At a Glance
- Tasks: Manage office operations, facilities, and staff support to ensure a smooth workplace.
- Company: Join a dynamic company focused on efficient office management.
- Benefits: Enjoy a competitive salary, stable hours, and a supportive work environment.
- Other info: Permanent, full-time role with opportunities for growth in Rochdale.
- Why this job: Be the backbone of our operations and make a real difference every day.
- Qualifications: Experience in office management and strong organisational skills are essential.
The predicted salary is between 30000 - 30000 £ per year.
The Office Manager is responsible for the smooth, efficient, and secure running of the company’s buildings and day-to-day office operations. This role oversees facilities management, administration, supplier coordination, health & safety compliance, and general staff support. The successful candidate will ensure the workplace is safe, well-maintained, and fully equipped to support business operations.
Key Responsibilities & Duties
- Building & Facilities Management
- Oversee alarm, fire, and security systems, ensuring compliance, regular testing, and supplier coordination.
- Manage CCTV systems, including maintenance, access control, and incident support.
- Control keys and fobs, including issuance, tracking, and security procedures.
- Coordinate office maintenance tasks and contractor visits (electricians, utilities, repairs, etc.).
- Manage electrical contracts, ensuring inspections and compliance requirements are met.
- Ensure pest control services are carried out regularly and issues are resolved promptly.
- Maintain the boardroom and common areas to a high standard.
- Oversee housekeeping standards across all office areas.
- Manage fleet breakdown cover processes.
- Office Operations & Administration
- Act as the main point of contact for general office queries and internal support.
- Manage all post duties, including receiving, sorting, and distributing mail.
- Oversee office supplies (stationery, consumables, and equipment).
- Manage printer/copier maintenance, supplies, and service calls.
- Ensure reliable internet services, liaising with providers for issues or upgrades.
- Manage IT support contracts and ensure timely service delivery.
- Oversee company telephone systems (landlines, handsets, VoIP).
- Training & Accreditation Support
- Maintain and update company accreditations, ensuring documentation is current and compliant.
- Monitor training matrices for Delta Obstruction Lighting, ensuring qualifications are valid and renewed on time.
- Liaise with training providers and organise training sessions.
- Maintain accurate records of all certifications.
- Delta Obstruction Lighting Support
- Support transition from enquiry/estimating to operations by reviewing quotes and purchase orders.
- Set up job folders and prepare RAMS job packs for the Operations Manager.
- Attend operational meetings as required.
- Liaise with Directors regarding interim and final invoicing.
- Staff & HR Administration Support
- Manage holiday records for all staff, ensuring accuracy and up-to-date tracking.
- Provide HR administrative support (onboarding, file management, compliance).
- Conduct company inductions for new employees.
- Cleaners & Contractor Coordination
- Oversee cleaners and cleaning schedules to maintain hygiene standards.
- Manage external suppliers and contractors, ensuring service delivery meets expectations.
- Vehicles & Fleet Support
- Assist with sourcing and purchasing vehicles.
- Manage fleet breakdown processes and driver support.
- Maintain fuel card records (ordering, cancellations, tracking).
- Monitor and log monthly mileage submissions.
- Track MOTs, arrange bookings, and follow up on advisories.
- Ensure RAMS documentation is up to date for vehicle-related activities.
- Report and manage vehicle incidents, liaising with insurers.
- Schedule and track vehicle servicing to minimise downtime.
- Maintain the vehicle insurance database, including driver allocations.
Other Details
- Position: Permanent, Full-Time (5 days per week)
- Working Hours: Monday to Friday, 8:00am - 5:00pm
- Location: Rochdale (Office-Based)
- Salary: £30,000 per annum
Office Operations Manager. Job in Rochdale LilyLifestyle Jobs employer: United Cerebral Palsy of Georgia
At LilyLifestyle, we pride ourselves on being an exceptional employer, offering a supportive and dynamic work environment in Rochdale. Our Office Operations Manager role not only ensures the smooth running of our facilities but also provides ample opportunities for professional growth and development within a collaborative team. With a strong focus on employee well-being and a commitment to maintaining high standards, we create a workplace where every team member can thrive and contribute meaningfully to our success.
Contact Details:
United Cerebral Palsy of Georgia Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Office Operations Manager. Job in Rochdale LilyLifestyle Jobs
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend local events, and don’t be shy about letting people know you’re on the hunt for an Office Operations Manager role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with your own. This will help you tailor your responses and show that you’re genuinely interested in being part of their team.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to get comfortable with common questions. Focus on showcasing your experience in facilities management and office operations, as these are key for the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Office Operations Manager. Job in Rochdale LilyLifestyle Jobs
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Office Operations Manager role. Highlight relevant experience in facilities management, administration, and any health & safety compliance you've handled. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team at StudySmarter. Share specific examples of how you've successfully managed office operations or improved workplace efficiency in the past.
Showcase Your Organisational Skills:As an Office Operations Manager, organisation is key! In your application, mention any systems or processes you've implemented that improved office efficiency or safety. We love seeing how you keep things running smoothly!
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at United Cerebral Palsy of Georgia
✨Know Your Stuff
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities like facilities management and supplier coordination. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Experience
Prepare specific examples from your past work that demonstrate your skills in office operations and administration. Whether it's managing maintenance tasks or overseeing health and safety compliance, having concrete examples ready will impress the interviewers.
✨Ask Smart Questions
Interviews are a two-way street! Prepare thoughtful questions about the company's culture, team dynamics, and expectations for the Office Operations Manager role. This shows that you're engaged and serious about finding the right fit for both you and the company.
✨Dress the Part
Even if the company has a casual dress code, it's always better to err on the side of professionalism for an interview. Dress smartly to make a good first impression, as it reflects your seriousness about the position and respect for the interviewers.
