At a Glance
- Tasks: Support procurement operations by raising purchase orders and maintaining records.
- Company: Join a dynamic team at LilyLifestyle in Clevedon.
- Benefits: Enjoy a collaborative culture with opportunities for personal development.
- Other info: Flexible work environment with a focus on teamwork and customer service.
- Why this job: Make an impact in procurement while developing valuable skills.
- Qualifications: Previous admin experience, ideally in procurement or manufacturing.
The predicted salary is between 25000 - 30000 £ per year.
The Procurement Administration Assistant will report to the Lead Buyer and Procurement Manager and will work closely with all departments across the business, as well as external suppliers and service providers.
Role Overview
The Procurement Administration Assistant plays a key role in supporting the smooth and efficient operation of the procurement function. Working collaboratively with internal departments and suppliers, the role is responsible for raising purchase orders, maintaining procurement records, supporting supplier administration, and ensuring purchasing processes are completed accurately and on time. The successful candidate will help ensure continuity of supply by supporting the purchase of goods, materials, and services while considering quality, cost, and delivery requirements.
Employee Ownership Expectations
As a partner, you will share in both the responsibilities and rewards of ownership. Employees are expected to:
- Take responsibility for delivering exceptional customer experiences and contributing to business profitability
- Work collaboratively as part of a team, embracing the Core Values
- Take opportunities for personal development and continuous improvement
- Support a positive work‑life balance and provide support to colleagues where needed
- Promote and actively support Employee Ownership and culture
Key Responsibilities
Procurement Administration
- Raise purchase orders for low-value, repeat, and routine purchases
- Process office supply orders and other day‑to‑day purchasing requirements
- Maintain accurate procurement records, documentation, and filing systems
- Support contract administration and document management activities
- Assist with resolving invoice queries and liaising with suppliers where required
- Ensure procurement systems, databases, and records are kept accurate and up to date
Supplier Administration
- Coordinate supplier onboarding and setup administration
- Manage supplier compliance documentation, records, and forms
- Maintain accurate supplier information and update records as necessary
- Liaise with suppliers regarding administrative queries and documentation requests
Data Entry & Administrative Support
- Carry out accurate data entry across procurement systems and spreadsheets
- Maintain purchasing records and supplier information
- Organise and update procurement files and documentation
- Provide general administrative support to the Procurement team
Team Support
- Provide day‑to‑day administrative support to the Procurement Manager and Buyers
- Support continuous improvement initiatives to streamline procurement processes
- Help maintain strong communication and collaboration with internal stakeholders
Key Performance Indicators (KPIs)
- Purchase Order accuracy
- Timely processing of purchase orders
- Accuracy and maintenance of procurement records
- Supplier documentation compliance
- Responsiveness to internal and supplier queries
Qualifications & Knowledge
- Previous administration experience, ideally within a procurement or manufacturing environment
- Understanding of purchasing processes within a manufacturing business
- Awareness and understanding of GDPR requirements
- Knowledge of procurement systems and procedures is advantageous
Skills & Experience
- Experience using MRP/ERP systems
- Strong organisational and time management skills
- Excellent attention to detail and accuracy
- Strong communication and interpersonal skills
- Proficient in Microsoft Office, particularly Excel
- Ability to manage multiple tasks and prioritise workload effectively
- Ability to work independently and as part of a team
Personal Attributes & Behaviours
- Customer‑focused with a proactive approach
- Demonstrates Core Values and acts as a positive role model
- Collaborative problem solver with a team‑oriented mindset
- Uses initiative and works proactively
- Organised, flexible, and adaptable
- Committed to Continuous Professional Development (CPD)
- Strong verbal and written communication skills
- High level of accuracy and attention to detail
- Professional, reliable, and approachable attitude
Procurement Administration Support. Job in Clevedon LilyLifestyle Jobs employer: United Cerebral Palsy of Georgia
At LilyLifestyle, we pride ourselves on being an excellent employer, fostering a collaborative and supportive work culture in Clevedon. Our Employee Ownership model empowers every team member to take responsibility for their contributions, ensuring a rewarding environment where personal development and work-life balance are prioritised. With opportunities for continuous improvement and a commitment to exceptional customer service, joining our Procurement Administration Support team means becoming part of a dynamic organisation that values your input and growth.
Contact Details:
United Cerebral Palsy of Georgia Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Procurement Administration Support. Job in Clevedon LilyLifestyle Jobs
✨Tip Number 1
Network like a pro! Reach out to people in the procurement field, especially those who work at companies you're interested in. A friendly chat can open doors and give you insider info that could help you stand out.
✨Tip Number 2
Prepare for interviews by researching the company and its procurement processes. Show them you know your stuff and are genuinely interested in how they operate. We want to see that spark of enthusiasm!
✨Tip Number 3
Practice your responses to common interview questions, especially those related to teamwork and problem-solving. We love candidates who can demonstrate their collaborative spirit and proactive approach!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining our team and contributing to our Employee Ownership culture.
We think you need these skills to ace Procurement Administration Support. Job in Clevedon LilyLifestyle Jobs
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight any previous administration roles, especially in procurement or manufacturing, to show us you’re a great fit!
Craft a Compelling Cover Letter:Use your cover letter to tell us why you’re interested in the Procurement Administration Assistant role. Share specific examples of how you've demonstrated accountability and collaboration in past roles.
Show Off Your Attention to Detail:Since accuracy is key in this role, make sure your application is free from typos and errors. We want to see that you can maintain high standards right from the start!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates during the process!
How to prepare for a job interview at United Cerebral Palsy of Georgia
✨Know Your Procurement Basics
Before the interview, brush up on your understanding of procurement processes, especially in a manufacturing context. Familiarise yourself with terms like purchase orders, supplier compliance, and MRP/ERP systems. This will show that you’re not just interested in the role but also knowledgeable about the industry.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you successfully managed multiple tasks or maintained accurate records. Be ready to discuss how you prioritised your workload and ensured timely processing of orders.
✨Demonstrate Team Collaboration
The job emphasises teamwork and collaboration. Think of instances where you worked effectively with others, perhaps in resolving supplier queries or streamlining processes. Highlight your ability to communicate clearly and support your colleagues, as this aligns with their core values.
✨Prepare for Customer Service Scenarios
As the role involves delivering exceptional customer experiences, be prepared to discuss how you’ve handled customer service challenges in the past. Share specific examples that demonstrate your proactive approach and commitment to quality service, which is crucial for this position.
