At a Glance
- Tasks: Manage project documentation and ensure compliance across large-scale infrastructure projects.
- Company: Join a dynamic PMO Team in a supportive and innovative environment.
- Benefits: Competitive pay, hybrid working, and opportunities for travel.
- Other info: Flexible work environment with excellent career growth opportunities.
- Why this job: Develop your skills while making a real impact on important projects.
- Qualifications: Experience with Electronic Document Management Systems and strong communication skills.
Contract: 6 months
Pay Rate: 350 - 400 (Umbrella)
Location: Bristol, Cardiff, Swansea (Hybrid - 3 days in the office)
Are you ready to take your career to the next level? Join our dynamic PMO Team as a Document Controller! In this exciting role, you will play a crucial part in managing project documentation across large-scale infrastructure projects. Your meticulous attention to detail and strong communication skills will ensure that Document Management processes are followed to the letter. This is a fantastic opportunity for you to develop your existing skills while working with a diverse range of stakeholders both internally and externally.
Key Responsibilities
- Maintain accurate records of all documents, ensuring adherence to data security and Document Control Procedures.
- Act as the single point of contact for all project Document Management matters.
- Deliver essential reports to the Project Delivery Team and Management to demonstrate compliance with QA requirements.
- Document, implement, and maintain secure data information flow processes.
- Provide first-line assurance for information quality when interfacing with Contractors, Vendors, and Subcontractors.
- Support and deliver training on the use of the Electronic Document Management System (EDMS).
- Manage the issue, receipt, and acknowledgment of project documentation.
- File and archive all documents within the secure EDMS system.
- Ensure document control for all confidential documentation.
- Review documents and contracts for compliance.
- Develop and administer SharePoint sites for collaboration.
What We're Looking For
- Proven experience with at least one Electronic Document Management System (Aconex or Opentext).
- Strong Document Management skills in project management environments.
- Competency in MS Office applications and extensive knowledge of SharePoint site administration.
- Excellent verbal and written communication skills.
- Ability to build strong relationships with clients and engage with teams at all levels.
- A self-starter with exceptional organizational skills and an eye for detail.
- Experience in authoring and reviewing processes and work instruction documents.
- Familiarity with large-scale data migration activities.
Why Join Us?
This role is more than just a job; it's an opportunity to thrive in a supportive and innovative environment. Enjoy the flexibility of hybrid working while contributing to projects that matter. Plus, you'll have the chance for occasional travel to operational sites and even international travel!
Document Controller. Job in Cardiff LilyLifestyle Jobs employer: United Cerebral Palsy of Georgia
Join our dynamic PMO Team as a Document Controller in Cardiff, where you will thrive in a supportive and innovative environment that values your skills and contributions. Enjoy the flexibility of hybrid working, opportunities for professional growth, and the chance to engage with diverse stakeholders on impactful projects. With a commitment to inclusivity and respect for all individuals, we ensure that every employee can showcase their unique talents and thrive in their career.
Contact Details:
United Cerebral Palsy of Georgia Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller. Job in Cardiff LilyLifestyle Jobs
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend local events, and join relevant online groups. The more people you know, the better your chances of hearing about job openings before they even hit the market.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Understand their values and how your skills as a Document Controller can contribute. This will help you stand out and show that you're genuinely interested in the role.
✨Tip Number 3
Practice your communication skills! As a Document Controller, you'll need to interact with various stakeholders. Role-play common interview questions with a friend or use online resources to boost your confidence.
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to find and apply for roles that match your skills. Plus, it shows you're serious about joining our team and helps us keep track of your application.
We think you need these skills to ace Document Controller. Job in Cardiff LilyLifestyle Jobs
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Document Controller role. Highlight your experience with Electronic Document Management Systems and any relevant project management skills. We want to see how your background fits perfectly with what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about document management and how your skills can benefit our PMO Team. Keep it engaging and personal – we love getting to know you through your words.
Showcase Your Attention to Detail:As a Document Controller, attention to detail is key. In your application, make sure to demonstrate this trait. Whether it's through your formatting or the way you present your experiences, we want to see that you take pride in your work!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it makes the whole process smoother for everyone involved!
How to prepare for a job interview at United Cerebral Palsy of Georgia
✨Know Your Document Management Systems
Make sure you brush up on your knowledge of Electronic Document Management Systems, especially Aconex or Opentext. Be ready to discuss your experience with these systems and how you've used them in past roles.
✨Showcase Your Attention to Detail
As a Document Controller, attention to detail is key. Prepare examples from your previous work where your meticulous nature helped avoid errors or improved processes. This will demonstrate your fit for the role.
✨Communicate Effectively
Strong communication skills are essential for this position. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few scenarios where you successfully engaged with stakeholders at different levels.
✨Familiarise Yourself with SharePoint
Since you'll be developing and administering SharePoint sites, it’s a good idea to get comfortable with its features. If you can, bring along examples of how you've used SharePoint in the past to enhance collaboration.
