At a Glance
- Tasks: Support colleagues and visitors with a variety of administrative duties in a vibrant office.
- Company: Join a lively team at LilyLifestyle in Birmingham, promoting a welcoming environment.
- Benefits: Enjoy 25 days holiday, health care cover, and a company pension scheme after probation.
- Other info: Full training provided, with opportunities for personal growth and teamwork.
- Why this job: Make a difference by helping others and developing your organisational skills in a dynamic setting.
- Qualifications: Strong communication, IT skills, and a can-do attitude are essential for success.
The predicted salary is between 24000 - 28000 £ per year.
We currently have an exciting opportunity for an Administrative & Office Support to join our Birmingham Office, providing support and assistance to both colleagues and visitors covering a wide range of duties. We are looking for a determined and flexible individual with a can-do attitude and a natural aptitude for helping others. The successful candidate must have exceptional organisational, time management and communication skills with a keen focus on detail and good IT skills.
Working within our main reception area you will be expected to positively promote the company by managing the reception area and providing a warm welcome to your colleagues and visitors alike. You will be expected to answer internal and external telephone calls along with providing support and assistance for a range of administrative duties including, but not limited to:
- Production of internal and external documentation
- Filing, photocopying, printing
- Data inputting
- Hotel and travel bookings
- Ordering of stationery supplies
- Arrangement of catering and refreshments for meetings
- Organisation of company correspondence
The successful candidate will be expected to liaise with colleagues of all levels within the company on a daily basis so confidence and professionalism in both appearance and attitude are essential. In return we offer a lively and welcoming working environment with full training and support provided. Other benefits include 25 days holiday per annum (+ Bank Holidays) plus you will be eligible to join our company pension scheme following completion of your probation period along with BUPA Health Care Cover following 1 years' service. Working hours are Monday to Friday 08:00 - 17:00. Lunch break from 12:30 - 13:30.
Duties Include:
- Uploading / Downloading documents for the project teams from various portals
- Collation / Production of Technical Submissions, Progress Reports and O&M's
- Performing data entry roles, including updating records and producing reports
- Managing the Reception area along with welcoming staff and visitors
- Managing company correspondence including phone calls, emails, letters and packages
- Organising meetings and overseeing catering requirements
- Managing inventory of office supplies including stationery and first aid materials
- Managing hotel and travel bookings
- Organising internal company charity days
- Maintaining filing systems
- Managing and monitoring use of the company pool cars
- Printing and presenting drawings and documents
Key Candidate Strengths:
- Exceptional organisational and time management skills
- Outstanding verbal and written communication skills
- Proven experience within a related role
- Knowledge of computer programmes used in daily office administration functions such as word processors and spreadsheets
- Proficiency in filing and paper management, including the ability to handle confidential information
- Excellent problem-solving skills, the ability to research and an aptitude for helping other people
- The ability to work as part of a team as well as being self-motivated and able to work on their own initiative
The Adecco Group UK & Ireland is an Equal Opportunities Employer.
Administrative & Office Support. Job in Birmingham LilyLifestyle Jobs employer: United Cerebral Palsy of Georgia
At our Birmingham office, we pride ourselves on fostering a vibrant and supportive work culture that values teamwork and individual growth. As an Administrative & Office Support professional, you will enjoy a range of benefits including 25 days of holiday, a company pension scheme, and BUPA Health Care Cover after one year of service, all while working in a lively environment that encourages personal development and a can-do attitude.
Contact Details:
United Cerebral Palsy of Georgia Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Administrative & Office Support. Job in Birmingham LilyLifestyle Jobs
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on LilyLifestyle. Check out their social media and website to understand their vibe. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Prepare for common interview questions related to administrative roles. Think about your past experiences and how they relate to the job description. We recommend doing mock interviews with friends or family to boost your confidence.
✨Tip Number 3
Show off your skills! During the interview, highlight your organisational and communication skills. Share specific examples of how you've successfully managed tasks in previous roles. This will demonstrate your ability to handle the responsibilities outlined in the job description.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way. It shows your appreciation for the opportunity and reinforces your interest in the position. Plus, it keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Administrative & Office Support. Job in Birmingham LilyLifestyle Jobs
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the job description. Highlight your organisational and communication skills, as well as any relevant administrative experience. We want to see how you can bring your unique flair to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to showcase your can-do attitude and flexibility. Tell us why you're excited about the role and how you can contribute to our lively working environment. Remember, we love a personal touch!
Show Off Your IT Skills:Since the role involves various IT tasks, make sure to mention your proficiency with word processors and spreadsheets. If you've got experience with data entry or managing documents, let us know! We appreciate candidates who are tech-savvy.
Apply Through Our Website:We encourage you to apply directly through our website for a smoother application process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. We can't wait to hear from you!
How to prepare for a job interview at United Cerebral Palsy of Georgia
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and required skills, such as organisational and communication skills. This will help you tailor your answers to show how you fit the role perfectly.
✨Showcase Your IT Skills
Since the job requires good IT skills, be prepared to discuss your experience with relevant software and tools. Bring examples of how you've used technology in previous roles to improve efficiency or solve problems. This will demonstrate your capability and confidence in handling administrative tasks.
✨Practice Your Communication Skills
As you'll be liaising with colleagues and visitors, strong communication is key. Practice answering common interview questions clearly and concisely. You might even want to do a mock interview with a friend to get comfortable speaking about your experiences and skills.
✨Prepare Questions to Ask
Interviews are a two-way street, so prepare thoughtful questions to ask your interviewer. Inquire about the team dynamics, company culture, or specific projects you might be involved in. This shows your genuine interest in the role and helps you assess if it's the right fit for you.
