At a Glance
- Tasks: Coordinate maintenance, manage resources, and ensure operational efficiency in our facilities.
- Company: Join a dynamic team at LilyLifestyle in the heart of Glasgow.
- Benefits: Starting salary of £30,000, full-time role, and opportunities for growth.
- Other info: Fast-paced environment with a focus on sustainability and teamwork.
- Why this job: Make a real impact by ensuring our facilities run smoothly and efficiently.
- Qualifications: 2 years of experience in facilities coordination and strong organisational skills.
The predicted salary is between 30000 - 30000 £ per year.
Location: Office based, 194 Bath St, Glasgow G2 4HG
Salary: Starting at £30,000 per annum depending on experience
Contract: Full Time, Permanent
Job Role: We are now on the lookout for a Facilities Coordinator who will deliver effective, efficient and legally compliant maintenance plans while ensuring operational efficiency. You will coordinate maintenance activities, manage facility resources, and support the needs of our team and tenants. The ideal candidate is resourceful, detail‑oriented, and capable of managing multiple tasks simultaneously.
Key Responsibilities- Maintenance Coordination: Schedule, oversee, and ensure completion of routine maintenance tasks such as HVAC, electrical, plumbing, and safety systems. Coordinate with external contractors as needed.
- Work Orders: Manage and prioritise incoming work orders from staff and tenants, ensuring timely and efficient resolution of issues.
- Inspections and Compliance: Conduct regular inspections of facilities to ensure compliance with safety and cleanliness standards, reporting and addressing any deficiencies.
- Vendor Management: Establish and maintain relationships with third‑party service providers, ensuring contracts are up‑to‑date and that vendors adhere to company standards.
- Space Management: Assist in the coordination of workspace layouts, furniture installations, and moves. Track and manage workspace occupancy and inventory.
- Health and Safety: Support health and safety initiatives, ensuring facilities comply with local and federal regulations. Maintain records related to safety audits, equipment inspections, and emergency drills.
- Budget Tracking: Monitor and track the facilities budget for repairs, maintenance, and operational supplies. Prepare purchase orders, track expenses, and manage invoicing.
- Sustainability Initiatives: Assist in implementing sustainability and energy‑saving initiatives, including waste reduction, recycling programs, and energy efficiency projects.
- Administrative Support: Maintain facilities documentation, including maintenance schedules, inspection reports, and vendor agreements. Assist with the preparation of reports for senior management.
- Emergency Response: Act as a point of contact for facility‑related emergencies, ensuring rapid response and coordination of emergency repairs and maintenance.
- High school diploma or equivalent essential; a qualification in facilities management, business administration, or a related field would be advantageous.
- Minimum of 2 years experience in facilities coordination, property management, or a similar role.
- Proficient in Microsoft Office Suite, including Word, Excel, and Outlook.
- Experience with facilities management software is desirable.
- Strong written and verbal communication skills, with the ability to build effective working relationships with colleagues, contractors, and tenants.
- Excellent problem‑solving and troubleshooting skills, with a proactive approach to identifying and resolving maintenance or operational issues.
- Highly organised, with the ability to prioritise workloads, manage multiple tasks, and meet deadlines in a fast‑paced environment.
- Strong attention to detail, ensuring facilities are maintained to a high standard and all processes are carried out accurately.
- Able to work independently while also contributing positively as part of a wider team.
Facilities Coordinator. Job in Glasgow LilyLifestyle Jobs employer: United Cerebral Palsy of Georgia
At LilyLifestyle, we pride ourselves on being an exceptional employer, offering a vibrant work culture in the heart of Glasgow. Our Facilities Coordinator role not only provides a competitive salary starting at £30,000 but also fosters professional growth through hands-on experience in facilities management and sustainability initiatives. Join us to be part of a supportive team that values resourcefulness and attention to detail, while ensuring our facilities are maintained to the highest standards.
Contact Details:
United Cerebral Palsy of Georgia Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Facilities Coordinator. Job in Glasgow LilyLifestyle Jobs
✨Tip Number 1
Network like a pro! Reach out to people in the facilities management field on LinkedIn or at local events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its facilities. Show them you’re not just another candidate; you’re genuinely interested in how they operate and how you can contribute to their success.
✨Tip Number 3
Practice your responses to common interview questions, especially those related to maintenance coordination and vendor management. Being articulate about your experience will help you stand out from the crowd.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step!
We think you need these skills to ace Facilities Coordinator. Job in Glasgow LilyLifestyle Jobs
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Facilities Coordinator role. Highlight your experience in maintenance coordination and any relevant qualifications. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Share specific examples of how you've managed multiple tasks or improved operational efficiency in previous roles.
Show Off Your Communication Skills:Since strong communication is key for this role, make sure your written application reflects that. Keep your language clear and professional, and don’t forget to proofread for any typos or errors before hitting send!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at United Cerebral Palsy of Georgia
✨Know Your Stuff
Before the interview, make sure you understand the key responsibilities of a Facilities Coordinator. Brush up on maintenance coordination, vendor management, and health and safety regulations. This will help you answer questions confidently and show that you're serious about the role.
✨Showcase Your Experience
Prepare specific examples from your past work that demonstrate your skills in managing multiple tasks, problem-solving, and maintaining compliance. Use the STAR method (Situation, Task, Action, Result) to structure your answers and make them impactful.
✨Ask Smart Questions
At the end of the interview, don’t forget to ask insightful questions about the company’s facilities management practices or sustainability initiatives. This shows your genuine interest in the role and helps you gauge if the company is the right fit for you.
✨Dress the Part
Even though it’s an office-based role, dressing professionally can make a great first impression. Aim for smart-casual attire that reflects your understanding of the workplace environment while still being comfortable enough to express yourself.
