At a Glance
- Tasks: Support the CEO with diary management, admin tasks, and project coordination.
- Company: Join a leading UK clothing brand that's growing rapidly.
- Benefits: Flexible working hours, competitive salary, and a dynamic work environment.
- Other info: Great opportunity for career growth and to work closely with top executives.
- Why this job: Be at the heart of a thriving company and make a real impact.
- Qualifications: Experience as a PA or EA in a fast-paced environment is essential.
The predicted salary is between 30000 - 40000 £ per year.
GBR Recruitment are delighted to be working exclusively with a market leading UK clothing brand, recruiting for an experienced Personal Assistant (PA) to assist the CEO. The company has been trading successfully since its inception a number of years ago and it is growing year on year, so now is a fantastic time to join them in this pivotal role.
You will have a strong PA (Personal Assistant), EA (Executive Assistant), Personal Secretary, Office Manager or Business Support Coordinator background and be experienced with working in a fast paced and highly demanding ever changing working environment, where no day is the same.
Exceptional itinerary management, diary management, administration, coordination, scheduling and planning skills are must have skills for this role, along with strong project management and events management skills, plus the ability to prioritise extensive workloads and to be able to successfully multi-task at all times with no blips.
To be a real success in this role, you must have experience in managing both business and personal matters on behalf of an MD, CEO, COO or a similar C-suite Executive. Flexibility with working hours is a must in this position, in order to meet the needs of the CEO and to ensure all business/personal matters are dealt with effectively and efficiently.
PA Duties:
- CEO Gatekeeper - Screening a large volume of calls and emails
- Providing full administrative support for the CEO
- Responding to emails and enquiries on behalf of the CEO
- Passing on key messages and information to the CEO
- Prioritising for the CEO their daily activities/commitments
- Full Diary Management (meetings, UK & European travel, business & personal social events, TV appearances, Radio broadcasts (PR) & more)
- Supporting the CEO with the day to day operations management
- Staff rota creation/management support during peak times
- Setting up meetings, producing meeting documents & refreshments
- Minute taking during meetings/typing up notes & sharing with the SMT
- Manage internal communications
- Produce power point presentations
- Type up business reports
- Manage the CEO's personal engagements & personal activities/tasks
- Order & return business/personal goods when needed
- Ensure the site facilities are in order/presentable
Skills Needed:
- Previous experience as a PA, EA or similar is a must have
- Strong complex ever changing diary management skills
- Able to handle large volumes of emails, calls & general correspondence effectively & efficiently, in order to keep the CEO's workload manageable
- Able to communicate effectively at all levels and prioritise workloads
- Strong Administration skills using Word, Excel, Power Point & other software/systems
- Events management & strong project management skills
- Strong scheduling, planning & coordinating skills
- Strong in putting together itineraries
- Flexible when it comes to outside of standard hours working
- Happy to be on call
This role is commutable from Lincoln, North Kesteven, South Kesteven & South Holland areas, plus other catchment areas located close to these. If you want a role with a real employer of choice then apply today!
PA / Office Manager. Job in Lincoln LilyLifestyle Jobs employer: United Cerebral Palsy of Georgia
Join a dynamic and rapidly growing UK clothing brand as a Personal Assistant/Office Manager in Lincoln, where your contributions will be valued in a supportive and fast-paced environment. The company fosters a culture of flexibility and collaboration, offering excellent opportunities for professional growth and development while ensuring a healthy work-life balance. With a commitment to employee well-being and a vibrant team atmosphere, this is an ideal place for those seeking meaningful and rewarding employment.
Contact Details:
United Cerebral Palsy of Georgia Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land PA / Office Manager. Job in Lincoln LilyLifestyle Jobs
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for a PA role, and who knows? They might just have the inside scoop on opportunities that aren't even advertised yet.
✨Tip Number 2
Prepare for those interviews! Research the company and the CEO you'll be supporting. Show them you understand their brand and values. Bring examples of how you've managed complex diaries or handled high-pressure situations in the past.
✨Tip Number 3
Be ready to showcase your skills! During interviews, highlight your experience with itinerary management and project coordination. Use specific examples to demonstrate how you've successfully juggled multiple tasks and kept everything running smoothly.
✨Tip Number 4
Don't forget to apply through our website! It's the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace PA / Office Manager. Job in Lincoln LilyLifestyle Jobs
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to highlight your experience as a PA or Office Manager. Use keywords from the job description, like 'diary management' and 'administrative support', to show we’re looking for someone who fits the bill.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Share specific examples of how you've successfully managed complex schedules or supported C-suite executives. We want to see your personality and passion for the role!
Showcase Your Skills:Don’t forget to emphasise your skills in project management and events coordination. Mention any software you’re proficient in, like Word or Excel, as these are crucial for the role. We love a well-rounded candidate!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and keep track of it. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at United Cerebral Palsy of Georgia
✨Know Your Stuff
Before the interview, make sure you thoroughly understand the company and its values. Research their recent projects, especially in the clothing sector, and be ready to discuss how your skills as a PA can contribute to their ongoing success.
✨Showcase Your Multi-Tasking Skills
Prepare examples from your past experiences where you successfully managed multiple tasks at once. Highlight situations where you had to prioritise effectively, as this role demands exceptional organisational skills in a fast-paced environment.
✨Be Ready for Scenario Questions
Expect questions that assess your problem-solving abilities. For instance, they might ask how you would handle a last-minute change in the CEO's schedule. Practise your responses to demonstrate your flexibility and quick thinking.
✨Dress the Part
As you're applying for a role in a market-leading clothing brand, make sure your outfit reflects professionalism while also showing an understanding of the brand's style. This will help you make a great first impression and show that you fit into their culture.
