At a Glance
- Tasks: Support daily operations, manage meetings, and keep the office running smoothly.
- Company: Join a dynamic team at LilyLifestyle in Old Kilpatrick.
- Benefits: Gain valuable experience in a fast-paced environment with potential for growth.
- Other info: Opportunity to develop skills and build your professional network.
- Why this job: Perfect for organised individuals looking to make an impact in a busy office.
- Qualifications: Previous admin experience and strong communication skills are a must.
The predicted salary is between 24000 - 30000 £ per year.
Location: Bishopton, PA7 (Office based)
Start Date: ASAP
Contract Type: Temporary 3-6 months
Weekly Hours: 35 hours per week
Job Purpose
We are seeking a proactive and highly organised Administrator to support the day-to-day operations at a busy site office. This role is central to ensuring smooth coordination across meetings, site activity, compliance tasks, and general office management. The ideal candidate will be confident working in a fast-paced environment, able to manage multiple priorities, and comfortable liaising with contractors, clients, and internal teams.
Key Responsibilities
- Taking and distributing accurate meeting minutes
- Arranging meetings, workshops, and internal sessions
- Welcoming clients, contractors, and site visitors
- Conducting and supporting site inductions
- Maintaining and organising filing systems and records
- Supporting QA system administration, including drafting letters and reference documentation
- Liaising with IT support for system and printer issues
- Coordinating equipment calibration, certification, and PAT testing schedules
- Organising site visits and associated logistics
- Ordering PPE and managing stock levels
- Preparing regular and ad-hoc reports
- Managing office supplies procurement
- Overseeing general office maintenance
- Liaising with cleaning contractors and site security teams
Candidate Profile
- Previous administrative experience in a busy office or site-based environment
- Strong organisational and communication skills
- Confident minute-taking and document management ability
- Ability to manage multiple priorities effectively
- Proficient in Microsoft Office (Word, Excel, Outlook)
- Proactive, reliable, and detail-focused approach
If you are interested in this position and meet the above criteria, please send your CV now for consideration.
Office Administrator. Job in Old Kilpatrick LilyLifestyle Jobs employer: United Cerebral Palsy of Georgia
At LilyLifestyle, we pride ourselves on being an excellent employer, offering a supportive and dynamic work environment in Old Kilpatrick. Our team enjoys a culture of collaboration and growth, with opportunities for professional development and skill enhancement. With a focus on employee well-being and a commitment to maintaining a positive workplace, we ensure that our staff feel valued and empowered in their roles.
Contact Details:
United Cerebral Palsy of Georgia Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Office Administrator. Job in Old Kilpatrick LilyLifestyle Jobs
✨Tip Number 1
Get to know the company! Research LilyLifestyle and understand their values and culture. This will help you tailor your approach during interviews and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Network like a pro! Connect with current or former employees on LinkedIn. A friendly chat can give you insider info about the role and might even lead to a referral, which can boost your chances of landing that job.
✨Tip Number 3
Prepare for the interview by practising common questions related to office administration. Think about how your previous experience aligns with the responsibilities listed in the job description, and be ready to share specific examples.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the position. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace Office Administrator. Job in Old Kilpatrick LilyLifestyle Jobs
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your previous administrative experience and skills that match the job description. We want to see how your background fits with the role, so don’t be shy about showcasing your organisational and communication skills!
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this busy office environment. We love seeing enthusiasm, so let your personality come through while keeping it professional.
Be Specific About Your Skills:When listing your skills, be specific! Mention your proficiency in Microsoft Office and any experience with minute-taking or document management. We’re looking for details that show you can handle multiple priorities effectively.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts and you’ll be all set!
How to prepare for a job interview at United Cerebral Palsy of Georgia
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and think about how your previous experience aligns with them. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Prepare for Common Questions
Anticipate questions related to your organisational skills and ability to manage multiple priorities. Prepare specific examples from your past experiences where you've successfully handled similar tasks. This will demonstrate your capability and give the interviewer a clear picture of your skills.
✨Show Off Your Communication Skills
As an Office Administrator, strong communication is key. During the interview, practice clear and concise communication. Be ready to discuss how you've effectively liaised with clients, contractors, and teams in the past. This will highlight your suitability for the role.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, office culture, or specific challenges the office is currently facing. This shows your enthusiasm for the position and helps you gauge if it’s the right fit for you.
