees requesting service from our off-site records management service provider.
Daily duties will include, but are not limited to:
- Answer incoming calls in a professional, courteous, and helpful manner, redirecting them to the appropriate telephone numbers.
- Vetting calls so that the no-name policy does not result in a caller being unnecessarily turned away.
- Announce calls when transferring calls.
- Check messages from nighttime voice-mailbox.
- Greet visitors in a professional, courteous, and helpful manner.
- Ensure all guests and visitors sign in and receive guest badges.
- Notify employees of guest and visitor arrivals.
- Handle incoming deliveries to the front desk and distribute/arrange courier shipments, same-day or overnight.
- Sort the post in the morning and collate it throughout the day in readiness for collection.
- Assist the Facilities Manager in sourcing and ordering stationery, sundry office supplies, including water and catering.
- Book taxis for internal and external customers.
- Ordering the collection and delivery of records from our off-site archive management service supplier and managing the process generally.
- Assisting Facilities Manager with informing building maintenance of requests (e.g., air conditioning).
- Monitor and log requests through Facilities.
- Monitor and control of car parking in conjunction with Security.
- Liaise with cleaning/security teams and report issues to the Facilities Manager.
- Support Facilities and HR departments with general administration duties and ad hoc projects as required.
- Perform clerical functions as required: word processing, mail, filing, organizing, and photocopying.
- Handle routine correspondence in the office.
Relationships:
- Reporting to the Facilities Manager
- With all employees
- With all external visitors
Desirable Qualifications and Experience:
- Previous Front of House experience
- Good PC Skills
- Good communication and customer service skills
Hours:
8.00 a.m. to 1.00 p.m. Monday to Friday. Opportunity to cover 8.30 a.m. to 5.30 p.m. Monday to Thursday and 4.30 p.m. on Friday when the Full-time Front of House Representative is out of the business.
Part-Time Receptionist. Job in Hersham LilyLifestyle Jobs employer: United Cerebral Palsy of Georgia
Join our dynamic team in Hersham as a Part-Time Receptionist, where you will be the welcoming face of our international client. We pride ourselves on fostering a supportive work culture that values professional growth and offers flexible hours to accommodate your lifestyle. With opportunities for skill development and a collaborative environment, this role is perfect for those seeking meaningful employment in a vibrant corporate setting.
Contact Details:
United Cerebral Palsy of Georgia Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Part-Time Receptionist. Job in Hersham LilyLifestyle Jobs
✨Tip Number 1
Make sure you know the company inside out! Research their values, culture, and recent news. This will help you tailor your approach and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your communication skills! As a Front of House Representative, you'll be the first point of contact. Role-play with a friend or family member to get comfortable with greeting visitors and handling calls professionally.
✨Tip Number 3
Network like a pro! Connect with current employees on LinkedIn or attend industry events. Building relationships can give you insider info and might even lead to a referral, which is always a bonus!
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're serious about joining our team at LilyLifestyle.
We think you need these skills to ace Part-Time Receptionist. Job in Hersham LilyLifestyle Jobs
Some tips for your application 🫡
Show Off Your Front of House Skills:Make sure to highlight any previous experience you have in front-of-house roles. We want to see how you've presented a professional image and provided excellent customer service in the past!
Be Clear and Concise:When writing your application, keep it straightforward. We appreciate clarity, so make sure your skills and experiences are easy to read and understand. No need for fluff – just get to the point!
Tailor Your Application:Take a moment to customise your application for this role. Mention specific responsibilities from the job description that you’re excited about and how your background fits. We love seeing genuine interest!
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at United Cerebral Palsy of Georgia
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Part-Time Receptionist. Familiarise yourself with tasks like answering calls, greeting visitors, and managing mail. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Practice Your Customer Service Skills
Since this role involves a lot of interaction with callers and visitors, practice your customer service skills. Think about how you would handle different scenarios, such as a difficult caller or a visitor with special requests. Being prepared will help you feel more confident during the interview.
✨Dress the Part
First impressions matter, especially in a front-of-house role. Dress professionally to reflect the corporate image of the company. A smart outfit will not only make you look the part but also boost your confidence when meeting your interviewers.
✨Prepare Questions to Ask
Interviews are a two-way street, so prepare some thoughtful questions to ask your interviewers. Inquire about the team dynamics, the company culture, or specific challenges the Facilities Manager faces. This shows your enthusiasm for the role and helps you assess if it's the right fit for you.
