At a Glance
- Tasks: Support management by organising and managing project documentation with precision.
- Company: Join a dynamic team at LilyLifestyle in London, where your contributions matter.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive work environment.
- Other info: Opportunity to grow and take on exciting projects in a vibrant office.
- Why this job: Perfect for detail-oriented individuals who thrive in a collaborative setting.
- Qualifications: Proficiency in MS Office and document management systems is essential.
The predicted salary is between 30000 - 40000 £ per year.
Purpose To provide administrative support to Management and/or any function that requires it. To organise project and company documentation within the document control team. To assist with implementing office procedures and frequently take responsibility for specific projects and tasks.
Profile Our administrative staff take pride in their work, which is always accurate and clear. They respect their colleagues and work well both in a team and on their own. They communicate well ensuring that all duties are completed accurately and delivered with high quality and in a timely manner.
Responsibilities / Deliverables
- Take a lead role in the day-to-day administration of office functions
- Scanning, renaming & filing of various documents; Induction Forms; Fit to Work Forms; Project Folders; Orders; Health & Safety Records; Other
- Manage Drawing updates; downloading, filing, updating drawing registers
- Organizing hard copies for site and revising office folders
- Document control; downloading and uploading files on EDMS systems such as Asite, Aconex, and Viewpoint
- Printing and preparing RAMS folders
- Online Site Pre inductions
- Brickwork H&S monthly hours
- Support with Tender enquiries
- Preparing O&M manuals
- Log updates; Master Design, O&M, Orders, Telephone list, Job lists
- Organising, maintaining, and keeping the archive room clean
- Collating and submitting Annual Brickwork Award submissions
- Creating project case studies
Skills
- Proficient in various Electronic Document Management Systems
- Computer literate - MS Office applications (Word, Excel, PowerPoint)
- Attention to detail - accurate reporting
- Organisation - be able to meet deadlines and be flexible to work within a team
- Excellent communication skills - clear, polite and helpful manner
Health & Safety Any health and/or safety concerns must be reported to a senior member of staff.
Document Management Specialist. Job in London LilyLifestyle Jobs employer: United Cerebral Palsy of Georgia
At LilyLifestyle, we pride ourselves on fostering a collaborative and supportive work environment in the heart of London. As a Document Management Specialist, you will benefit from our commitment to employee growth through continuous training and development opportunities, while enjoying a culture that values accuracy, respect, and teamwork. Our modern office facilities and focus on health and safety ensure that you can thrive both personally and professionally in your role.
Contact Details:
United Cerebral Palsy of Georgia Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Document Management Specialist. Job in London LilyLifestyle Jobs
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how your skills as a Document Management Specialist can contribute. This will help you stand out and show you're genuinely interested.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. Focus on showcasing your attention to detail and organisational skills, which are key for this role.
✨Tip Number 4
Apply through our website for the best chance of landing that job! We love seeing applications directly from candidates who are eager to join us and make a difference in document management.
We think you need these skills to ace Document Management Specialist. Job in London LilyLifestyle Jobs
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Document Management Specialist role. Highlight your experience with document control and any relevant software you've used, like EDMS systems. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your previous experiences make you a great fit. Keep it clear and concise, just like we value in our work.
Show Off Your Attention to Detail:Since accuracy is key in this role, make sure your application is free from typos and errors. We appreciate candidates who take pride in their work, so double-check everything before hitting send!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at United Cerebral Palsy of Georgia
✨Know Your Documents
Familiarise yourself with the types of documents you'll be managing, like induction forms and project folders. Being able to discuss your experience with document control systems like Asite or Aconex will show that you’re ready to hit the ground running.
✨Showcase Your Organisation Skills
Prepare examples of how you've successfully organised documentation in previous roles. Highlight your attention to detail and ability to meet deadlines, as these are crucial for the Document Management Specialist role.
✨Communicate Clearly
Practice articulating your thoughts clearly and politely. Since communication is key in this role, being able to demonstrate your ability to convey information effectively will set you apart from other candidates.
✨Be Ready for Teamwork Questions
Expect questions about working in a team and how you handle responsibilities. Prepare to share specific instances where you collaborated with others to achieve a common goal, showcasing your flexibility and team spirit.
