At a Glance
- Tasks: Support maintenance teams by managing data and ensuring accuracy in the CAFM system.
- Company: Join a global leader in integrated property solutions with a people-first culture.
- Benefits: Enjoy a competitive salary and comprehensive health support for you and your family.
- Other info: Great opportunity for career growth in a supportive, team-oriented environment.
- Why this job: Be part of a team that drives innovation and delivers exceptional service across the UK.
- Qualifications: Experience in administrative roles and familiarity with CAFM or CMMS systems required.
The predicted salary is between 30000 - 40000 £ per year.
Global Workplace Solutions is a division of CBRE providing integrated solutions across large multi‑discipline property portfolios. We are an organisation that has people at the heart of its culture and our aim for this account is to deliver an exceptional service to BT. Our BT Workplace team provide a full range of building maintenance services to their 7,000 buildings in the UK, from commercial offices and telephone exchanges to call centres and retail shops. We encourage new ways of working, driving innovation, whilst always living to our RISE values: Respect, Integrity, Service, Excellence.
The PPM & CMMS Administrator provides administrative support to the maintenance and asset teams by processing planned maintenance and asset related changes within the CAFM system. The role focuses on accuracy, consistency, and backlog reduction, ensuring maintenance data remains reliable and up to date. This is a system and data administration role and does not involve technical, statutory, or compliance decision‑making.
Key Responsibilities- Planned Maintenance Administration
- Process approved changes to planned preventative maintenance (PPM) records
- Update PPM schedules, dates, and asset links as instructed
- Apply corrections to maintenance records where errors are identified
- Support bulk updates and backlog reduction activities
- Ensure maintenance records are complete and accurate
- CAFM Data Entry & Data Quality
- Carry out routine data entry and updates within the CAFM system
- Ensure mandatory fields and references are completed correctly
- Maintain consistency in naming conventions and data structures
- Identify data errors or inconsistencies and flag them for review
- Follow documented processes and instructions precisely
- Asset-Related Maintenance Support
- Support maintenance readiness for new or updated assets
- Assist with asset‑linked maintenance updates as instructed
- Support maintenance aspects of project handovers where required
- Workload & Backlog Support
- Assist with clearing CAFM and PPM backlogs
- Track completion of assigned tasks
- Maintain simple records of completed work
- Prioritise tasks as directed by the Data & Performance Manager
- Experience in an administrative role within facilities, maintenance, or property environments
- Hands‑on experience using a CAFM or CMMS system
- Experience handling structured data or system records
- Experience managing high‑volume and detail‑focused administrative tasks
- Excellent attention to detail and accuracy
- Confidence working with systems and data
- Ability to follow processes and written instructions
- Good organisation and time management skills
- Basic understanding of planned maintenance concepts
- Experience working with PPM and asset data, or maintenance systems
- Awareness of maintenance standards such as SFG20
- Experience supporting backlog remediation or data quality initiatives
- Methodical and process‑driven
- Reliable and consistent in system use
- Comfortable with repetitive, accuracy‑focused work
- Supportive, team‑oriented approach
Salary & Benefits: Competitive salary with a comprehensive benefits programme, including mental, physical, emotional and financial health support for you and your family.
PPM & CMMS Administrator. Job in Doncaster LilyLifestyle Jobs employer: United Cerebral Palsy of Georgia
At Global Workplace Solutions, we pride ourselves on being an exceptional employer, fostering a culture that prioritises people and innovation. Located in Doncaster, our team enjoys a supportive work environment with a strong emphasis on employee growth and well-being, backed by a comprehensive benefits programme that addresses mental, physical, emotional, and financial health. Join us to be part of a dynamic team dedicated to delivering outstanding service while embodying our core values of Respect, Integrity, Service, and Excellence.
Contact Details:
United Cerebral Palsy of Georgia Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land PPM & CMMS Administrator. Job in Doncaster LilyLifestyle Jobs
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its values. Understand how your skills align with their needs, especially around accuracy and data management. Show them you're not just a fit for the role, but for their culture too!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable talking about your experience with CAFM systems and administrative tasks. The more you practice, the more confident you'll feel when it counts.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who are proactive and engaged with our process.
We think you need these skills to ace PPM & CMMS Administrator. Job in Doncaster LilyLifestyle Jobs
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your administrative experience, especially with CAFM or CMMS systems, to show us you’re the right fit for the PPM & CMMS Administrator role.
Craft a Compelling Cover Letter:Use your cover letter to tell us why you’re passionate about this role and how your background aligns with our values of Respect, Integrity, Service, and Excellence. A personal touch can really make your application stand out!
Be Detail-Oriented:Since the role focuses on accuracy and consistency, ensure your application is free from typos and errors. Double-check your data entries and formatting to demonstrate your attention to detail right from the start.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at United Cerebral Palsy of Georgia
✨Know Your CAFM Systems
Make sure you brush up on your knowledge of CAFM or CMMS systems before the interview. Be ready to discuss your hands-on experience and how you've used these systems in previous roles. This will show that you're not just familiar with the terminology but can also apply it practically.
✨Highlight Attention to Detail
Since this role requires a keen eye for detail, prepare examples from your past work where your attention to detail made a difference. Whether it was correcting data errors or ensuring maintenance records were accurate, having specific instances ready will demonstrate your capability.
✨Understand Planned Maintenance Concepts
Familiarise yourself with planned maintenance concepts and any relevant standards like SFG20. Being able to discuss these topics will show that you understand the bigger picture and can contribute effectively to the team’s goals.
✨Show Your Organisational Skills
Be prepared to talk about how you manage your workload and prioritise tasks. Since backlog reduction is a key responsibility, sharing strategies you've used to stay organised and efficient will highlight your suitability for the role.
