At a Glance
- Tasks: Assist in managing contracts, invoicing, and ensuring revenue maximisation.
- Company: Join a dynamic team at LilyLifestyle in Chelmsley Wood.
- Benefits: Earn £13.22 per hour, paid weekly, with ongoing contract stability.
- Other info: Flexible work environment with opportunities for personal growth.
- Why this job: Gain valuable experience in commercial operations and enhance your skills.
- Qualifications: Proficient in Microsoft Office, especially Excel, with strong attention to detail.
The predicted salary is between 27600 - 28800 £ per year.
Location: Birmingham (B37)
Hours: Monday to Friday 8am-5pm
Pay: £13.22ph paid weekly PAYE
Duration: Ongoing Contract
Job Purpose
To assist the Team Leader & Commercial Management, the Commercial Assistant will have a keen eye for prioritisation and ensuring contractual commitments are met with maximising revenue and profit margin on the contract. Provide a technical review of all works accurately, correctly inputting chargeable works through the client for payment, along with dealing with work order queries. The Commercial Assistant will also be responsible for Invoice management, reviewing and processing incoming subcontractor invoices for validation and payment authorisation.
Responsibilities
- Provide a technical daily review of all works logged, identifying, valuating and recovering costs for chargeable reactive, additional works, PPMs and Remedials for the contract.
- Maximise and recover costs associated with chargeable out of scope works and task orders in a timely manner as per contractual timeframe, by billing the Client via CAFM system and Application for Payment process.
- Provide accuracy and ensure a full detailed summary is presented to the Client when applying for Application for Payment, to reduce the risk of potential queries.
- Analyse and review value for money being submitted for review.
- Work closely with the Contract teams to ensure reactive, remedial, and new works are charged for in accordance with the contract.
- Escalate, chase and resolve queries effectively within the specified time limit as per the process.
- Full understanding of Contractual information to maximise billing, create analysis reports, and support operational and administration teams.
- Assist Team Leader and Commercial Management in preparation of internal and external reporting.
- Monitor and understand Work in Progress (WIP), keeping WIP for the contract at a minimum.
- Invoice management, review, validate and process incoming invoices and payment documentation from subcontractors for authorisation.
- Act as a point of contact for subcontractor enquiries and address any discrepancies.
- Reconcile supplier statements to ensure all transactions are accounted for correctly.
- Follow up on outstanding invoice approvals from other departments and resolve issues that cause delays.
- Ad-hoc duties as requested by Team Leader and Commercial Management.
Knowledge Skills & Experience
- Flexible approach to work with competent skills in Microsoft Office applications, including extensive use of Excel.
- Ability to prioritise own workload at pace, working with multiple deadlines and duties accurately and timely.
- Data entry experience, capable of working with a high volume of transactions.
- Expected to work on your own initiative, whilst also working well as an integral team member.
- Capable of working under pressure with minimum supervision.
- Highly motivated, with a strong work ethic and ability to motivate others and rise to challenges.
- Confident in making decisions and following up their decisions with actions to achieve objectives.
- Strong attention to detail when critically examining numerical, financial and written data.
Commercial Operations Assistant. Job in Chelmsley Wood LilyLifestyle Jobs employer: United Cerebral Palsy of Georgia
At LilyLifestyle, we pride ourselves on being an excellent employer, offering a supportive work culture that fosters collaboration and growth. As a Commercial Operations Assistant in Chelmsley Wood, you'll benefit from competitive pay, ongoing training opportunities, and a dynamic team environment that values your contributions and encourages professional development.
Contact Details:
United Cerebral Palsy of Georgia Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Commercial Operations Assistant. Job in Chelmsley Wood LilyLifestyle Jobs
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend local events, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and the role. Understand their values and how you can contribute to their goals. Practise common interview questions and think of examples that showcase your skills, especially around invoicing and contract management.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the position. It also keeps you fresh in the interviewer's mind, which is always a plus.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities that might be perfect for you. Plus, it’s a great way to ensure your application gets seen by the right people.
We think you need these skills to ace Commercial Operations Assistant. Job in Chelmsley Wood LilyLifestyle Jobs
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Commercial Operations Assistant role. Highlight relevant experience, especially in invoice management and data entry, to show us you’re the perfect fit for the job.
Craft a Compelling Cover Letter:Your cover letter should tell us why you want to work with us at StudySmarter. Share your passion for commercial operations and how your skills align with our needs. Keep it concise but impactful!
Showcase Your Skills:Don’t forget to mention your Microsoft Office skills, particularly Excel! We love candidates who can handle data like a pro, so give us examples of how you've used these skills in past roles.
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s quick and easy, and it helps us keep track of your application better!
How to prepare for a job interview at United Cerebral Palsy of Georgia
✨Know Your Numbers
As a Commercial Operations Assistant, you'll be dealing with financial data and invoicing. Brush up on your numerical skills and be ready to discuss how you've handled similar tasks in the past. Bring examples of how you’ve maximised revenue or resolved discrepancies.
✨Master Microsoft Excel
Since the role requires competent skills in Microsoft Office, especially Excel, make sure you’re comfortable with functions, formulas, and data analysis. Consider preparing a quick demo or example of how you’ve used Excel to manage data effectively in previous roles.
✨Prioritisation is Key
The job involves juggling multiple deadlines and tasks. Be prepared to discuss how you prioritise your workload. Think of specific instances where you successfully managed competing priorities and how you ensured timely completion of tasks.
✨Be Ready for Problem-Solving
You’ll need to address work order queries and resolve discrepancies. Prepare to share examples of challenges you’ve faced in previous roles and how you approached problem-solving. Highlight your ability to work under pressure and make confident decisions.
