At a Glance
- Tasks: Manage office operations, facilities, and staff support to ensure a smooth workplace.
- Company: Join a dynamic company focused on efficient office management in Rochdale.
- Benefits: Enjoy a competitive salary, full-time hours, and a supportive work environment.
- Other info: Permanent position with opportunities for growth and development.
- Why this job: Be the backbone of the office, ensuring everything runs smoothly and efficiently.
- Qualifications: Strong organisational skills and experience in office management preferred.
The predicted salary is between 30000 - 30000 £ per year.
The Office Manager is responsible for the smooth, efficient, and secure running of the company’s buildings and day-to-day office operations. This role oversees facilities management, administration, supplier coordination, health & safety compliance, and general staff support. The successful candidate will ensure the workplace is safe, well-maintained, and fully equipped to support business operations.
Key Responsibilities & Duties
- Building & Facilities Management
- Oversee alarm, fire, and security systems, ensuring compliance, regular testing, and supplier coordination.
- Manage CCTV systems, including maintenance, access control, and incident support.
- Control keys and fobs, including issuance, tracking, and security procedures.
- Coordinate office maintenance tasks and contractor visits (electricians, utilities, repairs, etc.).
- Manage electrical contracts, ensuring inspections and compliance requirements are met.
- Ensure pest control services are carried out regularly and issues are resolved promptly.
- Maintain the boardroom and common areas to a high standard.
- Oversee housekeeping standards across all office areas.
- Manage fleet breakdown cover processes.
- Office Operations & Administration
- Act as the main point of contact for general office queries and internal support.
- Manage all post duties, including receiving, sorting, and distributing mail.
- Oversee office supplies (stationery, consumables, and equipment).
- Manage printer/copier maintenance, supplies, and service calls.
- Ensure reliable internet services, liaising with providers for issues or upgrades.
- Manage IT support contracts and ensure timely service delivery.
- Oversee company telephone systems (landlines, handsets, VoIP).
- Training & Accreditation Support
- Maintain and update company accreditations, ensuring documentation is current and compliant.
- Monitor training matrices for Delta Obstruction Lighting, ensuring qualifications are valid and renewed on time.
- Liaise with training providers and organise training sessions.
- Maintain accurate records of all certifications.
- Delta Obstruction Lighting Support
- Support transition from enquiry/estimating to operations by reviewing quotes and purchase orders.
- Set up job folders and prepare RAMS job packs for the Operations Manager.
- Attend operational meetings as required.
- Liaise with Directors regarding interim and final invoicing.
- Staff & HR Administration Support
- Manage holiday records for all staff, ensuring accuracy and up-to-date tracking.
- Provide HR administrative support (onboarding, file management, compliance).
- Conduct company inductions for new employees.
- Cleaners & Contractor Coordination
- Oversee cleaners and cleaning schedules to maintain hygiene standards.
- Manage external suppliers and contractors, ensuring service delivery meets expectations.
- Vehicles & Fleet Support
- Assist with sourcing and purchasing vehicles.
- Manage fleet breakdown processes and driver support.
- Maintain fuel card records (ordering, cancellations, tracking).
- Monitor and log monthly mileage submissions.
- Track MOTs, arrange bookings, and follow up on advisories.
- Ensure RAMS documentation is up to date for vehicle-related activities.
- Report and manage vehicle incidents, liaising with insurers.
- Schedule and track vehicle servicing to minimise downtime.
- Maintain the vehicle insurance database, including driver allocations.
Other Details
- Position: Permanent, Full-Time (5 days per week)
- Working Hours: Monday to Friday, 8:00am - 5:00pm
- Location: Rochdale (Office-Based)
- Salary: £30,000 per annum
Office Manager. Job in Rochdale LilyLifestyle Jobs employer: United Cerebral Palsy of Georgia
At LilyLifestyle, we pride ourselves on being an exceptional employer, offering a supportive and dynamic work environment in Rochdale. Our Office Manager role not only ensures the smooth running of operations but also provides ample opportunities for professional growth and development, with a strong emphasis on employee well-being and safety. Join us to be part of a collaborative team that values your contributions and fosters a culture of excellence.
Contact Details:
United Cerebral Palsy of Georgia Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager. Job in Rochdale LilyLifestyle Jobs
✨Tip Number 1
Network like a pro! Reach out to people in your industry, attend local events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with yours. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to get comfortable with common questions. The more you practice, the more confident you'll feel when it’s time to shine in front of the hiring managers.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Office Manager. Job in Rochdale LilyLifestyle Jobs
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Office Manager role. Highlight your experience in facilities management, administration, and any relevant health & safety compliance. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention specific responsibilities from the job description that excite you and how your past experiences align with them.
Showcase Your Organisational Skills:As an Office Manager, organisation is key! In your application, give examples of how you've successfully managed office operations or coordinated multiple tasks. We love seeing how you keep things running smoothly!
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it makes the process easier for both of us!
How to prepare for a job interview at United Cerebral Palsy of Georgia
✨Know Your Stuff
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities like facilities management and staff support. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
As an Office Manager, organisation is key. Prepare examples from your past experiences where you've successfully managed office operations or coordinated with suppliers. This will demonstrate your ability to keep things running smoothly.
✨Health & Safety Awareness
Since health and safety compliance is a big part of the role, brush up on relevant regulations and best practices. Be ready to discuss how you've ensured a safe working environment in previous positions, as this will highlight your suitability for the job.
✨Ask Smart Questions
At the end of the interview, don’t forget to ask insightful questions about the company’s operations or team dynamics. This shows your enthusiasm for the role and helps you gauge if the company culture aligns with your values.
