At a Glance
- Tasks: Support management by organising and controlling project documentation with precision.
- Company: Join a vibrant team at LilyLifestyle in London, where your work matters.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive work environment.
- Other info: Flexible working hours and opportunities for personal growth in a collaborative setting.
- Why this job: Be part of a dynamic team and contribute to exciting projects while honing your administrative skills.
- Qualifications: Proficiency in MS Office and document management systems; strong attention to detail required.
The predicted salary is between 30000 - 40000 £ per year.
Purpose To provide administrative support to Management and/or any function that requires it. To organise project and company documentation within the document control team. To assist with implementing office procedures and frequently take responsibility for specific projects and tasks.
Profile Our administrative staff take pride in their work, which is always accurate and clear. They respect their colleagues and work well both in a team and on their own. They communicate well ensuring that all duties are completed accurately and delivered with high quality and in a timely manner.
Responsibilities / Deliverables
- Take a lead role in the day-to-day administration of office functions
- Scanning, renaming & filing of various documents; Induction Forms; Fit to Work Forms; Project Folders; Orders; Health & Safety Records; Other
- Manage Drawing updates; downloading, filing, updating drawing registers
- Organizing hard copies for site and revising office folders
- Document control; downloading and uploading files on EDMS systems such as Asite, Aconex, and Viewpoint
- Printing and preparing RAMS folders
- Online Site Pre inductions
- Brickwork H&S monthly hours
- Support with Tender enquiries
- Preparing O&M manuals
- Log updates; Master Design, O&M, Orders, Telephone list, Job lists
- Organising, maintaining, and keeping the archive room clean
- Collating and submitting Annual Brickwork Award submissions
- Creating project case studies
Skills
- Proficient in various Electronic Document Management Systems
- Computer literate - MS Office applications (Word, Excel, PowerPoint)
- Attention to detail - accurate reporting
- Organisation - be able to meet deadlines and be flexible to work within a team
- Excellent communication skills - clear, polite and helpful manner
Health & Safety Any health and/or safety concerns must be reported to a senior member of staff.
Document Controller. Job in London LilyLifestyle Jobs employer: United Cerebral Palsy of Georgia
At LilyLifestyle, we pride ourselves on fostering a collaborative and supportive work environment in the heart of London. As a Document Controller, you will benefit from our commitment to employee growth through continuous training and development opportunities, while enjoying a culture that values accuracy, respect, and teamwork. Join us to be part of a dynamic team where your contributions are recognised and rewarded, making every day at work meaningful and fulfilling.
Contact Details:
United Cerebral Palsy of Georgia Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller. Job in London LilyLifestyle Jobs
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how your skills as a Document Controller can contribute to their success. This will help you stand out during the conversation.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to get comfortable with common questions. Focus on showcasing your attention to detail and organisational skills, which are key for this role.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, it’s super easy to navigate!
We think you need these skills to ace Document Controller. Job in London LilyLifestyle Jobs
Some tips for your application 🫡
Show Off Your Skills:Make sure to highlight your proficiency in Electronic Document Management Systems and MS Office applications. We want to see how your skills align with the role of Document Controller, so don’t hold back!
Be Clear and Concise:When writing your application, keep it clear and to the point. We appreciate accuracy and clarity, just like you’ll need in the role. Avoid jargon and make sure your communication is straightforward.
Tailor Your Application:Take a moment to tailor your application to the job description. Mention specific responsibilities and skills that match what we’re looking for. This shows us you’ve done your homework and are genuinely interested.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at United Cerebral Palsy of Georgia
✨Know Your Documents
Familiarise yourself with the types of documents you'll be handling, like induction forms and project folders. Being able to discuss your experience with document control systems like Asite or Aconex will show that you’re ready to hit the ground running.
✨Show Off Your Organisation Skills
Prepare examples of how you've successfully managed documentation in the past. Whether it’s filing systems or keeping track of updates, demonstrating your organisational prowess will impress the interviewers.
✨Communicate Clearly
Practice articulating your thoughts clearly and concisely. Since communication is key in this role, being able to convey your ideas effectively will highlight your suitability for the position.
✨Be Ready for Teamwork Questions
Expect questions about working in a team. Prepare to share experiences where you collaborated with others to achieve a common goal, as this role requires both independent and team-oriented work.
