At a Glance
- Tasks: Manage project documentation for large-scale infrastructure projects with attention to detail.
- Company: Join a dynamic PMO Team in a supportive and innovative environment.
- Benefits: Competitive pay, hybrid working, and opportunities for travel.
- Other info: Inclusive workplace that values diversity and offers excellent career growth.
- Why this job: Develop your skills while making a real impact on important projects.
- Qualifications: Experience with Electronic Document Management Systems and strong communication skills.
Contract: 6 months
Pay Rate: 350 - 400 (Umbrella)
Location: Bristol, Cardiff, Swansea (Hybrid - 3 days in the office)
Are you ready to take your career to the next level? Join our dynamic PMO Team as a Document Controller! In this exciting role, you will play a crucial part in managing project documentation across large-scale infrastructure projects. Your meticulous attention to detail and strong communication skills will ensure that Document Management processes are followed to the letter. This is a fantastic opportunity for you to develop your existing skills while working with a diverse range of stakeholders both internally and externally.
Key Responsibilities
- Maintain accurate records of all documents, ensuring adherence to data security and Document Control Procedures.
- Act as the single point of contact for all project Document Management matters.
- Deliver essential reports to the Project Delivery Team and Management to demonstrate compliance with QA requirements.
- Document, implement, and maintain secure data information flow processes.
- Provide first-line assurance for information quality when interfacing with Contractors, Vendors, and Subcontractors.
- Support and deliver training on the use of the Electronic Document Management System (EDMS).
- Manage the issue, receipt, and acknowledgment of project documentation.
- File and archive all documents within the secure EDMS system.
- Ensure document control for all confidential documentation.
- Review documents and contracts for compliance.
- Develop and administer SharePoint sites for collaboration.
What We're Looking For
- Proven experience with at least one Electronic Document Management System (Aconex or Opentext).
- Strong Document Management skills in project management environments.
- Competency in MS Office applications and extensive knowledge of SharePoint site administration.
- Excellent verbal and written communication skills.
- Ability to build strong relationships with clients and engage with teams at all levels.
- A self-starter with exceptional organizational skills and an eye for detail.
- Experience in authoring and reviewing processes and work instruction documents.
- Familiarity with large-scale data migration activities.
Why Join Us?
This role is more than just a job; it's an opportunity to thrive in a supportive and innovative environment. Enjoy the flexibility of hybrid working while contributing to projects that matter. Plus, you'll have the chance for occasional travel to operational sites and even international travel!
Pontoon is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive.
Project Document Controller. Job in Gorseinon LilyLifestyle Jobs employer: United Cerebral Palsy of Georgia
Join our dynamic PMO Team as a Document Controller in the vibrant locations of Bristol, Cardiff, or Swansea, where you'll enjoy a hybrid working model that promotes work-life balance. We pride ourselves on fostering a supportive and inclusive culture that values diversity and encourages professional growth through training and development opportunities. With the chance to engage with a variety of stakeholders and contribute to impactful projects, this role offers a meaningful career path in a forward-thinking environment.
Contact Details:
United Cerebral Palsy of Georgia Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Project Document Controller. Job in Gorseinon LilyLifestyle Jobs
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend relevant events, and don’t be shy about letting people know you’re on the hunt for a Document Controller role. You never know who might have the inside scoop on an opportunity!
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Familiarise yourself with their Document Management processes and think of examples from your experience that showcase your skills. This will help you stand out as a candidate who’s genuinely interested in the role.
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, send a quick thank-you email to express your appreciation for the opportunity. It shows your enthusiasm and keeps you fresh in their minds as they make their decision.
✨Tip Number 4
Apply through our website for the best chance at landing that Document Controller gig! We’ve got all the latest opportunities listed there, and it’s a great way to ensure your application gets the attention it deserves.
We think you need these skills to ace Project Document Controller. Job in Gorseinon LilyLifestyle Jobs
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Document Controller role. Highlight your experience with Electronic Document Management Systems and any relevant project management skills. We want to see how your background aligns with what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our PMO Team. Share specific examples of your attention to detail and communication skills, as these are key for this role.
Showcase Your Tech Skills:Since you'll be working with tools like SharePoint and MS Office, make sure to mention your proficiency in these areas. If you've managed document control processes before, let us know how you did it!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves. We can't wait to hear from you!
How to prepare for a job interview at United Cerebral Palsy of Georgia
✨Know Your Document Management Systems
Make sure you brush up on your knowledge of Electronic Document Management Systems, especially Aconex or Opentext. Be ready to discuss your experience with these systems and how you've used them in past projects.
✨Showcase Your Attention to Detail
Since this role requires meticulous attention to detail, prepare examples from your previous work where your attention to detail made a significant impact. Highlight any instances where you caught errors or improved processes.
✨Communicate Effectively
Strong communication skills are key for this position. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few questions to ask the interviewers about their document management processes.
✨Familiarise Yourself with SharePoint
As you'll be developing and administering SharePoint sites, make sure you're comfortable discussing your experience with it. If you have specific examples of how you've used SharePoint to enhance collaboration, bring those up during the interview.
