At a Glance
- Tasks: Coordinate maintenance, manage resources, and ensure safety in our facilities.
- Company: Join a dynamic team at a leading facilities management company.
- Benefits: Starting salary of £30,000, full-time role, and opportunities for growth.
- Other info: Fast-paced environment with a focus on sustainability and teamwork.
- Why this job: Make a real difference by keeping our buildings safe and efficient.
- Qualifications: 2 years of experience in facilities coordination and strong communication skills.
The predicted salary is between 30000 - 30000 £ per year.
Location: Office based, 194 Bath St, Glasgow G2 4HG
Salary: Starting at £30,000 per annum depending on experience
Contract: Full Time, Permanent
Job Role: We are now on the lookout for a Facilities Coordinator who will deliver effective, efficient and legally compliant maintenance plans while ensuring operational efficiency. You will coordinate maintenance activities, manage facility resources, and support the needs of our team and tenants. The ideal candidate is resourceful, detail‑oriented, and capable of managing multiple tasks simultaneously.
Key Responsibilities
- Maintenance Coordination: Schedule, oversee, and ensure completion of routine maintenance tasks such as HVAC, electrical, plumbing, and safety systems. Coordinate with external contractors as needed.
- Work Orders: Manage and prioritise incoming work orders from staff and tenants, ensuring timely and efficient resolution of issues.
- Inspections and Compliance: Conduct regular inspections of facilities to ensure compliance with safety and cleanliness standards, reporting and addressing any deficiencies.
- Vendor Management: Establish and maintain relationships with third‑party service providers, ensuring contracts are up‑to‑date and that vendors adhere to company standards.
- Space Management: Assist in the coordination of workspace layouts, furniture installations, and moves. Track and manage workspace occupancy and inventory.
- Health and Safety: Support health and safety initiatives, ensuring facilities comply with local and federal regulations. Maintain records related to safety audits, equipment inspections, and emergency drills.
- Budget Tracking: Monitor and track the facilities budget for repairs, maintenance, and operational supplies. Prepare purchase orders, track expenses, and manage invoicing.
- Sustainability Initiatives: Assist in implementing sustainability and energy‑saving initiatives, including waste reduction, recycling programs, and energy efficiency projects.
- Administrative Support: Maintain facilities documentation, including maintenance schedules, inspection reports, and vendor agreements. Assist with the preparation of reports for senior management.
- Emergency Response: Act as a point of contact for facility‑related emergencies, ensuring rapid response and coordination of emergency repairs and maintenance.
Knowledge, Skills & Experience
- High school diploma or equivalent essential; a qualification in facilities management, business administration, or a related field would be advantageous.
- Minimum of 2 years experience in facilities coordination, property management, or a similar role.
- Proficient in Microsoft Office Suite, including Word, Excel, and Outlook.
- Experience with facilities management software is desirable.
- Strong written and verbal communication skills, with the ability to build effective working relationships with colleagues, contractors, and tenants.
- Excellent problem‑solving and troubleshooting skills, with a proactive approach to identifying and resolving maintenance or operational issues.
- Highly organised, with the ability to prioritise workloads, manage multiple tasks, and meet deadlines in a fast‑paced environment.
- Strong attention to detail, ensuring facilities are maintained to a high standard and all processes are carried out accurately.
- Able to work independently while also contributing positively as part of a wider team.
Facilities Coordinator: Keep Buildings Running & Safe in Glasgow employer: United Cerebral Palsy of Georgia
Join our dynamic team in Glasgow as a Facilities Coordinator, where you will play a crucial role in maintaining a safe and efficient working environment. We pride ourselves on fostering a supportive work culture that encourages professional growth and development, offering competitive salaries and comprehensive benefits. With a focus on sustainability and compliance, you'll have the opportunity to make a meaningful impact while enjoying a collaborative atmosphere in a vibrant city.
Contact Details:
United Cerebral Palsy of Georgia Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Facilities Coordinator: Keep Buildings Running & Safe in Glasgow
✨Tip Number 1
Network like a pro! Reach out to your connections in the facilities management field. Attend industry events or local meetups to make new contacts. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Show off your skills! Prepare a portfolio that highlights your past projects and achievements in facilities coordination. Bring it along to interviews to demonstrate your experience and problem-solving abilities.
✨Tip Number 3
Be proactive! If you see a job posting that excites you, don’t wait for the perfect moment. Apply through our website and follow up with a friendly email to express your enthusiasm. It shows initiative and can set you apart!
✨Tip Number 4
Prepare for the interview! Research common questions for facilities coordinators and practice your responses. Think about how your skills align with the job description and be ready to share specific examples from your experience.
We think you need these skills to ace Facilities Coordinator: Keep Buildings Running & Safe in Glasgow
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your facilities management experience and any relevant qualifications to show us you're the right fit for the role.
Craft a Compelling Cover Letter:Use your cover letter to tell us why you’re passionate about facilities coordination. Share specific examples of how you've successfully managed maintenance tasks or improved operational efficiency in previous roles.
Show Off Your Communication Skills:Since strong communication is key in this role, make sure your application showcases your written and verbal skills. Use clear, concise language and ensure there are no typos or errors – we want to see your attention to detail!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates during the process.
How to prepare for a job interview at United Cerebral Palsy of Georgia
✨Know Your Stuff
Before the interview, make sure you understand the key responsibilities of a Facilities Coordinator. Brush up on maintenance coordination, vendor management, and health and safety regulations. This will help you answer questions confidently and show that you're serious about the role.
✨Showcase Your Experience
Prepare specific examples from your past work that demonstrate your problem-solving skills and ability to manage multiple tasks. Think about times when you successfully coordinated maintenance activities or improved operational efficiency. These stories will make you stand out!
✨Ask Smart Questions
At the end of the interview, don’t forget to ask insightful questions about the company’s facilities management practices or sustainability initiatives. This shows your genuine interest in the role and helps you gauge if the company is the right fit for you.
✨Be Organised and Punctual
Make sure you arrive on time and bring any necessary documents, like your CV and references. Being organised reflects your attention to detail, which is crucial for a Facilities Coordinator. Plus, it sets a positive tone for the interview!
