At a Glance
- Tasks: Manage project documentation and ensure compliance across large-scale infrastructure projects.
- Company: Join a dynamic PMO Team in a supportive and innovative environment.
- Benefits: Competitive pay, hybrid working, and opportunities for travel.
- Other info: Flexible working and a chance to engage with diverse stakeholders.
- Why this job: Develop your skills while making a real impact on important projects.
- Qualifications: Experience with Electronic Document Management Systems and strong communication skills.
The predicted salary is between 35000 - 40000 £ per year.
Contract: 6 months
Pay Rate: 350 - 400 (Umbrella)
Location: Bristol, Cardiff, Swansea (Hybrid - 3 days in the office)
Are you ready to take your career to the next level? Join our dynamic PMO Team as a Document Controller! In this exciting role, you will play a crucial part in managing project documentation across large-scale infrastructure projects. Your meticulous attention to detail and strong communication skills will ensure that Document Management processes are followed to the letter. This is a fantastic opportunity for you to develop your existing skills while working with a diverse range of stakeholders both internally and externally.
Key Responsibilities
- Maintain accurate records of all documents, ensuring adherence to data security and Document Control Procedures.
- Act as the single point of contact for all project Document Management matters.
- Deliver essential reports to the Project Delivery Team and Management to demonstrate compliance with QA requirements.
- Document, implement, and maintain secure data information flow processes.
- Provide first-line assurance for information quality when interfacing with Contractors, Vendors, and Subcontractors.
- Support and deliver training on the use of the Electronic Document Management System (EDMS).
- Manage the issue, receipt, and acknowledgment of project documentation.
- File and archive all documents within the secure EDMS system.
- Ensure document control for all confidential documentation.
- Review documents and contracts for compliance.
- Develop and administer SharePoint sites for collaboration.
What We're Looking For
- Proven experience with at least one Electronic Document Management System (Aconex or Opentext).
- Strong Document Management skills in project management environments.
- Competency in MS Office applications and extensive knowledge of SharePoint site administration.
- Excellent verbal and written communication skills.
- Ability to build strong relationships with clients and engage with teams at all levels.
- A self-starter with exceptional organizational skills and an eye for detail.
- Experience in authoring and reviewing processes and work instruction documents.
- Familiarity with large-scale data migration activities.
Why Join Us?
This role is more than just a job; it's an opportunity to thrive in a supportive and innovative environment. Enjoy the flexibility of hybrid working while contributing to projects that matter. Plus, you'll have the chance for occasional travel to operational sites and even international travel!
Document Controller. Job in Gorseinon LilyLifestyle Jobs employer: United Cerebral Palsy of Georgia
Join our dynamic PMO Team as a Document Controller in the vibrant locations of Bristol, Cardiff, or Swansea, where you'll enjoy a hybrid working model that promotes work-life balance. We pride ourselves on fostering a supportive and inclusive culture that values diversity and encourages professional growth through training and development opportunities. With the chance to engage with a variety of stakeholders and contribute to impactful projects, this role offers a meaningful career path in a forward-thinking environment.
Contact Details:
United Cerebral Palsy of Georgia Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller. Job in Gorseinon LilyLifestyle Jobs
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for a Document Controller role. You never know who might have a lead or can put in a good word for you!
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Familiarise yourself with their Document Management processes and think of examples from your past experience that showcase your skills. This will help you stand out as a candidate who truly understands the role.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family. Focus on articulating your experience with Electronic Document Management Systems and your attention to detail. The more comfortable you are, the better you'll perform when it counts.
✨Tip Number 4
Don't forget to apply through our website! We love seeing applications directly from candidates who are eager to join us. Plus, it shows your enthusiasm for the role and gives you a better chance of getting noticed!
We think you need these skills to ace Document Controller. Job in Gorseinon LilyLifestyle Jobs
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Document Controller role. Highlight your experience with Electronic Document Management Systems and any relevant project management skills. We want to see how your background aligns with what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our PMO Team. Share specific examples of your attention to detail and communication skills, as these are key for this role.
Showcase Your Tech Skills:Since you'll be working with tools like SharePoint and MS Office, make sure to mention your proficiency in these areas. We love seeing candidates who can hit the ground running with tech skills that match our needs!
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re serious about joining our team!
How to prepare for a job interview at United Cerebral Palsy of Georgia
✨Know Your Document Management Systems
Make sure you brush up on your knowledge of Electronic Document Management Systems, especially Aconex or Opentext. Be ready to discuss your experience with these systems and how you've used them in past roles. This will show that you're not just familiar with the tools but can also leverage them effectively.
✨Showcase Your Attention to Detail
As a Document Controller, attention to detail is key. Prepare examples from your previous work where your meticulous nature helped avoid errors or improved processes. This will demonstrate your capability to maintain accurate records and adhere to data security protocols.
✨Communicate Clearly and Confidently
Strong communication skills are essential for this role. Practice articulating your thoughts clearly, whether it's about document management processes or your past experiences. Consider doing mock interviews with a friend to refine your delivery and ensure you come across as confident and engaging.
✨Prepare for Scenario-Based Questions
Expect questions that assess how you would handle specific situations related to document control. Think about challenges you've faced in previous roles and how you resolved them. This will help you demonstrate your problem-solving skills and ability to manage relationships with various stakeholders.
