At a Glance
- Tasks: Coordinate facilities and office operations while creating a welcoming environment for all.
- Company: Join a leading organisation with a focus on teamwork and inclusivity.
- Benefits: Enjoy 20 days annual leave, hybrid working, and private healthcare after probation.
- Other info: Diverse and inclusive workplace with opportunities for personal growth.
- Why this job: Perfect for proactive individuals who thrive in a dynamic, fast-paced environment.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office are key.
The predicted salary is between 28000 - 30000 £ per year.
A leading organisation is seeking a highly organised and proactive Facilities Coordinator to support their small Project and Facilities team. This is a varied and hands-on role that blends hospitality, facilities coordination, and administrative support. The ideal candidate will be dependable, detail-oriented, and capable of managing multiple priorities in a fast-paced environment. This position is perfect for someone who enjoys responsibility, takes initiative, and delivers consistently high standards across all areas of workplace coordination.
The Facilities Coordinator will serve as the primary point of contact for visitors, contractors, and facility-related enquiries, playing a key role in maintaining a professional, efficient, and welcoming working environment. The role covers a broad range of responsibilities across site operations, hospitality, travel coordination, fleet oversight, and health & safety support.
Key Responsibilities- Managing front-of-house/reception duties, creating a welcoming environment for all visitors
- Coordinating catering and refreshments for meetings, customer visits, and internal events
- Organising staff entertainment and internal social events
- Booking travel, accommodation, and occasional hire vehicles
- Maintaining stock levels of site and office supplies
- Liaising with cleaning contractors and grounds maintenance teams
- Supporting general building upkeep and arranging reactive maintenance as required
- Managing security access systems, passes, and alarm protocols
- Overseeing general fleet tasks including vehicle upkeep, inspections, and driver checks
- Supporting compliance with handling equipment inspections (e.g. LOLA)
- Strong organisational skills and attention to detail
- Excellent communication and interpersonal abilities
- Ability to multitask and manage time effectively
- Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Teams)
- Previous experience in facilities coordination or administration is advantageous but not essential
- 20 days annual leave (rising to 23 with length of service) plus bank holidays
- Additional day off for birthday
- Hybrid working
- Company pension scheme
- Access to private healthcare and profit share scheme upon successful completion of probation
We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender.
PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
Facilities and Office Coordinator. Job in Crawley LilyLifestyle Jobs employer: United Cerebral Palsy of Georgia
As a leading organisation in Crawley, we pride ourselves on fostering a dynamic and inclusive work culture that values initiative and high standards. Our Facilities and Office Coordinator role offers not only competitive benefits such as hybrid working, private healthcare, and a generous leave policy but also ample opportunities for personal and professional growth within a supportive team environment. Join us to be part of a workplace where your contributions are recognised and celebrated, making every day rewarding.
Contact Details:
United Cerebral Palsy of Georgia Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Facilities and Office Coordinator. Job in Crawley LilyLifestyle Jobs
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at local events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how you can contribute to creating that welcoming environment they’re after. Show them you’re not just another candidate!
✨Tip Number 3
Practice your communication skills! Whether it’s answering common interview questions or discussing your experience, being articulate and confident will help you stand out. Remember, they want someone who can manage multiple priorities effectively.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Facilities and Office Coordinator. Job in Crawley LilyLifestyle Jobs
Some tips for your application 🫡
Show Your Organisational Skills:In your application, highlight your strong organisational skills and attention to detail. We want to see how you manage multiple priorities, so share examples of how you've juggled tasks in a fast-paced environment.
Communicate Clearly:Excellent communication is key for this role. Make sure your written application is clear and concise. Use straightforward language and structure your thoughts logically to demonstrate your interpersonal abilities.
Tailor Your Experience:Even if you don't have direct experience in facilities coordination, relate your previous roles to the responsibilities listed. We love seeing how your background can bring value to our team, so don’t hold back!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at United Cerebral Palsy of Georgia
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and required skills, especially around facilities coordination and hospitality. This will help you tailor your answers to show how your experience aligns perfectly with what they’re looking for.
✨Showcase Your Organisational Skills
As a Facilities Coordinator, being organised is crucial. Prepare examples from your past experiences where you successfully managed multiple tasks or projects simultaneously. Highlight your attention to detail and how you maintain high standards in a fast-paced environment.
✨Practice Your Communication Skills
Since this role involves liaising with various stakeholders, practice clear and confident communication. You might want to role-play common interview questions with a friend, focusing on how you would handle visitor enquiries or coordinate events. This will help you feel more at ease during the actual interview.
✨Prepare Questions to Ask
Interviews are a two-way street! Prepare thoughtful questions about the company culture, team dynamics, and specific challenges the Facilities Coordinator might face. This shows your genuine interest in the role and helps you assess if it’s the right fit for you.
