At a Glance
- Tasks: Support Directors with diary management, travel arrangements, and meeting preparations.
- Company: Join a dynamic team at LilyLifestyle in London.
- Benefits: Earn £175 per day with hybrid working for 4 weeks.
- Other info: Perfect opportunity for those seeking short-term, impactful work.
- Why this job: Gain valuable experience while working closely with top executives.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office required.
The predicted salary is between 12600 - 16800 £ per year.
Personal Assistant (Director Level) - Short Term Contract
The location of the role is Paddington, London (hybrid working). The duration of the contract is 4 weeks. The pay rate on offer is 175 per day (via PAYE).
Key accountabilities of the role:
- Provide support to the Directors/Heads of, in your appointed business areas.
- Complex diary management, for both internal and external events, meetings and appointments, ensuring suitable facilities are available and briefing documents are distributed appropriately.
- Provide administrative support including complex UK and overseas travel arrangements, POs and expense claims.
- Identify and implement opportunities to create simpler, faster and more effective processes.
- Act as a first point of contact for your appointed Director/Head of, to internal and external personnel, representing them and managing issues as appropriate.
- Maintain a clear understanding of your Director or Heads of deadlines, priorities and goals and keep up to date with Business priorities and adapt to any changes.
- Provide support for key meetings, including drafting agendas, collating pre-reads, distributing papers and following up on actions to ensure they are completed within agreed timeframes.
- When required, directly follow up emails and Teams messages, when appropriate on behalf of your Director/Head of.
- Support with the preparation of presentations/reports for internal and external meetings and events.
Key skills and experience:
- Maintain a high level of confidentiality at all times and be an M&S brand ambassador by role modelling our behaviours.
- Work collaboratively within the PA community to maximise efficiency and effectiveness.
- Build good working relationships with key internal colleagues and stakeholders.
- IT Skills: Highly skilled in using software such as Microsoft Office (Word, Excel, PowerPoint, Teams), MyHR, internal finance systems or other office productivity tools.
- Keep up to date with Business technology to support effective working e.g. Co Pilot, Clarity (expenses).
- Email and Calendar Management: Effective management of emails and calendars, organising schedules, setting up appointments, responding to emails and ensuring that important dates and deadlines are not missed with minimal errors.
- Exceptional planning and organisational skills and ability to coordinate events.
- Strong written and verbal communication skills.
- Ability to act at pace and work efficiently to ensure met and high levels of accuracy are achieved.
- Ability to handle competing priorities, time-sensitive projects and potential conflicts; making decisions and demonstrating sound judgement while maintaining excellent attention to detail, professionalism and confidentiality.
Director Level Personal Assistant - Short Term Contract. Job in London LilyLifestyle Jobs employer: United Cerebral Palsy of Georgia
LilyLifestyle is an exceptional employer, offering a dynamic work environment in the heart of Paddington, London. With a focus on employee growth and collaboration, we provide opportunities for professional development while maintaining a supportive culture that values confidentiality and efficiency. Our hybrid working model allows for flexibility, making it an ideal place for those seeking meaningful and rewarding employment.
Contact Details:
United Cerebral Palsy of Georgia Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Director Level Personal Assistant - Short Term Contract. Job in London LilyLifestyle Jobs
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through industry events. We all know that sometimes it’s not just what you know, but who you know that can help you land that dream job.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. We suggest practising common interview questions and even role-playing with a friend. The more prepared you are, the more confident you'll feel!
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. We recommend mentioning something specific from the interview to make it personal.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Let’s get you that job!
We think you need these skills to ace Director Level Personal Assistant - Short Term Contract. Job in London LilyLifestyle Jobs
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Director Level Personal Assistant role. Highlight your experience in complex diary management and administrative support, as these are key for this position. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this short-term contract. Mention your ability to handle competing priorities and your strong communication skills, as these will be crucial in this role.
Showcase Your IT Skills:Since the role requires proficiency in Microsoft Office and other productivity tools, make sure to highlight your IT skills in your application. We love seeing examples of how you've used these tools to improve efficiency in past roles!
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it makes the process smoother for everyone involved!
How to prepare for a job interview at United Cerebral Palsy of Georgia
✨Master the Diary Management Game
Since this role involves complex diary management, be prepared to discuss your strategies for keeping schedules organised. Bring examples of how you've successfully managed competing priorities in the past, and maybe even a few tips on tools or methods you use to stay on top of appointments.
✨Show Off Your Tech Skills
This position requires proficiency in Microsoft Office and other productivity tools. Brush up on your skills and be ready to demonstrate your expertise during the interview. You might even want to prepare a quick presentation or document to showcase your abilities.
✨Be the Communication Pro
Strong written and verbal communication skills are key for this role. Practice articulating your thoughts clearly and concisely. Consider preparing a brief summary of a past project where effective communication made a difference, as this will highlight your capability to represent your Director well.
✨Understand the Business Priorities
Familiarise yourself with the company’s current goals and challenges. During the interview, show that you understand their business landscape and can adapt to changes quickly. This will demonstrate your proactive approach and readiness to support the Directors effectively.
