At a Glance
- Tasks: Coordinate facilities and workplace activities, ensuring smooth communication across teams.
- Company: Award-winning law firm in London with a dynamic and inclusive culture.
- Benefits: Hybrid work model, competitive salary, and supportive environment.
- Other info: Opportunity for career growth in a fast-paced corporate environment.
- Why this job: Join a critical role that impacts the firm's success while developing your professional skills.
- Qualifications: Experience in PA or coordinator roles, strong organisational and communication skills.
The predicted salary is between 40000 - 50000 £ per year.
Award winning law firm are looking for an experienced facilities, property and workplace coordinator/executive. This new role requires experience in high level communication across facilities departments acting as the central point of contact ensuring the smooth flow of communications and activity. The successful candidate will provide high-quality PA support, coordinate reporting and communications, and play a key role in keeping the department connected, informed and aligned. This role is hybrid with 3 days per week in their high end City based office.
PA & Executive Support
- Provide comprehensive PA support to the Director of Property and Workplace, maintaining the highest levels of confidentiality and discretion at all times.
- Manage the Director's diary effectively, anticipating requirements and ensuring they are well prepared for all meetings and engagements.
- Ensure the Director has all relevant papers and briefings ahead of meetings, often with minimal instruction.
- Manage expenses and invoices on behalf of the Director.
- Action and manage emails and inbox as required, forwarding and prioritising as necessary.
Reporting & Communications
- Act as the central conduit for information flowing between the Director and the five Property and Workplace teams.
- Ensure regular reports are received, collated and presented from all areas within the Director's remit in a timely manner each month.
- Prepare accurate and visually compelling PowerPoint presentations, adhering to brand guidelines at all times.
- Coordinate activities, actions and priorities across all five teams, ensuring alignment with the Director's objectives and the firm's wider strategy.
Administration
- Establish and maintain effective and accurate filing systems, ensuring project files and all relevant records are current, accurate and easily accessible.
- Deal with incoming and outgoing mail and calls professionally and efficiently.
- Manage contact and relationship data in the firm's CRM system (InterAction), maintaining its accuracy and currency.
- Demonstrate awareness of issues and challenges affecting the business and bring these to the attention of the Director as appropriate.
We are looking for a highly capable and experienced professional who brings the following qualities and experience:
Essential Experience & Skills
- Proven experience in a similar PA, coordinator or executive support role within a fast-paced corporate or professional services environment.
- Strong organisational skills with a very high degree of accuracy and the ability to prioritise a conflicting and demanding workload.
- Advanced proficiency in Microsoft Word, Outlook, Excel and PowerPoint.
- Experience of working across multiple disciplines and diverse teams.
- Demonstrated ability to manage upwards and support at Director level.
- Strong interpersonal skills with the ability to build and maintain trusted relationships quickly.
- High levels of discretion, confidentiality and professional judgement.
This is a fantastic chance to work in a dynamic, inclusive and supportive environment in a critical new role for the business.
Facilities and Workplace Coordinator. Job in London LilyLifestyle Jobs employer: United Cerebral Palsy of Georgia
Join an award-winning law firm in London as a Facilities and Workplace Coordinator, where you will thrive in a dynamic and inclusive environment. With a strong emphasis on employee growth and development, this role offers the unique opportunity to work closely with senior leadership while enjoying a hybrid work model that balances office presence with flexibility. Experience a supportive culture that values high-level communication and collaboration across diverse teams, making it an excellent place for professionals seeking meaningful and rewarding employment.
Contact Details:
United Cerebral Palsy of Georgia Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Facilities and Workplace Coordinator. Job in London LilyLifestyle Jobs
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend events, and engage on platforms like LinkedIn. We all know that sometimes it’s not just what you know, but who you know that can help you land that dream job.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. We recommend practising common interview questions and even role-playing with a friend. The more prepared you are, the more confident you'll feel when it’s time to shine!
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. We suggest mentioning something specific from the interview to remind them of your conversation.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, it’s super easy to keep track of your applications this way!
We think you need these skills to ace Facilities and Workplace Coordinator. Job in London LilyLifestyle Jobs
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Facilities and Workplace Coordinator role. Highlight your experience in PA support and communication skills, as these are key for us. Use specific examples that showcase your organisational abilities and how you've managed multiple tasks effectively.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention your experience in fast-paced environments and how you can contribute to keeping our department aligned and informed. Keep it concise but impactful!
Showcase Your Tech Skills:Since we value advanced proficiency in Microsoft Office, make sure to mention any relevant software skills in your application. If you've created visually compelling presentations or managed complex diaries, let us know! This will help us see how you can hit the ground running.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. Plus, it shows you’re keen on joining our dynamic team!
How to prepare for a job interview at United Cerebral Palsy of Georgia
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and required skills, especially around PA support and communication across teams. This will help you articulate how your experience aligns with what they’re looking for.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed complex schedules or coordinated multiple teams in the past. Highlight your ability to prioritise tasks and maintain accuracy under pressure, as these are crucial for the Facilities and Workplace Coordinator role.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities and interpersonal skills. Think of scenarios where you had to manage conflicting priorities or handle sensitive information. Practising your responses will help you feel more confident during the interview.
✨Demonstrate Your Tech Savvy
Since advanced proficiency in Microsoft Office is essential, be ready to discuss your experience with these tools. You might even want to prepare a quick example of a PowerPoint presentation you’ve created, showcasing your ability to adhere to brand guidelines and present information clearly.
