At a Glance
- Tasks: Support the Head of Division with diary management, travel arrangements, and meeting organisation.
- Company: Join a dynamic team at Adecco in Central London.
- Benefits: Competitive pay, hybrid working, and a supportive environment.
- Other info: Inclusive recruitment process with opportunities for career growth.
- Why this job: Gain valuable experience while making a real impact in a collaborative setting.
- Qualifications: Experience in executive support and strong organisational skills required.
The predicted salary is between 30000 - 40000 £ per year.
Contract Length: Temporary 6 months
Salary Range: 15.84ph
Working pattern: Hybrid 2 days per week in the office based in Central London.
Hours: Mon - Fri 36 hours per week
Key Responsibilities
- Efficiently manage the Head's diary, schedule appointments, and handle conflicts seamlessly.
- Prioritise incoming emails, prepare responses, and take action on behalf of the Head as needed.
- Screen phone calls, manage enquiries, and handle requests with discretion and professionalism.
- Organise travel and accommodation, ensuring the Head has all necessary details for external trips and events.
- Organise and attend meetings, ensuring all necessary documents are prepared and sent out, and take minutes where required.
- Create high-quality documents, briefing materials, reports, and presentations as necessary.
- Assist colleagues and senior managers with additional duties as required, fostering a collaborative work environment.
Essential Criteria
- Proven experience providing executive support to senior management, including effective diary management.
- A proactive approach and the ability to work independently with minimal supervision.
- Discretion and confidentiality when handling sensitive matters.
- Familiarity with producing meeting agendas and accurately taking minutes.
Desirable Criteria
- Experience in a government or public sector environment.
Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.
Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.
Executive Assistant (Temporary Contract). Job in London LilyLifestyle Jobs employer: United Cerebral Palsy of Georgia
Adecco is an excellent employer, offering a supportive and inclusive work culture that prioritises employee growth and development. With a hybrid working model in the heart of Central London, employees benefit from a dynamic environment that fosters collaboration and innovation, while also enjoying the flexibility to balance their professional and personal lives. The company is committed to providing meaningful employment opportunities, ensuring that all team members feel valued and empowered to succeed.
Contact Details:
United Cerebral Palsy of Georgia Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant (Temporary Contract). Job in London LilyLifestyle Jobs
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through mutual contacts. A friendly chat can sometimes lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for the interview by researching the company and the role. Understand their values and how you can contribute as an Executive Assistant. This will help you stand out and show you’re genuinely interested.
✨Tip Number 3
Practice common interview questions with a friend or in front of the mirror. Being confident in your responses will help you feel more at ease during the actual interview.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar!
We think you need these skills to ace Executive Assistant (Temporary Contract). Job in London LilyLifestyle Jobs
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your experience in executive support, especially with diary management and handling sensitive information. We want to see how your skills match the role, so don’t be shy about showcasing your relevant achievements!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this Executive Assistant role. Mention your proactive approach and any experience you have in similar environments, like government or public sector.
Be Professional and Discreet:Since you'll be dealing with confidential matters, it's crucial to convey your professionalism in your application. Use clear and concise language, and make sure to proofread for any errors before hitting send!
Apply Through Our Website:We encourage you to apply directly through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at United Cerebral Palsy of Georgia
✨Master the Diary Management
Since diary management is a key responsibility, make sure you can discuss your experience with it confidently. Prepare examples of how you've efficiently managed schedules and resolved conflicts in the past. This will show that you understand the importance of keeping things organised for the Head of Division.
✨Showcase Your Communication Skills
As an Executive Assistant, you'll need to handle emails and phone calls with professionalism. Be ready to demonstrate your communication style during the interview. You might even want to prepare a mock email response or a brief phone call scenario to showcase your skills.
✨Prepare for Meeting Management
Familiarise yourself with creating meeting agendas and taking minutes. Bring along a sample agenda or minutes from a previous meeting you've managed. This will not only highlight your organisational skills but also your attention to detail, which is crucial for this role.
✨Emphasise Discretion and Confidentiality
Handling sensitive information is part of the job, so be prepared to discuss how you've maintained confidentiality in previous roles. Share specific examples where your discretion was key, as this will reassure them that you can be trusted with important matters.
