At a Glance
- Tasks: Support facilities maintenance and ensure a safe, operational environment in a busy office.
- Company: Join a leading global Professional Services organisation with a friendly team.
- Benefits: Enjoy 32 days holiday, company bonuses, private healthcare, and more perks.
- Other info: Immediate start available; perfect for those ready to make an impact!
- Why this job: Kickstart your career in facilities management with real responsibilities and growth opportunities.
- Qualifications: Experience in facilities administration and basic Health & Safety knowledge preferred.
The predicted salary is between 30000 - 40000 £ per year.
We are assisting a leading global Professional Services organisation with the recruitment for a Facilities Assistant to join the business. This is an office-based role Monday to Friday. Reporting into the Head of Facilities and Procurement, the role will work as part of a busy and growing team. The main focus of the role will be to provide the business with all facilities maintenance support at their busy London head office. This role would be ideal for candidates with a grounding within facilities who are looking to gain experience and progress their career longer term into a facilities manager position.
Responsibilities
- Responsible for managing all areas of facilities, including maintenance, liaison with contractors, archiving management, reception, Health & Safety, post room and procurement (90% Facilities / 10% Procurement).
- Assisting with Health & Safety, including carrying out facilities/ H&S inductions for new joiners, daily floor walks to ensure Health & Safety and supporting the current H&S representative with H&S tasks to ensure compliance.
- Manage the facilities management mailbox.
- Carry out minor building maintenance with the aim of maintaining a safe and operational environment.
- Responsibility for minor electrical, plumbing and carpentry works, liaison with approved contractors to provide support with staff requests, painting, decorating and repairs.
- To be a point of contact for building contractors coming to site in response to breakdowns and planned maintenance visits.
- Oversee and support the facilities apprentices.
- Deal with ad hoc cleaning requirements as required and liaising with cleaning contractors.
- Ensure the smooth running of archive storage facilities.
- Arranging couriers for the business.
- Collect, sort and deliver all incoming mail, internal mail, newspapers and magazines promptly each working day.
- Frank and dispatch outgoing mail, including collecting, sorting and delivering other deliveries.
- Deliver stationery and other items as and when required, check and restock copier paper each working day.
- Adding purchasing requests on the systems and managing PO requests.
- Raise general product requests in line with department requirements.
- Ordering stationery and other office equipment.
- Liaising, ordering and negotiation with suppliers.
- Procurement administration and supporting the senior members in the team.
- Dealing with queries from the business on purchasing requests.
Qualifications
For this role it is essential that candidates have proven experience within facilities administration and hold basic Health & Safety knowledge (Ideally NEBOSH although not essential). Candidates will need to hold strong communication skills, be friendly, helpful and be able to use their own initiative.
Benefits
Working for a market leader and as part of a busy and friendly team, you will be offered a fantastic benefit package and working conditions, including 32 days holiday plus stats, company bonus scheme 10%, EV scheme, enhanced pensions scheme, private healthcare, life assurance and many more.
Additional Details
This is an immediate need, so candidates will ideally be on short notice, although 1 month will be considered for the preferred candidate.
Facilities Support Assistant. Job in London LilyLifestyle Jobs employer: United Cerebral Palsy of Georgia
Join a leading global Professional Services organisation in London as a Facilities Support Assistant, where you will be part of a dynamic and supportive team dedicated to maintaining a safe and efficient work environment. With a strong emphasis on employee growth, this role offers the opportunity to advance your career towards facilities management while enjoying an excellent benefits package that includes 32 days of holiday, a company bonus scheme, and private healthcare. Experience a vibrant work culture that values collaboration and initiative, making it an ideal place for those seeking meaningful and rewarding employment.
Contact Details:
United Cerebral Palsy of Georgia Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Facilities Support Assistant. Job in London LilyLifestyle Jobs
✨Tip Number 1
Network like a pro! Reach out to your connections in the facilities management field. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Show them you’re not just another candidate; you’re genuinely interested in being part of their team and contributing to their success.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable answering common questions. This will help you articulate your experience in facilities management confidently.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Facilities Support Assistant. Job in London LilyLifestyle Jobs
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Facilities Support Assistant role. Highlight any relevant experience in facilities management, maintenance, or Health & Safety. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about facilities management and how you can contribute to our team. Keep it friendly and professional – we love a good personality!
Showcase Your Communication Skills:Strong communication is key in this role. In your application, give examples of how you've effectively communicated with colleagues or contractors in the past. We want to know you can keep things running smoothly!
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts and you’re good to go!
How to prepare for a job interview at United Cerebral Palsy of Georgia
✨Know Your Facilities Basics
Brush up on your facilities management knowledge before the interview. Understand key concepts like maintenance protocols, Health & Safety regulations, and procurement processes. This will show that you’re not just interested in the role but also have a solid foundation to build upon.
✨Showcase Your Communication Skills
Since this role involves liaising with contractors and team members, be prepared to demonstrate your communication skills. Think of examples where you've effectively communicated in previous roles, especially in challenging situations. This will highlight your ability to work well within a team.
✨Prepare for Practical Scenarios
Expect questions about how you would handle specific facilities-related scenarios, such as dealing with a maintenance issue or managing a health and safety concern. Practise your responses to these types of questions so you can showcase your problem-solving skills and initiative.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the types of projects you might work on, or how success is measured in the role. This shows your genuine interest in the position and helps you assess if it’s the right fit for you.
