At a Glance
- Tasks: Support maintenance teams by managing data and ensuring accuracy in the CAFM system.
- Company: Join a global leader in integrated property solutions with a people-first culture.
- Benefits: Enjoy a competitive salary, comprehensive benefits, and access to training resources.
- Other info: Be part of a diverse team that values innovation and personal growth.
- Why this job: Make a real impact by ensuring reliable maintenance data for thousands of buildings.
- Qualifications: Experience in administrative roles and familiarity with CAFM or CMMS systems required.
The predicted salary is between 30000 - 40000 £ per year.
Global Workplace Solutions is a division of CBRE providing integrated solutions across large multi-discipline property portfolios. We are an organisation that has people at the heart of its culture and our aim for this account is to deliver an exceptional service to BT. Our BT Workplace team provide a full range of building maintenance services to their 7,000 buildings in the UK, from commercial offices and telephone exchanges to call centres and retail shops. We encourage new ways of working, driving innovation, whilst always living to our RISE values: Respect, Integrity, Service, Excellence.
The PPM & CMMS Administrator provides administrative support to the maintenance and asset teams by processing planned maintenance and asset related changes within the CAFM system. The role focuses on accuracy, consistency, and backlog reduction, ensuring maintenance data remains reliable and up to date. This is a system and data administration role and does not involve technical, statutory, or compliance decision-making.
Key Responsibilities- Planned Maintenance Administration
- Process approved changes to planned preventative maintenance (PPM) records
- Update PPM schedules, dates, and asset links as instructed
- Apply corrections to maintenance records where errors are identified
- Support bulk updates and backlog reduction activities
- Ensure maintenance records are complete and accurate
- CAFM Data Entry & Data Quality
- Carry out routine data entry and updates within the CAFM system
- Ensure mandatory fields and references are completed correctly
- Maintain consistency in naming conventions and data structures
- Identify data errors or inconsistencies and flag them for review
- Follow documented processes and instructions precisely
- Asset‑Related Maintenance Support
- Support maintenance readiness for new or updated assets
- Assist with asset‑linked maintenance updates as instructed
- Support maintenance aspects of project handovers where required
- Workload & Backlog Support
- Assist with clearing CAFM and PPM backlogs
- Track completion of assigned tasks
- Maintain simple records of completed work
- Prioritise tasks as directed by the Data & Performance Manager
- Experience in an administrative role within facilities, maintenance, or property environments
- Hands‑on experience using a CAFM or CMMS system
- Experience handling structured data or system records
- Experience managing high‑volume and detail‑focused administrative tasks
- Excellent attention to detail and accuracy
- Confidence working with systems and data
- Ability to follow processes and written instructions
- Good organisation and time management skills
- Basic understanding of planned maintenance concepts
- Experience working with PPM and asset data, or maintenance systems
- Awareness of maintenance standards such as SFG20
- Experience supporting backlog remediation or data quality initiatives
- Methodical and process‑driven
- Reliable and consistent in system use
- Comfortable with repetitive, accuracy‑focused work
- Supportive, team‑oriented approach
- Competitive salary and comprehensive benefits programme
- Access to LinkedIn Learning and other training resources
At CBRE, we value diversity and believe that everyone is extraordinary in their own way. We are an inclusive employer.
CMMS Administrator. Job in Doncaster LilyLifestyle Jobs employer: United Cerebral Palsy of Georgia
At CBRE, we pride ourselves on being an exceptional employer, particularly for the CMMS Administrator role in Doncaster. Our commitment to a people-centric culture fosters innovation and collaboration, while our comprehensive benefits programme and access to training resources like LinkedIn Learning ensure that employees have ample opportunities for growth and development. Join us in delivering outstanding service to BT and be part of a team that embodies our RISE values: Respect, Integrity, Service, and Excellence.
Contact Details:
United Cerebral Palsy of Georgia Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land CMMS Administrator. Job in Doncaster LilyLifestyle Jobs
✨Tip Number 1
Network like a pro! Reach out to people in the industry, especially those who work at CBRE or in similar roles. A friendly chat can open doors and give you insider info on the company culture and what they really value.
✨Tip Number 2
Prepare for the interview by knowing your stuff! Research CBRE’s values and how they apply to the CMMS Administrator role. Be ready to share examples of how you've demonstrated attention to detail and accuracy in your previous roles.
✨Tip Number 3
Show off your skills with a portfolio! If you’ve worked with CAFM or CMMS systems before, gather some examples of your work. This could be data reports or maintenance schedules that highlight your experience and attention to detail.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining the team at CBRE and contributing to their mission of delivering exceptional service.
We think you need these skills to ace CMMS Administrator. Job in Doncaster LilyLifestyle Jobs
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the CMMS Administrator role. Highlight your experience with CAFM or CMMS systems and any relevant administrative roles you've had. We want to see how your skills match what we're looking for!
Show Off Your Attention to Detail:Since this role is all about accuracy and consistency, don’t shy away from showcasing your attention to detail. Use examples from your past work where you’ve successfully managed data or maintained records without errors. We love a meticulous approach!
Follow the Instructions:When applying, make sure to follow the application instructions precisely. If we ask for specific information or formats, stick to them! It shows us that you can follow processes, which is key for this role.
Apply Through Our Website:We encourage you to apply through our website for the best chance of getting noticed. It’s super easy and ensures your application goes directly to us. Plus, you’ll get to see more about our culture and values while you’re at it!
How to prepare for a job interview at United Cerebral Palsy of Georgia
✨Know Your CAFM Systems
Make sure you brush up on your knowledge of CAFM or CMMS systems before the interview. Be ready to discuss your hands-on experience and how you've used these systems in previous roles. This will show that you're not just familiar with the terminology but can also apply it practically.
✨Attention to Detail is Key
Since this role requires a high level of accuracy, prepare examples that demonstrate your attention to detail. Think of times when you caught errors in data or improved processes. Highlighting these experiences will show that you understand the importance of precision in administrative tasks.
✨Understand Planned Maintenance Concepts
Familiarise yourself with planned maintenance concepts and any relevant standards like SFG20. Being able to discuss these topics will not only impress your interviewers but also show that you’re proactive about understanding the industry standards that impact the role.
✨Show Your Organisational Skills
Be prepared to talk about how you manage your workload and prioritise tasks. Share specific strategies you use to stay organised, especially when dealing with backlogs or high-volume tasks. This will demonstrate that you can handle the demands of the role effectively.
