At a Glance
- Tasks: Manage and control project documents while ensuring accuracy and compliance.
- Company: Join a leading firm in Birmingham with a focus on document management.
- Benefits: Competitive pay, flexible working days, and potential for contract extension.
- Other info: Opportunity to grow your career in a supportive team atmosphere.
- Why this job: Be part of impactful projects and enhance your skills in a dynamic environment.
- Qualifications: 2+ years in document control and familiarity with EDMS required.
The predicted salary is between 30000 - 40000 £ per year.
Role: Document Controller (SC cleared)
Location: Birmingham (3 days/week)
Duration: 6 months Inside IR35: PAYE
Job Description: We have document control requirements in our client’s team, and we need to recruit a Document Controller full time (40 hrs) - initially for a period of six months, with the potential to extend. We require candidates to be available for a minimum of three days per week in office/site (happy to travel). Currently, the position is for Birmingham office.
Experience with Electronic Document Management Systems (EDMS) such as Asite, ProjectWise, AssetWise, and Autodesk are essential for a candidate to qualify for this role. Responsible for managing company documents and project deliverables while also ensuring their accuracy, quality and integrity during the project lifecycle stages.
Key tasks & Responsibilities:
- Responsible for controlling the numbering, filing, sorting, and retrieving of electronically stored documentation produced by project teams.
- Ensure identification of documents and compliance with standard templates and formats.
- Perform quality and compliance checks on all documentation before issuing.
- Register and maintain documents in the Electronic Document Management Systems.
- Responsible for maintaining document registers and trackers.
- Ensure external engineering contractors follow the standard, procedures work instructions and specifications.
- Liaise with and distribute project related information with all levels of the project team and external parties.
- Prepare ad-hoc reports on projects when required.
- Manage project files from project start to close out.
- Manage transmittal of information between Company and Contractor and project and other company organisations ensuring appropriate database/log entries for tracking purposes.
- Ability to work accurately and efficiently.
- Undertake Document Control trainings as and when required.
- Administrative duties.
Note: All the above documented tasks and responsibilities are intended as a guide and should not be taken as a definitive list. Our Client reserves the right to vary and add duties as necessary.
Skills & Experience required:
- Min 2 years relevant experience in a similar role in Document control and record management.
- Possess good knowledge in document control and management processes.
- Systematic and able to work under pressure.
- Must be able to communicate confidently in both written and spoken English.
- Good knowledge of MS Office applications (Excel, Word, PowerPoint, Teams, SharePoint).
- Good working knowledge Electronic Document Management System (EDMS) such as ProjectWise, AssetWise, Asite, Business Collaborator, AutoCAD and others.
- Adaptable to change.
- Good attention to detail.
- The ability to multitask.
- Highly organised.
- Able to work independently as well as in a team.
Document Controller (Security Clearance Required). Job in Birmingham LilyLifestyle Jobs employer: United Cerebral Palsy of Georgia
Join a dynamic team in Birmingham as a Document Controller, where your expertise will be valued and your contributions recognised. We offer a supportive work culture that prioritises employee growth through training and development opportunities, alongside the flexibility of a hybrid working model. With a focus on quality and compliance, you will play a crucial role in managing project documentation while enjoying the benefits of working in a vibrant city known for its rich history and diverse community.
Contact Details:
United Cerebral Palsy of Georgia Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller (Security Clearance Required). Job in Birmingham LilyLifestyle Jobs
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, especially those who might know about Document Controller roles. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of Electronic Document Management Systems. Be ready to discuss your experience with tools like ProjectWise and Asite, as they’re key for this role.
✨Tip Number 3
Showcase your organisational skills! Bring examples of how you’ve managed documents and ensured compliance in past roles. This will demonstrate your ability to handle the responsibilities of a Document Controller.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Document Controller (Security Clearance Required). Job in Birmingham LilyLifestyle Jobs
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Document Controller role. Highlight your experience with Electronic Document Management Systems and any relevant projects you've worked on. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your familiarity with document control processes and your ability to work under pressure. Let us know why you’re excited about joining our team!
Show Off Your Attention to Detail:As a Document Controller, attention to detail is key. In your application, make sure to showcase examples where your meticulous nature has made a difference in your previous roles. We love candidates who can demonstrate their accuracy and quality assurance skills!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any important updates. Plus, it’s super easy to do!
How to prepare for a job interview at United Cerebral Palsy of Georgia
✨Know Your EDMS Inside Out
Make sure you brush up on your knowledge of Electronic Document Management Systems like ProjectWise and Asite. Be ready to discuss how you've used these systems in past roles, as this will show your familiarity and expertise.
✨Showcase Your Attention to Detail
Since the role requires managing documents with accuracy, prepare examples that highlight your attention to detail. Think of times when your meticulousness prevented errors or improved processes.
✨Prepare for Compliance Questions
Expect questions about compliance and quality checks. Familiarise yourself with standard templates and formats, and be ready to explain how you ensure documentation meets these standards in your previous roles.
✨Communicate Clearly and Confidently
As communication is key in this role, practice articulating your thoughts clearly. Prepare to discuss how you liaise with project teams and external parties, showcasing your ability to convey information effectively.
