At a Glance
- Tasks: Optimise CMMS systems and manage planned maintenance data for efficiency.
- Company: Join a forward-thinking company in Doncaster focused on innovation.
- Benefits: Enjoy a competitive salary and comprehensive benefits package.
- Other info: Dynamic role with opportunities for continuous improvement and career growth.
- Why this job: Make a real impact by improving maintenance processes and system workflows.
- Qualifications: Experience with CAFM/IFM systems and strong attention to detail required.
The predicted salary is between 30000 - 40000 £ per year.
The CMMS & PPM Coordinator optimises IFM (CAFM) system use and manages planned maintenance data. The role focuses on improving CMMS workflows, reducing manual administration, and ensuring planned maintenance is correct, compliant, and driven by well‑designed system processes rather than workarounds. Acting as an IFM Super User, the postholder supports continuous improvement, system adoption, and audit‑ready maintenance delivery.
Key Responsibilities
- Process Design & Continuous Improvement
- Design and document clear, scalable CMMS processes
- Test and support rollout of IFM enhancements and new releases
- Support training and adoption of improved ways of working
- Ensure CMMS processes remain audit‑ready and consistently applied
- PPM Management (System‑Led)
- Manage creation, structure, and ongoing maintenance of PPM schedules within IFM
- Ensure PPM regimes are aligned to SFG20 and statutory guidance
- Ensure correct PPMs are linked to assets based on asset type and risk
- Control PPM changes and suspensions through agreed Simple Change processes
- Retain full PPM history and evidence to support audit and assurance
- Daily IFM Maintenance Updates
- Manage daily IFM updates
- Address IFM issues with D&T Teams
- Ensure data remains accurate, consistent, and reliable
- Support in UAT
- Audit, Assurance & Governance Support
- Provide structured PPM evidence to support internal and external audits
- Ensure maintenance arrangements can be clearly explained through CMMS records
- Maintain governance over PPM changes, suspensions, and system controls
- IFM Security & Access Management
- Manage IFM user access, roles, and permissions for the account
- Ensure access reflects governance and separation of duties
- Support onboarding and off‑boarding from a system access perspective
Person Specification
- Strong experience working with CAFM / IFM systems in a maintenance environment
- Experience improving how CMMS systems are used, not just administrated
- Experience managing PPM schedules and maintenance data
- Practical understanding of SFG20‑aligned maintenance regimes
- Process improvement and systems thinking mindset
- Proactive self‑starter focused on improvement and innovation
- High attention to detail and data quality
- Confident working as a system Super User
- Comfortable testing and supporting system changes
- Strong communication and stakeholder engagement skills
Salary and Benefits
Competitive salary and comprehensive benefits programme
CMMS and PPM Coordinator. Job in Doncaster LilyLifestyle Jobs employer: United Cerebral Palsy of Georgia
As a CMMS and PPM Coordinator at our Doncaster location, you will thrive in a dynamic work culture that prioritises continuous improvement and innovation. We offer competitive salaries, a comprehensive benefits programme, and ample opportunities for professional growth, ensuring that you can develop your skills while contributing to a well-structured and audit-ready maintenance environment. Join us to be part of a team that values your expertise and supports your career aspirations in a collaborative setting.
Contact Details:
United Cerebral Palsy of Georgia Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land CMMS and PPM Coordinator. Job in Doncaster LilyLifestyle Jobs
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their CMMS processes and think about how your experience aligns with their needs. This will help you stand out as a candidate who truly gets what they’re looking for.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable talking about your skills and experiences. Focus on how you've improved CMMS workflows or managed PPM schedules in past roles.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who are proactive and engaged with our platform.
We think you need these skills to ace CMMS and PPM Coordinator. Job in Doncaster LilyLifestyle Jobs
Some tips for your application 🫡
Tailor Your CV:Make sure your CV speaks directly to the CMMS and PPM Coordinator role. Highlight your experience with CAFM/IFM systems and any process improvements you've implemented. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about optimising CMMS workflows and how your proactive mindset aligns with our goals at StudySmarter. Keep it engaging and relevant!
Showcase Your Achievements:Don’t just list your responsibilities; showcase your achievements! Use specific examples of how you've improved maintenance processes or managed PPM schedules effectively. Numbers and results speak volumes!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves. We can't wait to hear from you!
How to prepare for a job interview at United Cerebral Palsy of Georgia
✨Know Your CMMS Inside Out
Before the interview, make sure you’re well-versed in the specific CMMS and PPM systems mentioned in the job description. Familiarise yourself with their functionalities, especially around process design and continuous improvement. This will show that you’re not just a user but someone who can optimise and enhance system workflows.
✨Showcase Your Process Improvement Skills
Prepare examples of how you've previously improved CMMS processes or managed PPM schedules. Be ready to discuss specific challenges you faced and how you overcame them. This will demonstrate your proactive mindset and ability to drive innovation, which is key for this role.
✨Be Audit-Ready
Since the role involves maintaining audit-ready processes, brush up on what that entails. Be prepared to explain how you ensure compliance and governance in your previous roles. Highlight any experience you have with audits and how you’ve maintained accurate records to support them.
✨Engage with Stakeholders
Communication is crucial in this role, so think about how you’ve successfully engaged with stakeholders in the past. Prepare to share examples of how you’ve trained others on new systems or processes, and how you’ve handled feedback. This will illustrate your strong communication skills and ability to foster collaboration.
