At a Glance
- Tasks: Support the Leaseholder Engagement Team with admin tasks and data management.
- Company: Local Authority in Newham, committed to community engagement.
- Benefits: Competitive pay, hybrid working, and a supportive team environment.
- Other info: 18-month contract with opportunities for professional growth.
- Why this job: Join a vital team making a difference in local housing administration.
- Qualifications: Experience in admin roles, strong organisational skills, and proficiency in Microsoft Office.
The predicted salary is between 34416 - 36522 £ per year.
Client Local Authority in Newham
Pay Rate: £18.92 an hour PAYE / £24.63 an hour UMBRELLA (£34,416 - £36,522 p.a.)
Hours: 36 hours a week (Mon‑Fri) 9 AM–5 PM
Duration: 18 Month Contract
Location: HYBRID WORKING – 2–3 days in Dockside office, Newham
Purpose of the Role: To provide comprehensive administrative support to the FED Programme Leaseholder Engagement Team, ensuring all work is correctly organised, records are accurately maintained, meeting notes are taken and distributed, systems data is checked and validated, and the team operates efficiently.
Key Responsibilities:
- Records Management and Data Quality: Maintain accurate and organised records across all programme documentation, correspondence, and case files. Perform regular data quality checks on the housing management system, identifying and correcting errors or gaps. Reconcile programme data between different systems (housing management, S20 tracker, contractor schedules). Ensure all case records have complete audit trails with correctly dated and filed documentation. Maintain the master programme tracker, updating case statuses, milestones, and outcomes. Archive completed cases in accordance with retention policies.
- Meeting Support and Minute‑Taking: Coordinate team meetings, Programme Board meetings, and other programme meetings. Prepare agendas, collate papers, and distribute meeting packs in advance. Attend meetings and take accurate, comprehensive minutes. Distribute minutes promptly and track action points to completion. Maintain a log of decisions made and actions agreed. Book meeting rooms, set up video conferencing, and manage meeting logistics.
- Correspondence and Document Management: Prepare, format, and issue standard correspondence including S20 notices, letters, and reminders. Maintain templates for all programme correspondence, ensuring version control. Process incoming post and emails, logging and distributing to appropriate team members. Manage the team's shared filing systems (electronic and physical) ensuring documents are correctly stored. Prepare mail merge runs for bulk correspondence to leaseholders. Ensure proof of postage and delivery records are maintained for all statutory notices.
- Systems Administration: Input and update data on the housing management system accurately and promptly. Run system reports for the Team Leader, including caseload reports, KPI data, and progress summaries.
Essential Criteria:
- Proven experience in an administrative role, preferably in a housing, local government, or public sector environment.
- Excellent organisational skills with strong attention to detail and accuracy.
- Experience of maintaining records, databases, and filing systems.
- Proficiency in Microsoft Office, particularly Word, Excel, and Outlook.
- Experience of taking minutes at meetings and producing accurate written records.
Leasehold Administrator. Job in Newham LilyLifestyle Jobs employer: United Cerebral Palsy of Georgia
As a Leasehold Administrator with our Local Authority in Newham, you will join a supportive and dynamic team dedicated to enhancing community engagement. We offer a hybrid working model that promotes work-life balance, alongside competitive pay and opportunities for professional development within the public sector. Our inclusive work culture values collaboration and innovation, ensuring that every employee can contribute meaningfully to the community we serve.
Contact Details:
United Cerebral Palsy of Georgia Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Leasehold Administrator. Job in Newham LilyLifestyle Jobs
✨Tip Number 1
Network like a pro! Reach out to people in the housing and local government sectors. Attend events, join online forums, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the local authority's recent projects and challenges. Show them you’re not just another candidate; you’re genuinely interested in their work and how you can contribute to the Leaseholder Engagement Team.
✨Tip Number 3
Practice your minute-taking skills! Since this role involves meeting support, being able to jot down key points quickly and accurately will impress your interviewers. Maybe even ask a friend to help you simulate a meeting.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take that extra step to engage with us directly.
We think you need these skills to ace Leasehold Administrator. Job in Newham LilyLifestyle Jobs
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your experience in administrative roles, especially in housing or local government. We want to see how your skills match the key responsibilities listed in the job description.
Show Off Your Organisational Skills:In your application, give examples of how you've maintained records and managed data in previous roles. We love seeing attention to detail, so don’t hold back on showcasing your organisational prowess!
Nail the Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re a great fit for the Leasehold Administrator role. We want to hear about your relevant experience and how you can contribute to our team.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at United Cerebral Palsy of Georgia
✨Know Your Stuff
Before the interview, make sure you understand the key responsibilities of a Leasehold Administrator. Familiarise yourself with records management, data quality checks, and minute-taking. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Show Off Your Organisational Skills
Since this role requires excellent organisational skills, prepare examples from your past experiences where you've successfully managed records or coordinated meetings. Be ready to discuss how you maintain accuracy and attention to detail in your work.
✨Practice Minute-Taking
As minute-taking is a crucial part of the job, practice summarising meetings or discussions beforehand. You could even ask a friend to role-play a meeting scenario with you. This will help you feel more comfortable and demonstrate your ability to capture important details during the interview.
✨Be Ready for System Questions
Expect questions about your proficiency in Microsoft Office and any experience with housing management systems. Brush up on your Excel skills and be prepared to discuss how you've used technology to improve efficiency in previous roles.
