At a Glance
- Tasks: Manage and control project documentation using Procore for efficient construction operations.
- Company: Join a leading workplace strategy and design company in London.
- Benefits: Competitive salary, inclusive culture, and opportunities for professional growth.
- Other info: Dynamic role with a focus on collaboration and problem-solving in a fast-paced environment.
- Why this job: Be the backbone of construction projects, ensuring teams have the right info at the right time.
- Qualifications: Experience in document control and proficiency with Procore is essential.
The predicted salary is between 35000 - 45000 £ per year.
We are currently recruiting for a Document Controller for our client, a workplace strategy, design and build expert company.
Role Overview
The Document Controller plays a key role in supporting project delivery by managing and controlling all project documentation through Procore and/or other document management systems. This includes drawings, RFIs, submittals, and site records. The role ensures that accurate, up-to-date information is available to site teams, subcontractors, and stakeholders, enabling efficient and compliant construction operations.
Key Responsibilities
- Manage all project documentation including drawings, specifications, RFIs, submittals, transmittals and snagging internally and externally.
- Ensure the latest approved construction drawings and documents are issued to site teams and subcontractors, ensuring their immediate access to the most up to date and relevant information.
- Maintain strict version control to prevent use of outdated information on site.
- Control incoming and outgoing documentation from consultants, contractors, and suppliers.
- Administer and manage document workflows within document management systems (Drawings, Documents, RFIs, Submittals).
- Upload and maintain accurate records of all construction documentation.
- Track and log RFIs, submittals, and drawing revisions to ensure timely responses.
- Coordinate with Project Administrators to set up and maintain folder structures and permissions in line with project requirements.
- Act as the central point of contact for document control across the construction project.
- Liaise with site managers, engineers, subcontractors, and design teams to coordinate and guide document flow.
- Attend & support project meetings by preparing and distributing document packs and reports.
- Ensure document control processes align with project specifications, contractual requirements, and industry standards.
- Assist in maintaining audit trails for all project documentation.
- Support quality assurance processes by ensuring documentation is complete and correctly approved.
- Identify bottlenecks or delays in document approvals that may impact construction progress.
- Deliver ad hoc training to support the onboarding of project stakeholders.
Skills & Experience
Essential
- Proven experience in document control within construction projects (main contractor or subcontractor environment).
- Strong hands‑on experience with Procore (essential).
- Solid understanding of construction documentation.
- Excellent organisational skills and attention to detail.
- Ability to work in a fast‑paced environment.
- Strong communication skills with the ability to liaise with site and office teams, as well as external stakeholders.
- Experience with document numbering conventions and metadata standards.
- Familiarity with approval workflows and audit processes.
Desirable
- Experience on commercial construction projects.
- Familiarity with other platforms (e.g., SharePoint).
- Understanding of construction processes and project lifecycles.
Key Competencies
- Strong attention to detail and accuracy.
- Ability to prioritise under tight deadlines.
- Proactive problem‑solving approach.
- Collaborative and team‑oriented mindset.
- Ability to manage multiple document workflows simultaneously.
- Ability to train and support non‑technical users.
- Proactive problem solving and ownership mindset.
- Confidence to challenge poor information practices.
Eden Brown is committed to equality in the workplace and is an equal opportunity employer.
Document Control Specialist (Procore). Job in London LilyLifestyle Jobs employer: United Cerebral Palsy of Georgia
Join a dynamic workplace strategy, design and build expert company in London, where your role as a Document Control Specialist will be pivotal in ensuring seamless project delivery. With a strong emphasis on employee growth, you will benefit from a collaborative work culture that values innovation and efficiency, alongside opportunities for professional development in a fast-paced environment. Enjoy the unique advantage of working in a vibrant city known for its rich history and diverse culture, making your employment both meaningful and rewarding.
Contact Details:
United Cerebral Palsy of Georgia Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Document Control Specialist (Procore). Job in London LilyLifestyle Jobs
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential employers on LinkedIn. You never know who might have the inside scoop on job openings.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their projects and how your skills as a Document Control Specialist can add value. This will help you stand out during the conversation.
✨Tip Number 3
Showcase your Procore expertise! Be ready to discuss specific examples of how you've used Procore in past roles to manage documentation effectively. This will demonstrate your hands-on experience and make you a strong candidate.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Document Control Specialist (Procore). Job in London LilyLifestyle Jobs
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Document Control Specialist role. Highlight your experience with Procore and any relevant construction documentation skills. We want to see how your background fits perfectly with what we're looking for!
Showcase Your Attention to Detail:In your application, emphasise your organisational skills and attention to detail. Mention specific examples where you've successfully managed documentation or improved processes. This is key for us in ensuring smooth project delivery!
Be Clear and Concise:When writing your cover letter, keep it clear and concise. We appreciate straightforward communication, so get to the point while still showcasing your personality and enthusiasm for the role. Let us know why you’re excited about joining our team!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it makes the whole process smoother for everyone involved!
How to prepare for a job interview at United Cerebral Palsy of Georgia
✨Know Your Procore Inside Out
Since the role requires strong hands-on experience with Procore, make sure you brush up on its features and functionalities. Familiarise yourself with how to manage documentation, track RFIs, and navigate workflows. Being able to discuss specific examples of how you've used Procore in past projects will definitely impress.
✨Master the Art of Documentation
Understand the types of construction documents you'll be dealing with, like drawings, submittals, and snagging lists. Prepare to talk about your experience with version control and how you've ensured that teams have access to the latest information. This shows you’re detail-oriented and understand the importance of accurate documentation.
✨Communicate Like a Pro
Strong communication skills are essential for this role. Be ready to share examples of how you've liaised with site managers, engineers, and subcontractors in the past. Highlight any experiences where you’ve had to coordinate document flow or resolve issues, as this demonstrates your ability to work collaboratively.
✨Show Your Problem-Solving Skills
The job requires a proactive problem-solving approach, so think of instances where you've identified bottlenecks in document approvals or improved processes. Discuss how you tackled these challenges and what the outcomes were. This will showcase your ability to take ownership and drive improvements.
