At a Glance
- Tasks: Support the nursing team and ensure smooth ward operations while providing excellent patient care.
- Company: Join Jane Lewis, a compassionate healthcare provider making a difference in Birmingham.
- Benefits: Earn £15.10 per hour with holiday pay, flexible working hours, and training opportunities.
- Other info: Be part of a caring team with opportunities for personal and professional growth.
- Why this job: Make a real impact on patients' lives while developing your skills in a supportive environment.
- Qualifications: Strong communication skills, good organisation, and basic IT competence required.
The predicted salary is between 30000 - 40000 £ per year.
Are you a compassionate individual looking to make a difference in people's lives? Jane Lewis is currently looking for a Clinical Administrator in Birmingham!
About The Role: The Site Administrator is responsible for providing effective administrative and reception support to ensure the smooth and safe running of the ward. The post holder will work closely with nursing and multidisciplinary staff to support appropriate staffing arrangements, gather patient feedback, welcome visitors, and maintain high standards of fire safety and general ward organization.
What you'll be doing:
- Work collaboratively with the nursing team to support appropriate staffing of the unit, including maintaining staffing records and escalating shortages to the nurse in charge.
- Prepare rosters for the nurse in charge to sign off, working with staff and agencies to ensure safe staffing.
- Coordinate room bookings and visiting parties.
- Assist with the coordination of temporary staffing requests and agency bookings in line with local procedures.
- Maintain accurate and up-to-date ward records, including patient information systems, admission and discharge documentation, and general correspondence.
- Prepare reports and assist with data collection as required by the ward manager.
- Take occasional minutes and transcripts as needed.
Reception & Communication:
- Provide a welcoming and professional reception service for patients, relatives, and visitors.
- Act as the first point of contact for telephone and face-to-face enquiries, directing queries to the appropriate staff member.
- Manage visitor access in line with ward policy, ensuring confidentiality and security are maintained at all times.
- Liaise with other departments such as portering, housekeeping, and clinical teams to support patient flow.
Patient Experience:
- Collect patient and visitor feedback using agreed methods such as surveys or informal discussions.
- Report themes or concerns to the nursing leadership team to support continuous improvement in care and services.
- Promote a patient-focused environment that is respectful, friendly, and responsive.
Ward Organization & Safety:
- Maintain stock levels of stationery and essential ward supplies, placing orders when required.
- Maintain clear fire exits and escape routes and a record of all visitors within the building.
- Assist with fire register completion and visitor sign-in processes.
- Escalate any safety concerns immediately.
- Coordinate orders for stock and management of deliveries.
General Duties:
- Participate in training and development relevant to the role.
- Undertake any other reasonable duties as requested by the Ward Manager.
What you'll have:
- Good standard of education with strong literacy and numeracy skills.
- Excellent communication and interpersonal skills.
- Good organizational and time-management skills.
- Basic IT competence.
If you are a motivated and caring individual, apply to be a Clinical Administrator in Birmingham with Jane Lewis today!
Healthcare Administrative Coordinator. Job in Hall Green LilyLifestyle Jobs employer: United Cerebral Palsy of Georgia
At Jane Lewis, we pride ourselves on being an exceptional employer, offering a supportive and compassionate work environment for our Healthcare Administrative Coordinators in Hall Green, Birmingham. Our flexible working arrangements, competitive pay, and commitment to employee development ensure that you can thrive both personally and professionally while making a meaningful impact in the lives of patients and their families.
Contact Details:
United Cerebral Palsy of Georgia Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Healthcare Administrative Coordinator. Job in Hall Green LilyLifestyle Jobs
✨Tip Number 1
Network like a pro! Reach out to people in the healthcare sector, especially those who work in administrative roles. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by practising common questions related to healthcare administration. Think about how you’d handle staffing issues or patient feedback – showing you’re ready for real-life scenarios can really impress!
✨Tip Number 3
Don’t forget to showcase your organisational skills! Bring examples of how you've managed tasks or improved processes in previous roles. This will show potential employers that you can keep things running smoothly.
✨Tip Number 4
Apply through our website for the best chance at landing that Clinical Administrator role! We love seeing applications directly from motivated candidates like you, so don’t hesitate to hit that apply button.
We think you need these skills to ace Healthcare Administrative Coordinator. Job in Hall Green LilyLifestyle Jobs
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Clinical Administrator role. Highlight your organisational skills, communication abilities, and any relevant healthcare experience to catch our eye!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Share why you're passionate about making a difference in people's lives and how your background makes you a great fit for the team at Jane Lewis.
Showcase Your Soft Skills:As a Clinical Administrator, you'll need to be compassionate and approachable. Use your application to demonstrate these qualities through examples from your past experiences—this will help us see your potential!
Apply Through Our Website:We encourage you to apply directly through our website for a smoother process. It’s the best way for us to receive your application and get you one step closer to joining our team!
How to prepare for a job interview at United Cerebral Palsy of Georgia
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Clinical Administrator. Familiarise yourself with the key tasks mentioned in the job description, like coordinating staffing and maintaining ward records. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Communication Skills
As a Clinical Administrator, you'll be the first point of contact for patients and visitors. During the interview, highlight your excellent communication and interpersonal skills. Share examples of how you've effectively managed enquiries or resolved issues in previous roles to illustrate your ability to create a welcoming environment.
✨Demonstrate Organisational Prowess
The role requires strong organisational and time-management skills. Prepare to discuss how you've successfully managed multiple tasks or projects in the past. You could mention specific tools or methods you use to stay organised, which will reassure the interviewer that you can handle the demands of the position.
✨Emphasise Your Compassionate Nature
Since this role is about making a difference in people's lives, it's crucial to convey your compassionate side. Share personal anecdotes or experiences that showcase your caring attitude towards patients and colleagues. This will help you connect with the interviewers on a deeper level and align with the values of the organisation.
