At a Glance
- Tasks: Support the Senior Leadership Team with diary management and administrative duties.
- Company: Join a well-regarded landmark business in the heart of London Bridge.
- Benefits: Enjoy a competitive salary, generous benefits, and a vibrant office environment.
- Other info: Inclusive workplace that celebrates diversity and supports individual growth.
- Why this job: Be part of an enthusiastic team that values your contributions and offers career growth.
- Qualifications: Previous EA experience, strong communication skills, and tech-savvy.
The predicted salary is between 50000 - 50000 £ per year.
Location: London Bridge
Hours: 9:00 - 5:30 Office Based, with 1 day working from home after probation
Salary: 50k
A famous and well-regarded landmark in the heart of London Bridge is looking to recruit an experienced and dedicated EA & Office Manager to join their team. Working for an exciting and bustling business, you will be responsible for supporting the Senior Leadership Team with a variety of EA related duties.
About the Role
Reporting directly to the Head of People, the Executive Assistant & Office Manager provides high-level assistance, administrative and organisational support for the Senior Leadership team. Managing diaries and travel where required, correspondence, and confidential information while ensuring the smooth operation of the SLT's daily activities and maintaining strict confidentiality.
Key Responsibilities
- Support the Senior Leader Team with diary management: scheduling meetings and events with internal and external stakeholders
- Organise appropriate facilities and catering/refreshments
- Organise and schedule meetings, ensuring agendas are issued in a timely manner and actions/key decisions are accurately recorded
- Organisational support for staff events, conferences and other key events as required
- Drafting and issuing correspondence, management of legal documentation for signature
- Keeping an inventory of office supplies and ordering new materials as required
- Support the Director of Finance with managing the IT Service Provider and other technical services (printers etc)
- Manage the meeting rooms ensuring appropriate set-up for internal and external meetings
- Ensure the office space is kept clean and tidy, working in collaboration with the Facilities Manager to manage agency cleaning contractors
- Monitor and report on the overall use of the admin budget
- Organising staff gifts, cards and any social gatherings for birthdays and/or special occasions
What You Bring
- Previous EA experience supporting Senior management
- Interpersonal skills: Confident in liaising with stakeholders at all levels
- Communication skills: Strong verbal and written communication with a keen eye for detail
- Problem-Solving: Ability to anticipate challenges and resolve issues independently
- Professionalism: A high level of discretion and a commitment to maintaining confidentiality
- Tech Savvy: Proficient in Microsoft Word, PowerPoint, and Excel
Why Join Us?
- Work in a vibrant office location with easy access to transportation
- Be part of an enthusiastic and ambitious team that values your contribution
- Generous company benefits
We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.
Executive Assistant and Office Coordinator. Job in London LilyLifestyle Jobs employer: United Cerebral Palsy of Georgia
Join a dynamic and inclusive team at a renowned landmark in the heart of London Bridge, where your contributions as an Executive Assistant & Office Coordinator will be valued and recognised. Enjoy a vibrant work culture that promotes professional growth, offers generous benefits, and provides the flexibility of one day working from home after probation. With easy access to transportation and a commitment to diversity, this is an excellent opportunity for those seeking meaningful and rewarding employment.
Contact Details:
United Cerebral Palsy of Georgia Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant and Office Coordinator. Job in London LilyLifestyle Jobs
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Executive Assistant role, and who knows? They might just have the perfect lead for you.
✨Tip Number 2
Prepare for those interviews! Research the company and the Senior Leadership Team you'll be supporting. Tailor your answers to show how your skills can help them thrive in their busy environment.
✨Tip Number 3
Show off your tech skills! Be ready to discuss your proficiency in Microsoft Word, PowerPoint, and Excel. Maybe even bring examples of how you've used these tools to streamline processes in previous roles.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're genuinely interested in being part of our vibrant team at LilyLifestyle.
We think you need these skills to ace Executive Assistant and Office Coordinator. Job in London LilyLifestyle Jobs
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your previous EA experience and any relevant skills that match the job description. We want to see how you can support our Senior Leadership Team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Be sure to mention your interpersonal skills and how you handle confidentiality, as these are key for us.
Show Off Your Tech Skills:Since being tech-savvy is a must, don’t forget to mention your proficiency in Microsoft Word, PowerPoint, and Excel. If you have experience with other tools that could help us, include those too!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves!
How to prepare for a job interview at United Cerebral Palsy of Georgia
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant & Office Manager. Familiarise yourself with diary management, correspondence handling, and event organisation. This will help you answer questions confidently and demonstrate your suitability for the role.
✨Showcase Your Interpersonal Skills
Since this role involves liaising with stakeholders at all levels, be prepared to discuss your interpersonal skills. Share examples of how you've effectively communicated with senior management or resolved conflicts in the past. This will highlight your ability to fit into their team.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving abilities. Think of situations where you had to anticipate challenges or manage confidential information. Practising these scenarios will help you articulate your thought process during the interview.
✨Demonstrate Your Tech Savviness
As the job requires proficiency in Microsoft Word, PowerPoint, and Excel, be ready to discuss your experience with these tools. You might even want to mention specific projects where you used them effectively. This shows you're not just familiar but also skilled in using technology to enhance productivity.
