At a Glance
- Tasks: Support the CEO with diary management, administration, and project coordination.
- Company: Join a leading UK clothing brand that's growing rapidly.
- Benefits: Flexible working hours, competitive salary, and a dynamic work environment.
- Other info: Great opportunity for career growth and development.
- Why this job: Be at the heart of a thriving company and make a real impact.
- Qualifications: Experience as a PA or EA in a fast-paced environment is essential.
The predicted salary is between 30000 - 40000 £ per year.
GBR Recruitment are delighted to be working exclusively with a market leading UK clothing brand, recruiting for an experienced Personal Assistant (PA) to assist the CEO. The company has been trading successfully since its inception a number of years ago and it is growing year on year, so now is a fantastic time to join them in this pivotal role.
You will have a strong PA (Personal Assistant), EA (Executive Assistant), Personal Secretary, Office Manager or Business Support Coordinator background and be experienced with working in a fast paced and highly demanding ever changing working environment, where no day is the same.
Exceptional itinerary management, diary management, administration, coordination, scheduling and planning skills are must have skills for this role, along with strong project management and events management skills, plus the ability to prioritise extensive workloads and to be able to successfully multi-task at all times with no blips.
To be a real success in this role, you must have experience in managing both business and personal matters on behalf of an MD, CEO, COO or a similar C-suite Executive. Flexibility with working hours is a must in this position, in order to meet the needs of the CEO and to ensure all business/personal matters are dealt with effectively/efficiently.
PA Duties:- CEO Gatekeeper - Screening a large volume of calls and emails
- Providing full administrative support for the CEO
- Responding to emails and enquiries on behalf of the CEO
- Passing on key messages and information to the CEO
- Prioritising for the CEO their daily activities/commitments
- Full Diary Management (meetings, UK & European travel, business & personal social events, TV appearances, Radio broadcasts (PR) & more)
- Supporting the CEO with the day to day operations management
- Staff rota creation/management support during peak times
- Setting up meetings, producing meeting documents & refreshments
- Minute taking during meetings/typing up notes & sharing with the SMT
- Manage internal communications
- Produce power point presentations
- Type up business reports
- Manage the CEO's personal engagements & personal activities/tasks
- Order & return business/personal goods when needed
- Ensure the site facilities are in order/presentable
- Previous experience as a PA, EA or similar is a must have
- Strong complex ever changing diary management skills
- Able to handle large volumes of emails, calls & general correspondence effectively & efficiently, in order to keep the CEO's workload manageable
- Able to communicate effectively at all levels and prioritise workloads
- Strong Administration skills using Word, Excel, Power Point & other software/systems
- Events management & strong project management skills
- Strong scheduling, planning & coordinating skills
- Strong in putting together itineraries
- Flexible when it comes to outside of standard hours working
- Happy to be on call
This role is commutable from Lincoln, North Kesteven, South Kesteven & South Holland areas, plus other catchment areas located close to these. If you want a role with a real employer of choice then apply today!
Executive Assistant / Office Coordinator. Job in Lincoln LilyLifestyle Jobs employer: United Cerebral Palsy of Georgia
Join a dynamic and rapidly growing UK clothing brand as an Executive Assistant / Office Coordinator in Lincoln, where your contributions will be valued in a fast-paced environment. The company fosters a supportive work culture that prioritises employee growth and offers flexible working hours to accommodate the needs of the CEO. With opportunities for professional development and a commitment to excellence, this is an ideal place for those seeking meaningful and rewarding employment.
Contact Details:
United Cerebral Palsy of Georgia Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant / Office Coordinator. Job in Lincoln LilyLifestyle Jobs
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its CEO. Understand their values, recent news, and what makes them tick. This will help you tailor your responses and show that you're genuinely interested in the role.
✨Tip Number 3
Practice your multitasking skills! During interviews, be ready to demonstrate how you handle multiple tasks at once. You could even create a mock scenario where you manage a busy schedule while responding to emails—show them you can keep it all together!
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Executive Assistant / Office Coordinator. Job in Lincoln LilyLifestyle Jobs
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to highlight your experience as a PA or EA. Focus on your skills in diary management, administration, and project management, as these are key for the role. We want to see how your background aligns with what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this fast-paced environment. Share specific examples of how you've successfully managed complex schedules and supported executives in the past. Let us know why you’re excited about this opportunity!
Showcase Your Flexibility:Since flexibility is crucial for this role, make sure to mention your willingness to adapt to changing priorities and working hours. We appreciate candidates who can juggle multiple tasks without missing a beat, so highlight any relevant experiences that demonstrate this skill.
Apply Through Our Website:We encourage you to apply directly through our website for a smoother application process. This way, we can easily track your application and get back to you quicker. Plus, it shows us you're serious about joining our team!
How to prepare for a job interview at United Cerebral Palsy of Georgia
✨Know Your Stuff
Before the interview, make sure you thoroughly understand the company and its culture. Research their recent projects, values, and any news related to them. This will help you tailor your answers and show that you're genuinely interested in the role.
✨Showcase Your Skills
Prepare specific examples from your past experiences that highlight your skills in diary management, project coordination, and multitasking. Use the STAR method (Situation, Task, Action, Result) to structure your responses, making it easier for the interviewer to see how you can add value.
✨Be Ready for Scenario Questions
Expect questions that assess how you handle real-life situations, like managing conflicting priorities or dealing with a demanding schedule. Think of scenarios where you've successfully navigated similar challenges and be ready to discuss them in detail.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions prepared. Ask about the CEO's working style, the team dynamics, or upcoming projects. This not only shows your interest but also helps you gauge if the role is the right fit for you.
