At a Glance
- Tasks: Support daily operations, manage meetings, and ensure smooth office coordination.
- Company: Join a dynamic team at LilyLifestyle in Old Kilpatrick.
- Benefits: Gain valuable experience in a fast-paced environment with potential for growth.
- Other info: Opportunity to develop skills and work with diverse teams.
- Why this job: Perfect for organised individuals looking to make an impact in a busy office.
- Qualifications: Previous admin experience and strong communication skills required.
The predicted salary is between 24000 - 28000 £ per year.
Location: Bishopton, PA7 (Office based)
Start Date: ASAP
Contract Type: Temporary 3-6 months
Weekly Hours: 35 hours per week
Job Purpose
We are seeking a proactive and highly organised Administrator to support the day-to-day operations at a busy site office. This role is central to ensuring smooth coordination across meetings, site activity, compliance tasks, and general office management. The ideal candidate will be confident working in a fast-paced environment, able to manage multiple priorities, and comfortable liaising with contractors, clients, and internal teams.
Key Responsibilities
- Taking and distributing accurate meeting minutes
- Arranging meetings, workshops, and internal sessions
- Welcoming clients, contractors, and site visitors
- Conducting and supporting site inductions
- Maintaining and organising filing systems and records
- Supporting QA system administration, including drafting letters and reference documentation
- Liaising with IT support for system and printer issues
- Coordinating equipment calibration, certification, and PAT testing schedules
- Organising site visits and associated logistics
- Ordering PPE and managing stock levels
- Preparing regular and ad-hoc reports
- Managing office supplies procurement
- Overseeing general office maintenance
- Liaising with cleaning contractors and site security teams
Candidate Profile
- Previous administrative experience in a busy office or site-based environment
- Strong organisational and communication skills
- Confident minute-taking and document management ability
- Ability to manage multiple priorities effectively
- Proficient in Microsoft Office (Word, Excel, Outlook)
- Proactive, reliable, and detail-focused approach
If you are interested in this position and meet the above criteria, please send your CV now for consideration.
Administrator. Job in Old Kilpatrick LilyLifestyle Jobs employer: United Cerebral Palsy of Georgia
At LilyLifestyle, we pride ourselves on fostering a supportive and dynamic work environment in Old Kilpatrick, where our Administrators play a crucial role in ensuring the smooth operation of our busy site office. We offer competitive benefits, a collaborative culture that encourages professional growth, and the opportunity to work closely with diverse teams and clients, making every day both meaningful and rewarding.
Contact Details:
United Cerebral Palsy of Georgia Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Administrator. Job in Old Kilpatrick LilyLifestyle Jobs
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Administrator role, and who knows? They might just have the inside scoop on openings that aren't even advertised yet.
✨Tip Number 2
Prepare for those interviews! Research common questions for administrative roles and practice your answers. We recommend having a few examples ready that showcase your organisational skills and ability to juggle multiple tasks—just like the job description mentions!
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can go a long way in making you memorable. It shows your enthusiasm for the role and keeps you on their radar.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Administrator. Job in Old Kilpatrick LilyLifestyle Jobs
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your previous administrative experience and skills that match the job description. We want to see how your background fits with the role of Administrator, so don’t be shy about showcasing your relevant experience!
Show Off Your Organisational Skills:Since this role is all about keeping things running smoothly, give us examples of how you've managed multiple priorities in the past. Whether it’s coordinating meetings or handling office supplies, let us know how you keep everything organised!
Be Clear and Concise:When writing your application, clarity is key! Use straightforward language and get straight to the point. We appreciate a well-structured application that makes it easy for us to see why you’re the right fit for the job.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates regarding your application status!
How to prepare for a job interview at United Cerebral Palsy of Georgia
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Administrator role and its responsibilities. Familiarise yourself with tasks like minute-taking, organising meetings, and managing office supplies. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple priorities. Be ready to discuss how you keep things organised, whether it's through digital tools or traditional methods. This will highlight your fit for the fast-paced environment.
✨Practice Your Communication Skills
As an Administrator, you'll be liaising with various stakeholders. Practise clear and concise communication by rehearsing common interview questions. You might even want to simulate a meeting scenario where you take minutes or explain a process. This will boost your confidence and showcase your communication prowess.
✨Be Proactive and Detail-Focused
During the interview, emphasise your proactive approach and attention to detail. Share specific instances where you've gone above and beyond in your previous roles, whether it was improving filing systems or ensuring compliance tasks were met. This will resonate well with the hiring team looking for someone reliable and detail-oriented.
