At a Glance
- Tasks: Support Directors with diary management, travel arrangements, and meeting preparations.
- Company: Join a dynamic team in a leading London lifestyle company.
- Benefits: Competitive pay of £175 per day and hybrid working for 4 weeks.
- Other info: Perfect opportunity for those looking to enhance their professional network.
- Why this job: Gain valuable experience while working closely with top-level executives.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office required.
The predicted salary is between 42000 - 46000 £ per year.
Personal Assistant (Director Level) - Short Term Contract
The location of the role is Paddington, London (hybrid working). The duration of the contract is 4 weeks. The pay rate on offer is 175 per day (via PAYE).
Key accountabilities of the role:
- Provide support to the Directors/Heads of, in your appointed business areas.
- Complex diary management, for both internal and external events, meetings and appointments, ensuring suitable facilities are available and briefing documents are distributed appropriately.
- Provide administrative support including complex UK and overseas travel arrangements, POs and expense claims.
- Identify and implement opportunities to create simpler, faster and more effective processes.
- Act as a first point of contact for your appointed Director/Head of, to internal and external personnel, representing them and managing issues as appropriate.
- Maintain a clear understanding of your Director or Head of's deadlines, priorities and goals and keep up to date with Business priorities and adapt to any changes.
- Provide support for key meetings, including drafting agendas, collating pre-reads, distributing papers and following up on actions to ensure they are completed within agreed timeframes.
- When required, directly follow up emails and Teams messages, when appropriate on behalf of your Director/Head of.
- Support with the preparation of presentations/reports for internal and external meetings and events.
Key skills and experience:
- Maintain a high level of confidentiality at all times and be an M&S brand ambassador by role modelling our behaviours.
- Work collaboratively within the PA community to maximise efficiency and effectiveness.
- Build good working relationships with key internal colleagues and stakeholders.
- IT Skills: Highly skilled in using software such as Microsoft Office (Word, Excel, PowerPoint, Teams), MyHR, internal finance systems or other office productivity tools.
- Keep up to date with Business technology to support effective working e.g. Co Pilot, Clarity (expenses).
- Email and Calendar Management: Effective management of emails and calendars, organising schedules, setting up appointments, responding to emails and ensuring that important dates and deadlines are not missed with minimal errors.
- Exceptional planning and organisational skills and ability to coordinate events.
- Strong written and verbal communication skills.
- Ability to act at pace and work efficiently to ensure met and high levels of accuracy are achieved.
- Ability to handle competing priorities, time-sensitive projects and potential conflicts; making decisions and demonstrating sound judgement while maintaining excellent attention to detail, professionalism and confidentiality.
Director Level Personal Assistant - Short Term Contract. Job in London LilyLifestyle Jobs employer: United Cerebral Palsy of Georgia
At LilyLifestyle, we pride ourselves on being an exceptional employer, offering a dynamic work culture that fosters collaboration and innovation. Our Paddington location provides a vibrant environment with hybrid working options, allowing for flexibility while supporting your professional growth through meaningful projects and a commitment to employee development. Join us for a rewarding experience where your contributions are valued and recognised.
Contact Details:
United Cerebral Palsy of Georgia Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Director Level Personal Assistant - Short Term Contract. Job in London LilyLifestyle Jobs
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through industry events. We all know that sometimes it’s not just what you know, but who you know that can help you land that dream job.
✨Tip Number 2
Prepare for those interviews! Research the company and the role thoroughly. We suggest practising common interview questions and even role-playing with a friend to boost your confidence.
✨Tip Number 3
Follow up after your interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. We recommend mentioning something specific from the interview to make it personal.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you. Plus, applying directly can sometimes give you an edge over other candidates.
We think you need these skills to ace Director Level Personal Assistant - Short Term Contract. Job in London LilyLifestyle Jobs
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Director Level Personal Assistant role. Highlight your experience in complex diary management and administrative support, as these are key for this position. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this short-term contract. Mention your ability to handle competing priorities and your strong communication skills, as these will definitely catch our eye.
Showcase Your IT Skills:Since the role requires proficiency in Microsoft Office and other productivity tools, make sure to highlight your IT skills in your application. We love seeing candidates who are tech-savvy and can adapt to new tools quickly!
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it makes the process smoother for everyone involved!
How to prepare for a job interview at United Cerebral Palsy of Georgia
✨Master the Diary Management
Since complex diary management is a key part of the role, be prepared to discuss your experience with scheduling and prioritising meetings. Bring examples of how you've managed competing priorities in the past, and maybe even suggest a few tools or methods you find effective.
✨Show Off Your IT Skills
This position requires strong IT skills, especially with Microsoft Office and other productivity tools. Brush up on your Excel and PowerPoint skills before the interview, and be ready to talk about specific projects where you used these tools to create impactful presentations or manage data.
✨Demonstrate Your Communication Prowess
Strong written and verbal communication skills are essential. Prepare to showcase your ability to draft emails, agendas, and reports. You might even want to bring a sample of your work to demonstrate your writing style and attention to detail.
✨Be Ready for Scenario Questions
Expect questions that assess your ability to handle time-sensitive projects and conflicts. Think of scenarios where you had to make quick decisions or adapt to changes, and be ready to explain your thought process and the outcomes.
