At a Glance
- Tasks: Support a Senior Executive with confidential tasks and manage communications effectively.
- Company: Join a leading defence company in a dynamic and professional environment.
- Benefits: Full-time role with competitive pay and opportunities for growth.
- Other info: Work 3-4 days in the office, covering maternity leave.
- Why this job: Be the backbone of executive operations and make a real difference.
- Qualifications: Experience in administrative support and strong communication skills required.
The predicted salary is between 30000 - 40000 £ per year.
An Executive Assistant is required to work for a leading defence company at their Frimley site. This role is working directly with one Senior Executive to provide full confidential Executive Assistant support and may also provide specific administrative support to the Executive's team.
The jobholder will possess strong communication skills, including the ability to handle confidential, difficult, or sensitive information or situations with diplomacy, discretion, and sensitivity.
Key Duties- Provide efficient, responsive, and confidential Executive Assistant support to a Senior Executive, ensuring that the priorities of the Executive are actioned and achieved.
- Organise and summarise papers and reports, conducting additional research where necessary, to ensure that the Executive is in possession of all relevant background information needed.
- Manage all incoming communications (mail, telephone calls and messages); draft responses; redirect where appropriate; obtain additional information as necessary.
- Ensure efficient management of the Executive's diary, e.g. schedule appointments, travel itineraries and accommodation requirements, ensuring optimum use of the Executive's time.
- Utilise detailed business and organisational awareness to ensure effective engagement with senior executives and external contacts on behalf of the Executive.
- Manage and process the Executive's expenses/invoices, including budget management where directed by the Executive.
- Support and/or deliver additional delegated responsibilities on behalf of the Executive, e.g. Data lead, SHE, BCM, etc.
- Perform ad-hoc project work as directed by the Executive.
The role holder is responsible for taking reasonable care of their own health and safety and ensuring high standards for safety, health and environment (SHE) in our organisation are maintained. This includes co-operating and following all reasonable instruction, information and training; reporting work-related hazards or incidents and using all equipment for the purpose intended.
Knowledge, Skills and Qualifications- Previous experience of providing confidential Executive Assistant support or significant administrative service.
- Experience building and maintaining effective and professional relationships with senior executives and internal and external stakeholders at all levels within an organisation.
- Thorough understanding of how to deal with confidential information, how to record and store this information appropriately.
- Good understanding of the Company, its structure and relevant procedures.
- Knowledge of the key senior stakeholders for the executive, including awareness of the Management/Leadership team.
- Developed and strong administrative skills, including preparation of documentation for review at Business Management Committee/Functional Council meetings to the required format and standards.
- Excellent IT skills; advanced knowledge of MS Office (PowerPoint, Outlook, Word, Excel), able to touch-type.
- Experience using digital communication mediums.
- Good working knowledge of relevant company IT systems.
- Strong problem-solving skills: identify problems through basic analysis and recommend underlying issues/causes; make judgements based on practice and previous experience.
- Demonstratable SMART (Specific, Measurable, Achievable, Realistic and Timed) time-management skills.
- Effective communication skills, with the ability to communicate with tact and diplomacy with all levels of internal and external stakeholders.
- Ability to articulate information in a logical and concise way appropriate to the intended audience.
- Capability to manage confidential and sensitive information and act with tact, total discretion and sensitivity at all times.
- Experience providing confidential Executive Assistant support or significant administrative service.
- Good standard of general education.
This role is full time, 37 hours a week, covering maternity leave and you will be required to work in the office 3/4 days per week.
Executive Assistant. Job in Frimley LilyLifestyle Jobs employer: United Cerebral Palsy of Georgia
Join a leading defence company in Frimley as an Executive Assistant, where you will be part of a dynamic and supportive work culture that values confidentiality and professionalism. With opportunities for personal and professional growth, you will work closely with senior executives, gaining invaluable experience while contributing to meaningful projects. Enjoy a collaborative environment that prioritises employee well-being and offers a competitive benefits package, making it an excellent place to advance your career.
Contact Details:
United Cerebral Palsy of Georgia Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant. Job in Frimley LilyLifestyle Jobs
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Executive Assistant role, and who knows? They might just have the inside scoop on opportunities that aren't even advertised yet.
✨Tip Number 2
Prepare for those interviews! Research the company and the specific executive you'll be supporting. Tailor your answers to show how your skills can help them manage their busy schedule and handle sensitive information with ease.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to handle all sorts of communications. Role-play with a friend or family member to get comfortable with drafting responses and managing tricky conversations.
✨Tip Number 4
Don't forget to apply through our website! We make it super easy for you to submit your application and showcase your skills. Plus, it shows you're serious about landing that Executive Assistant gig with us!
We think you need these skills to ace Executive Assistant. Job in Frimley LilyLifestyle Jobs
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in providing confidential support and managing communications, as these are key aspects of the job. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that demonstrate your ability to handle sensitive information and manage an executive's diary effectively. We love a good story!
Showcase Your Communication Skills:Since strong communication skills are essential for this position, make sure to reflect that in your application. Use clear and concise language, and don’t shy away from showing your personality. We appreciate authenticity and clarity!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications better and ensures you get all the updates directly. Plus, it’s super easy to do!
How to prepare for a job interview at United Cerebral Palsy of Georgia
✨Know Your Executive
Before the interview, do your homework on the Senior Executive you'll be supporting. Understand their role, priorities, and any recent projects they've been involved in. This will help you demonstrate your ability to anticipate their needs and show that you're genuinely interested in the position.
✨Master the Art of Communication
Since strong communication skills are crucial for this role, practice articulating your thoughts clearly and concisely. Prepare examples of how you've handled sensitive information or difficult situations in the past, showcasing your diplomacy and discretion.
✨Showcase Your Organisational Skills
Be ready to discuss your time-management strategies and how you prioritise tasks. You might even want to bring a sample of a well-organised schedule or project plan to illustrate your approach to managing an executive's diary and workload effectively.
✨Familiarise Yourself with Relevant Tools
Brush up on your IT skills, especially with MS Office applications like PowerPoint, Outlook, Word, and Excel. If you have experience with specific company IT systems, mention that too. Being tech-savvy will give you an edge in demonstrating your capability to handle administrative tasks efficiently.
