At a Glance
- Tasks: Coordinate transport operations, support drivers, and ensure smooth route management.
- Company: Join a dynamic team at LilyLifestyle in Bicester.
- Benefits: Earn £13.02 per hour, with potential for permanent role and advanced holiday pay.
- Other info: Enjoy a flexible 4 on 4 off shift pattern with opportunities for growth.
- Why this job: Be part of a fast-paced environment where your contributions make a real difference.
- Qualifications: Strong communication skills and a solutions-driven mindset are essential.
The predicted salary is between 13 - 14 £ per hour.
Location: Bicester
Salary: £13.02 per hour (£14.59 including advanced holiday pay)
Hours: 04:00 - 16:00 hour shift
Shift Pattern: 4 on 4 off
Contract: Temporary potentially leading to permanent
Overview of the Role
As Transport Administrator, you will be responsible for all day-to-day transport administration, supporting drivers and the transport management team to ensure routes run smoothly, paperwork is accurate, and the operation remains legally compliant at all times.
Key Responsibilities
- Accurately deploy drivers and record all relevant statistics in the transport system.
- Debrief drivers on return to depot and input all data into the transport system.
- Scan all PODs onto the system and ensure they are signed and dated by customers.
- Check drivers' returns notes are fully completed so credits can be issued, ensuring returns notes are attached to PODs.
- Download driver digital tachographs during debrief and report any infringements.
- Record all vehicle defects on the defect log and ensure related paperwork is filed (completed defects, nil defects etc.).
- Print all PODs and IDT (Inter Depot Transfer) paperwork before routes/trunks are due out.
- Manage key control - ensure all customer keys are signed out/in and returned to the key cabinet.
- Ensure backhaul paperwork is fully completed by drivers.
- Action collection requests received via email and ensure relevant paperwork is included in the driver's route pack.
- Ensure all drivers have a fridge printout for the journey where required.
- Maintain clear communication with all in-house departments.
- Log and escalate all vehicle breakdowns, contacting the relevant parties and notifying the Transport Manager so customers can be informed.
- Allocate vehicles against route numbers and keep the tasking spreadsheet and vehicle status board (including VORs) fully up to date.
- Ensure drivers have everything needed to complete their route (e.g. maps, keys, route packs).
- Support legal compliance at all times across driver hours, WTD and vehicles.
- Forward holiday requests and payroll issues to the relevant manager.
Key Attributes
- Strong customer focus and a solutions-driven approach.
- Confident communicator at all levels.
- Analytical mindset with good attention to detail.
- Commercial awareness and understanding of how costs impact the business.
- Team player with good people skills.
- Open minded, adaptable and able to embrace and influence change.
- Able to work under pressure in a fast-paced, competitive environment.
- Ethical, honest and reliable.
- Positive "can do, will do" attitude.
- Able to deliver results and meet deadlines.
Transport Operations Coordinator. Job in Chesterton LilyLifestyle Jobs in Oxford employer: United Cerebral Palsy of Georgia
As a Transport Operations Coordinator at our Chesterton location, you will join a dynamic team that values collaboration and innovation in a fast-paced environment. We offer competitive pay, flexible shift patterns, and opportunities for professional growth, ensuring that our employees are supported and empowered to excel in their roles. Our commitment to a positive work culture and employee well-being makes us an excellent employer for those seeking meaningful and rewarding careers in transport operations.
Contact Details:
United Cerebral Palsy of Georgia Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Transport Operations Coordinator. Job in Chesterton LilyLifestyle Jobs in Oxford
✨Tip Number 1
Network like a pro! Reach out to people in the transport industry, especially those who work at companies you're interested in. A friendly chat can open doors and give you insider info that could help you stand out.
✨Tip Number 2
Prepare for interviews by researching common questions for Transport Operations Coordinator roles. Practice your answers, focusing on your problem-solving skills and how you handle pressure. We want you to shine!
✨Tip Number 3
Show off your skills! Bring examples of how you've successfully managed logistics or improved processes in past roles. This will demonstrate your analytical mindset and attention to detail, which are key for this job.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Transport Operations Coordinator. Job in Chesterton LilyLifestyle Jobs in Oxford
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Transport Operations Coordinator role. Highlight relevant experience and skills that match the job description, like your attention to detail and customer focus. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Share specific examples of how you've successfully managed transport operations or supported teams in the past. Let us know your 'can do' attitude!
Show Off Your Communication Skills:As a Transport Operations Coordinator, communication is key. In your application, demonstrate your ability to communicate effectively at all levels. Whether it's through your writing style or examples of past experiences, we want to see how you connect with others.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re proactive and keen to join our team!
How to prepare for a job interview at United Cerebral Palsy of Georgia
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Transport Operations Coordinator. Familiarise yourself with the key tasks mentioned in the job description, like managing driver schedules and ensuring compliance. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Communication Skills
As a Transport Administrator, clear communication is crucial. Prepare examples from your past experiences where you effectively communicated with team members or customers. This will demonstrate your ability to maintain smooth operations and handle any issues that arise during transport management.
✨Highlight Your Attention to Detail
In this role, accuracy is key. Be ready to discuss how you've managed paperwork or data in previous jobs. Bring up specific instances where your attention to detail made a difference, such as catching errors before they became bigger problems. This will reassure them that you can handle the meticulous nature of the job.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills. Think about potential challenges you might face in the role, like dealing with vehicle breakdowns or managing tight deadlines. Practising your responses will help you stay calm and collected during the interview, showcasing your analytical mindset and solutions-driven approach.
