At a Glance
- Tasks: Support Directors with diary management, travel arrangements, and meeting preparations.
- Company: Join a dynamic team in a leading London lifestyle company.
- Benefits: Earn £175 per day with hybrid working for a short-term contract.
- Other info: Perfect opportunity for students seeking short-term work experience.
- Why this job: Gain valuable experience while working closely with senior leaders in a fast-paced environment.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office required.
The predicted salary is between 42000 - 48000 £ per year.
The location of the role is Paddington, London (hybrid working). The duration of the contract is 4 weeks. The pay rate on offer is 175 per day (via PAYE).
Key accountabilities of the role:
- Provide support to the Directors/Heads of, in your appointed business areas.
- Complex diary management, for both internal and external events, meetings and appointments, ensuring suitable facilities are available and briefing documents are distributed appropriately.
- Provide administrative support including complex UK and overseas travel arrangements, POs and expense claims.
- Identify and implement opportunities to create simpler, faster and more effective processes.
- Act as a first point of contact for your appointed Director/Head of, to internal and external personnel, representing them and managing issues as appropriate.
- Maintain a clear understanding of your Director or Head of's deadlines, priorities and goals and keep up to date with Business priorities and adapt to any changes.
- Provide support for key meetings, including drafting agendas, collating pre-reads, distributing papers and following up on actions to ensure they are completed within agreed timeframes.
- When required, directly follow up emails and Teams messages, when appropriate on behalf of your Director/Head of.
- Support with the preparation of presentations/reports for internal and external meetings and events.
Key skills and experience:
- Maintain a high level of confidentiality at all times and be an M&S brand ambassador by role modelling our behaviours.
- Work collaboratively within the PA community to maximise efficiency and effectiveness.
- Build good working relationships with key internal colleagues and stakeholders.
- IT Skills: Highly skilled in using software such as Microsoft Office (Word, Excel, PowerPoint, Teams), MyHR, internal finance systems or other office productivity tools.
- Keep up to date with Business technology to support effective working e.g. Co Pilot, Clarity (expenses).
- Email and Calendar Management: Effective management of emails and calendars, organising schedules, setting up appointments, responding to emails and ensuring that important dates and deadlines are not missed with minimal errors.
- Exceptional planning and organisational skills and ability to coordinate events.
- Strong written and verbal communication skills.
- Ability to act at pace and work efficiently to ensure high levels of accuracy are achieved.
- Ability to handle competing priorities, time-sensitive projects and potential conflicts; making decisions and demonstrating sound judgement while maintaining excellent attention to detail, professionalism and confidentiality.
Personal Assistant (Director Level) - Short Term Contract. Job in London LilyLifestyle Jobs employer: United Cerebral Palsy of Georgia
At LilyLifestyle, we pride ourselves on being an exceptional employer, offering a dynamic work environment in the heart of Paddington, London. Our hybrid working model promotes flexibility, while our commitment to employee growth ensures that you will have opportunities to develop your skills and advance your career. Join us for a rewarding experience where your contributions are valued, and you can thrive in a collaborative culture that champions innovation and efficiency.
Contact Details:
United Cerebral Palsy of Georgia Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant (Director Level) - Short Term Contract. Job in London LilyLifestyle Jobs
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through mutual contacts. Let them know you're on the lookout for a Personal Assistant role, and who knows? They might just have the inside scoop on opportunities that aren't even advertised yet.
✨Tip Number 2
Prepare for those interviews! Research the company and the specific team you'll be working with. Think about how your skills in diary management and administrative support can make their lives easier. Show them you’re not just another candidate; you’re the one they need!
✨Tip Number 3
Practice your pitch! You never know when you might bump into someone from the company. Have a quick summary of your experience and what you can bring to the table ready to go. Confidence is key, and a little preparation goes a long way!
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of great roles, including this Personal Assistant position. It’s super easy, and you’ll be in the loop for all the latest opportunities. Plus, we love seeing familiar faces!
We think you need these skills to ace Personal Assistant (Director Level) - Short Term Contract. Job in London LilyLifestyle Jobs
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Personal Assistant role. Highlight your experience with diary management, travel arrangements, and any relevant software skills. We want to see how you can support our Directors effectively!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this short-term contract. Mention your organisational skills and how you handle competing priorities – we love a proactive approach!
Showcase Your Communication Skills:Since strong written and verbal communication is key for this role, make sure your application reflects that. Keep your language clear and professional, and don’t forget to proofread for any errors before hitting send!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you’re considered for the role. Let’s get your application in!
How to prepare for a job interview at United Cerebral Palsy of Georgia
✨Master the Diary Management Game
Since this role involves complex diary management, be prepared to discuss your experience in this area. Bring examples of how you've successfully managed multiple schedules and prioritised appointments. Show that you can keep things running smoothly even when the pressure's on!
✨Show Off Your Tech Skills
This position requires proficiency in Microsoft Office and other productivity tools. Brush up on your skills and be ready to demonstrate your ability to create and edit documents, spreadsheets, and presentations. Maybe even bring a sample of your work to showcase your capabilities!
✨Be the Communication Pro
Strong written and verbal communication skills are key for this role. Prepare to discuss how you've effectively communicated with various stakeholders in the past. Think about specific instances where your communication made a difference in a project or situation.
✨Prioritise Like a Pro
With competing priorities and time-sensitive projects, it's crucial to show that you can handle it all. Be ready to share examples of how you've managed multiple tasks and deadlines. Highlight your organisational skills and how you adapt to changing priorities without missing a beat.
