At a Glance
- Tasks: Oversee daily office operations and ensure a welcoming environment for all.
- Company: Join a vibrant team at LilyLifestyle in the heart of London.
- Benefits: Flexible working hours, competitive pay, and a supportive workplace culture.
- Other info: Enjoy a minimum 12-month contract with opportunities for growth.
- Why this job: Be the go-to person in a dynamic office and make a real impact.
- Qualifications: Experience in office coordination and a knack for organisation.
The predicted salary is between 30000 - 39000 £ per year.
Location: Chancery Lane, London
Working Pattern: 4 days per week (32 hours), with potential to increase to 5 days
Hours: 9:00am - 5:00pm (flexible start/finish)
Working Model: Office-based
Contract: Minimum 12-month contract
Pay Rate: 23-26 per hour
Overview
We are seeking a proactive and highly organised Workplace Coordinator to oversee the day-to-day operations of a busy London office. This role is central to delivering a seamless workplace experience, blending facilities management, employee engagement, and operational support. You will be the go-to person onsite, ensuring the office runs efficiently, remains welcoming, and supports employees effectively.
Key Responsibilities
- Act as the first point of contact for employees, visitors, and vendors
- Manage and maintain vendor relationships and onsite services
- Oversee and respond to internal helpdesk tickets (e.g. Jira)
- Coordinate food programmes, onsite events, and team activities
- Handle mail, office supplies, and general logistics
- Track office attendance and occupancy metrics (workplace analytics)
- Manage facilities-related tasks and liaise with building management
- Ensure the office environment is clean, organised, and welcoming at all times
- Provide general administrative and ad hoc support as needed
- Contribute to a consistent workplace experience across global locations
- Support potential office moves or relocations
Required Experience & Skills
- Proven experience in a workplace, office coordination, or facilities role
- Strong understanding of office operations and facilities management
- Experience delivering a high-quality workplace experience with a strong onsite presence
- Ability to manage vendors and oversee services effectively
- Experience coordinating events, food programmes, and employee engagement initiatives
- Comfortable using ticketing systems (e.g. Jira) or similar tools
- Knowledge of health & safety processes (desirable)
- Highly organised with strong attention to detail
- Proactive, self-sufficient, and able to identify and resolve issues independently
The Adecco Group UK & Ireland is an Equal Opportunities Employer.
Facilities & Office Coordinator. Job in London LilyLifestyle Jobs employer: United Cerebral Palsy of Georgia
At Adecco Group UK & Ireland, we pride ourselves on fostering a dynamic and inclusive work environment in the heart of London. As a Facilities & Office Coordinator, you will enjoy a flexible working pattern, competitive pay, and opportunities for professional growth while contributing to a vibrant office culture that prioritises employee engagement and well-being. Join us to be part of a supportive team that values your contributions and encourages a seamless workplace experience.
Contact Details:
United Cerebral Palsy of Georgia Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Facilities & Office Coordinator. Job in London LilyLifestyle Jobs
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for a Facilities & Office Coordinator role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company culture and values. Since this role is all about creating a welcoming environment, think about how you can showcase your experience in enhancing workplace experiences during your chat with potential employers.
✨Tip Number 3
Practice makes perfect! Get a friend to do mock interviews with you. Focus on common questions related to office coordination and facilities management. This will help you feel more confident and articulate when it’s your turn to shine.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities that might just be the perfect fit for you. Plus, applying directly shows your enthusiasm and commitment to joining our team.
We think you need these skills to ace Facilities & Office Coordinator. Job in London LilyLifestyle Jobs
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your previous roles in office coordination or facilities management, and don’t forget to showcase any relevant achievements!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Facilities & Office Coordinator role. Be sure to mention your proactive approach and how you can enhance the workplace experience.
Show Off Your Organisational Skills:Since this role requires strong organisational abilities, consider including examples of how you've successfully managed office operations or coordinated events in the past. We love seeing those details!
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to see what you bring to the table!
How to prepare for a job interview at United Cerebral Palsy of Georgia
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and required skills, especially around facilities management and employee engagement. This will help you tailor your answers to show how your experience aligns perfectly with what they’re looking for.
✨Showcase Your Organisational Skills
As a Facilities & Office Coordinator, being organised is crucial. Prepare examples from your past experiences where you successfully managed office operations or coordinated events. Highlight your attention to detail and how you’ve created a welcoming environment in previous roles.
✨Prepare Questions for Them
Interviews are a two-way street! Think of insightful questions to ask about their office culture, team dynamics, or how they measure success in this role. This shows your genuine interest in the position and helps you assess if it’s the right fit for you.
✨Familiarise Yourself with Tools
Since the role involves using ticketing systems like Jira, brush up on your knowledge of these tools. If you have experience with similar software, be ready to discuss it. If not, do a bit of research so you can speak confidently about how you’d adapt to using new systems.
