At a Glance
- Tasks: Plan and execute engaging medical events while ensuring compliance in a dynamic pharmaceutical environment.
- Company: Join a leading pharmaceutical company dedicated to innovative healthcare solutions.
- Benefits: Competitive pay, flexible working options, and opportunities for professional growth.
- Other info: Collaborative team culture with a focus on compliance and quality.
- Why this job: Make a difference by connecting healthcare professionals through impactful events.
- Qualifications: Experience in event planning and strong organisational skills are essential.
The predicted salary is between 40000 - 50000 £ per year.
Managed end-to-end planning and execution of compliant Medical Affairs programs, including Advisory Boards, HCP engagements, annual department meetings, and strategic internal events within a highly regulated pharmaceutical environment.
Key Responsibilities
- Independently coordinated complex HCP-facing events, ensuring full compliance with internal policies, industry regulations, and transparency reporting requirements.
- Managed all aspects of event logistics including venue sourcing, travel coordination, AV, catering, off-site dinners, and on-site execution.
- Served as primary point of contact for healthcare professionals, vendors, and cross-functional internal stakeholders regarding travel, honoraria, contracts, and event operations.
- Oversaw HCP contracting, payment processing, and Transfer of Value (ToV) reporting in alignment with Sunshine Act and EFPIA transparency requirements.
- Submitted and managed events through internal compliance and approval systems, ensuring accurate documentation and audit readiness.
- Negotiated vendor agreements and service contracts while maintaining alignment with procurement, legal, and compliance standards.
- Managed event budgets, purchase orders, expense reconciliation, and financial reporting for multiple concurrent programs.
- Conducted venue site inspections and evaluated suppliers to ensure quality, compliance, and operational efficiency.
- Prepared meeting communications, post-event reporting, budget analysis, and compliance documentation for leadership and stakeholders.
- Collaborated cross-functionally with Medical Affairs, Legal, Compliance, Procurement, and external partners to deliver seamless and compliant event experiences.
- Supported process improvement initiatives and provided guidance on compliant meeting execution and HCP engagement procedures.
Skills
- Medical Affairs
- Advisory Boards
- HCP Engagement
- Event Management
- Vendor Management
- Contract Negotiation
- Compliance
- Sunshine Act
- EFPIA
- Transfer of Value (ToV) Reporting
- Budget Management
- Cross-Functional Collaboration
- Meeting Planning
- Pharmaceutical Events
- Stakeholder Management
- Travel Coordination
- Procurement
- Project Management
Event Planner - Medical Affairs. Job in London LilyLifestyle Jobs employer: United Cerebral Palsy of Georgia
As an Event Planner in Medical Affairs at our London office, you will thrive in a dynamic and supportive work culture that prioritises compliance and excellence in the pharmaceutical sector. We offer competitive benefits, opportunities for professional growth, and a collaborative environment where your contributions directly impact healthcare professionals and internal stakeholders. Join us to be part of a team that values innovation and integrity while delivering meaningful events that enhance medical engagement.
Contact Details:
United Cerebral Palsy of Georgia Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Event Planner - Medical Affairs. Job in London LilyLifestyle Jobs
✨Tip Number 1
Network like a pro! Reach out to your connections in the medical affairs and event planning sectors. Attend industry events, webinars, or even local meet-ups to make those valuable contacts that could lead to job opportunities.
✨Tip Number 2
Showcase your skills! Create a portfolio that highlights your past event planning successes, especially in compliant environments. Use visuals and metrics to demonstrate how you’ve managed logistics and budgets effectively.
✨Tip Number 3
Prepare for interviews by brushing up on compliance regulations and industry standards. Be ready to discuss how you’ve navigated complex event logistics and ensured adherence to policies in your previous roles.
✨Tip Number 4
Don’t forget to apply through our website! We’re always on the lookout for talented individuals who can bring their expertise in event planning to our team. Your next big opportunity could be just a click away!
We think you need these skills to ace Event Planner - Medical Affairs. Job in London LilyLifestyle Jobs
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience in event planning, especially in the medical or pharmaceutical sectors. We want to see how you've managed complex events and ensured compliance with regulations.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about event planning in Medical Affairs and how your skills align with our needs. Keep it engaging and personal – we love a good story!
Showcase Your Compliance Knowledge:Since this role involves navigating a highly regulated environment, be sure to mention any experience you have with compliance, transparency reporting, and industry regulations. We need to know you can handle the rules while delivering great events!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at United Cerebral Palsy of Georgia
✨Know Your Compliance Inside Out
Since the role involves navigating a highly regulated environment, make sure you brush up on compliance standards like the Sunshine Act and EFPIA. Be ready to discuss how you've ensured compliance in past events, as this will show your understanding of the industry's requirements.
✨Showcase Your Event Management Skills
Prepare specific examples of complex events you've managed, focusing on logistics, vendor negotiations, and budget management. Highlight your ability to coordinate multiple aspects simultaneously, as this is crucial for the role.
✨Demonstrate Cross-Functional Collaboration
This position requires working with various stakeholders. Be prepared to share experiences where you've successfully collaborated with teams like Medical Affairs, Legal, and Compliance. This will illustrate your teamwork skills and adaptability.
✨Ask Insightful Questions
At the end of the interview, ask questions that show your interest in the company's approach to event planning and compliance. Inquire about their biggest challenges in managing HCP engagements or how they measure the success of their events. This shows you're not just interested in the job, but also in contributing to their goals.
