At a Glance
- Tasks: Manage purchasing and payment processes while ensuring compliance in a dynamic R&D environment.
- Company: Join a leading company in the life sciences sector with a focus on innovation.
- Benefits: Competitive hourly pay, flexible hybrid working, and valuable experience in a corporate setting.
- Other info: Opportunity for professional growth and to work with diverse project teams.
- Why this job: Be part of a team that drives operational excellence and supports groundbreaking research.
- Qualifications: High school diploma and 3 years of relevant corporate experience required.
The predicted salary is between 20 - 25 £ per hour.
The location of the role is Chalfont St Giles (hybrid working). The duration of the contract is 12 months. The pay rate on offer is £20 - £25 per hour (via PAYE - 7.5 hours per day, 3 days per week).
Role Summary
The PDx R&D Operations Specialist is accountable for compliance approval, purchasing and payment management of all invoices for PDx R&D.
Key accountabilities of the role:
- Accountable for local application of No PO No Pay policy ensuring that all orders are raised in Agora Purchasing System prior to work being committed, and before payment is made.
- Key user of AST compliance system & R&D point of contact for compliance team.
- Ensure all relevant R&D contracts have pre‑approval within these systems prior to any work being committed to, and that invoices are approved appropriately prior to being paid.
- Document Compliance Systems and Processes as applicable to R&D processes.
- Work with compliance team to resolve any issues arising.
- Provide cover for PDX Operations Specialists in different locations.
- Provide reports on PO status identifying potential invoicing or payment issues as required.
- Work with Finance and Project teams to resolve issues of late or non‑payment.
- Work with finance and sourcing to ensure vendor POs and Invoices have the correct payment terms.
- As required raise sundry invoices to 3rd party vendors or internal recharges to other company sites to cross charge internal labour costs and direct project expenditure.
- As required, provide support on other R&D Operations activities.
Quality Specific Goals
- Aware of and comply with the company Quality Manual, Quality Management System such as GMP and GLP and applicable laws and regulations as they apply to this job type/position.
- Complete all planned Quality & Compliance training within the defined deadlines.
- Identify and report any quality or compliance concerns and take immediate corrective action as required.
Key skills, experience & qualifications:
- High school diploma, GED or local equivalent and 3 years of experience working in a corporate environment.
- Strong operational background from similar processes.
- Strong written and oral English communication skills.
- A self‑starter able to work on own initiative and well in a team environment.
- The ability to understand local business issues, articulate the issue to colleagues and to provide potential solutions to these issues.
- The ability to review data and to identify potential issues.
- Excellent administrative and interpersonal skills, with ability and confidence to work effectively across multiple project teams.
- Knowledge of Excel and Powerpoint.
Operations Specialist - Purchasing & Payment (Part-Time). Job in Chalfont St. Giles LilyLifesty[...] in Chalfont St Giles employer: United Cerebral Palsy of Georgia
LilyLifesty is an exceptional employer, offering a supportive and collaborative work culture that values employee growth and development. With the flexibility of hybrid working in Chalfont St. Giles, employees enjoy a balanced work-life dynamic while being part of a team that prioritises compliance and operational excellence. The company provides competitive pay rates and opportunities to engage in meaningful projects within the R&D sector, making it an attractive choice for those seeking rewarding employment.
Contact Details:
United Cerebral Palsy of Georgia Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Operations Specialist - Purchasing & Payment (Part-Time). Job in Chalfont St. Giles LilyLifesty[...] in Chalfont St Giles
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at local events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how you can contribute to their goals. This will help you stand out as a candidate who truly cares about the position.
✨Tip Number 3
Practice your interview skills with a friend or in front of a mirror. Focus on articulating your experiences clearly and confidently. The more you practice, the more comfortable you'll feel when it’s time to shine!
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities that might be perfect for you. Plus, applying directly can sometimes give you an edge over other candidates.
We think you need these skills to ace Operations Specialist - Purchasing & Payment (Part-Time). Job in Chalfont St. Giles LilyLifesty[...] in Chalfont St Giles
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Operations Specialist role. Highlight your experience in purchasing and payment management, and don’t forget to showcase your strong operational background. We want to see how your skills match what we’re looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this part-time position. Mention your familiarity with compliance systems and your ability to work independently as well as in a team. Let us know why you’re excited about joining our team!
Show Off Your Communication Skills:Since strong written and oral communication skills are key for this role, make sure your application reflects that. Keep your language clear and professional, and double-check for any typos or errors. We appreciate attention to detail!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s super easy and ensures your application gets to the right place. Plus, you’ll be one step closer to joining our awesome team at StudySmarter!
How to prepare for a job interview at United Cerebral Palsy of Georgia
✨Know Your Stuff
Make sure you understand the key responsibilities of the Operations Specialist role. Familiarise yourself with the No PO No Pay policy and the Agora Purchasing System. Being able to discuss these topics confidently will show that you're serious about the position.
✨Showcase Your Experience
Prepare examples from your past work that highlight your operational background and problem-solving skills. Think of specific instances where you've dealt with compliance issues or managed invoices, as this will demonstrate your relevant experience.
✨Brush Up on Your Communication Skills
Since strong written and oral communication is crucial for this role, practice articulating your thoughts clearly. You might even want to prepare a few questions to ask during the interview, showing your interest in the company and the role.
✨Be Ready to Discuss Teamwork
This position requires collaboration across multiple project teams. Be prepared to talk about how you've successfully worked in a team environment before, and how you can contribute positively to their team dynamics.
