At a Glance
- Tasks: Support the Commercial Team with admin tasks and manage export documentation.
- Company: Join a dynamic team at Bentley Lily, a leader in pet food exports.
- Benefits: Permanent role with opportunities for growth and development.
- Other info: Office-based in Doncaster with a supportive team culture.
- Why this job: Be part of a fast-paced environment where your organisational skills shine.
- Qualifications: 5 GCSEs including Maths and English; previous admin experience preferred.
The predicted salary is between 25000 - 32000 £ per year.
Location: Doncaster
Contract: Permanent, Full Time
Department: Commercial
About the Role
We are seeking a highly organised and proactive Export Administrator to join our busy and fast-paced Commercial Team. This role provides essential administrative support across UK Pet Food sales and export operations, ensuring efficient documentation, excellent customer service, and seamless coordination between internal teams and external partners. This position is ideal for someone who thrives in a demanding environment, is confident managing multiple deadlines, and has a strong eye for detail.
Key Responsibilities
- Provide full administrative support to the Commercial Team
- Manage customer account databases, including data entry, KPI reporting and data analysis
- Handle customer enquiries for both UK and Export sales
- Complete export documentation including invoicing, shipping documents, re-scheduling and delivery paperwork
- Ensure accurate and timely submission of all global export documents (EHCs, COO s, Vet certificates, etc.)
- Liaise with customers, logistics partners, APHA, Veterinary Officers and the Chamber of Commerce to ensure just-in-time delivery of documentation
- Chase relevant contacts to prevent delays, demurrage penalties and GAFTA charges
- Build strong working relationships with internal teams (Transport, Production, Quality) and external customers
- Coordinate UK and international transport, including scheduling collections and deliveries
- Manage sales enquiries, organise sales coordination and support contract management
- Provide up-to-date scheduling reports for active contracts
- Liaise with laboratories and the Quality Department to ensure products meet customer specifications
- Schedule PAP deliveries and arrange transport with both SARIA and third-party providers
- Retrieve and provide site collection numbers from NAV
- General administration and other ad-hoc duties as required
What We’re Looking For
Essential Qualifications
- 5 GCSEs Grade C or above (including Maths and English) or equivalent
Experience
- Previous experience in an administrative or office-based role
Skills & Competencies
- Strong IT skills, particularly Microsoft Word and Excel
- Excellent written and verbal communication
- Confident problem-solver with strong investigatory skills
- Ability to multitask and meet strict deadlines
- Strong organisational skills and attention to detail
- Ability to analyse information from multiple sources and make effective decisions
- Able to prioritise workload independently
- Positive, proactive and focused attitude
- Able to work well both independently and as part of a team
Working Arrangements
Full-time, permanent position Office-based in Doncaster
Export Administration Specialist. Job in Bentley LilyLifestyle Jobs employer: United Cerebral Palsy of Georgia
Bentley LilyLifestyle is an exceptional employer that values its employees by fostering a dynamic and supportive work culture in Doncaster. As an Export Administration Specialist, you will benefit from a permanent, full-time position with opportunities for professional growth, while being part of a collaborative team that prioritises efficiency and customer satisfaction. With a focus on employee development and a commitment to excellence, this role offers a rewarding career path in a fast-paced environment.
Contact Details:
United Cerebral Palsy of Georgia Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Export Administration Specialist. Job in Bentley LilyLifestyle Jobs
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how your skills as an Export Administrator can contribute to their success. This will help you stand out during the interview.
✨Tip Number 3
Practice your responses to common interview questions. Think about how your previous experience aligns with the responsibilities of the role, especially around documentation and customer service. Confidence is key!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who are proactive and take the initiative to reach out directly.
We think you need these skills to ace Export Administration Specialist. Job in Bentley LilyLifestyle Jobs
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Export Administration Specialist role. Highlight your relevant experience and skills, especially those related to administration, customer service, and documentation. We want to see how you can bring value to our Commercial Team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Share specific examples of how you've managed multiple deadlines or provided excellent customer service in the past. We love a good story!
Show Off Your IT Skills:Since strong IT skills are essential for this position, make sure to mention your proficiency in Microsoft Word and Excel. If you have any experience with data analysis or managing databases, let us know! We’re keen to see how tech-savvy you are.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re serious about joining our team at Bentley LilyLifestyle!
How to prepare for a job interview at United Cerebral Palsy of Georgia
✨Know Your Stuff
Before the interview, make sure you understand the role of an Export Administration Specialist. Familiarise yourself with export documentation processes and the key responsibilities mentioned in the job description. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or deadlines. Be ready to discuss how you prioritised your workload and ensured everything was completed on time.
✨Communicate Clearly
Excellent communication is crucial for this role. Practice articulating your thoughts clearly and concisely. During the interview, listen carefully to the questions asked and respond thoughtfully, demonstrating your ability to communicate effectively with both internal teams and external partners.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the challenges they face in export operations, or how success is measured in this role. This shows your enthusiasm and helps you gauge if the company is the right fit for you.
