At a Glance
- Tasks: Coordinate facilities and workplace activities, providing high-quality PA support to the Director.
- Company: Award-winning law firm in London with a dynamic and inclusive culture.
- Benefits: Hybrid work model, competitive salary, and opportunities for professional growth.
- Other info: Fast-paced environment with a focus on collaboration and professional development.
- Why this job: Join a critical role that keeps teams connected and drives the firm's success.
- Qualifications: Experience in PA or executive support roles, strong organisational skills, and proficiency in Microsoft Office.
The predicted salary is between 40000 - 50000 £ per year.
Award winning law firm are looking for an experienced facilities, property and workplace coordinator/executive. This new role requires experience in high level communication across facilities departments acting as the central point of contact ensuring the smooth flow of communications and activity. The successful candidate will provide high-quality PA support, coordinate reporting and communications, and play a key role in keeping the department connected, informed and aligned. This role is hybrid with 3 days per week in their high end City based office.
PA & Executive Support
- Provide comprehensive PA support to the Director of Property and Workplace, maintaining the highest levels of confidentiality and discretion at all times.
- Manage the Director's diary effectively, anticipating requirements and ensuring they are well prepared for all meetings and engagements.
- Ensure the Director has all relevant papers and briefings ahead of meetings, often with minimal instruction.
- Manage expenses and invoices on behalf of the Director.
- Action and manage emails and inbox as required, forwarding and prioritising as necessary.
Reporting & Communications
- Act as the central conduit for information flowing between the Director and the five Property and Workplace teams.
- Ensure regular reports are received, collated and presented from all areas within the Director's remit in a timely manner each month.
- Prepare accurate and visually compelling PowerPoint presentations, adhering to brand guidelines at all times.
- Coordinate activities, actions and priorities across all five teams, ensuring alignment with the Director's objectives and the firm's wider strategy.
Administration
- Establish and maintain effective and accurate filing systems, ensuring project files and all relevant records are current, accurate and easily accessible.
- Deal with incoming and outgoing mail and calls professionally and efficiently.
- Manage contact and relationship data in the firm's CRM system (InterAction), maintaining its accuracy and currency.
- Demonstrate awareness of issues and challenges affecting the business and bring these to the attention of the Director as appropriate.
We are looking for a highly capable and experienced professional who brings the following qualities and experience:
Essential Experience & Skills
- Proven experience in a similar PA, coordinator or executive support role within a fast-paced corporate or professional services environment.
- Strong organisational skills with a very high degree of accuracy and the ability to prioritise a conflicting and demanding workload.
- Advanced proficiency in Microsoft Word, Outlook, Excel and PowerPoint.
- Experience of working across multiple disciplines and diverse teams.
- Demonstrated ability to manage upwards and support at Director level.
- Strong interpersonal skills with the ability to build and maintain trusted relationships quickly.
- High levels of discretion, confidentiality and professional judgement.
This is a fantastic chance to work in a dynamic, inclusive and supportive environment in a critical new role for the business.
Facilities and Workplace Executive. Job in London LilyLifestyle Jobs employer: United Cerebral Palsy of Georgia
Join an award-winning law firm in London as a Facilities and Workplace Executive, where you will thrive in a dynamic and inclusive environment that values high-level communication and collaboration. With opportunities for professional growth and a hybrid work model, you will play a pivotal role in supporting the Director of Property and Workplace while enjoying the benefits of working in a prestigious City-based office. This is not just a job; it's a chance to be part of a supportive team dedicated to excellence and innovation.
Contact Details:
United Cerebral Palsy of Georgia Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Facilities and Workplace Executive. Job in London LilyLifestyle Jobs
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for a Facilities and Workplace Executive role. You never know who might have the inside scoop on an opportunity or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with your skills, especially in high-level communication and PA support. This will help you stand out as the perfect fit for their team.
✨Tip Number 3
Practice your communication skills! Since this role requires acting as a central point of contact, being articulate and confident in your responses during interviews is key. Consider mock interviews with friends or using online resources to sharpen your skills.
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to showcase your experience and skills directly to employers. Plus, it shows you're serious about landing that Facilities and Workplace Executive position!
We think you need these skills to ace Facilities and Workplace Executive. Job in London LilyLifestyle Jobs
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Facilities and Workplace Executive role. Highlight your experience in PA support and communication across departments, as these are key aspects of the job. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that demonstrate your organisational skills and ability to manage multiple tasks effectively. We love a good story!
Showcase Your Tech Skills:Since the role requires advanced proficiency in Microsoft Office, make sure to mention any relevant experience you have with these tools. If you've created presentations or managed reports before, let us know! We appreciate tech-savvy candidates.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, it shows you're keen on joining our team at StudySmarter!
How to prepare for a job interview at United Cerebral Palsy of Georgia
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and required skills, especially around PA support and communication across teams. This will help you articulate how your experience aligns with what they’re looking for.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed complex schedules or coordinated multiple teams in the past. Highlight your ability to prioritise tasks and maintain accuracy under pressure, as these are crucial for the Facilities and Workplace Executive role.
✨Demonstrate Discretion and Professionalism
Since confidentiality is key in this position, think of instances where you've had to handle sensitive information. Be ready to explain how you ensure discretion in your work, which will reassure them that you can be trusted with high-level communications.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities and interpersonal skills. Practice responding to scenarios where you had to manage conflicting priorities or resolve communication issues between teams. This will show that you can think on your feet and adapt to challenges.
