At a Glance
- Tasks: Support operations with admin tasks, manage records, and assist on projects.
- Company: Growing Facilities Management company with a friendly vibe.
- Benefits: Flexible part-time hours and potential for career growth.
- Other info: Perfect for those looking to kickstart their career in facilities management.
- Why this job: Gain valuable experience in a supportive environment while balancing your studies.
- Qualifications: Strong organisational skills and good IT literacy required.
The predicted salary is between 12694 - 12694 £ per year.
Andy File Associates Limited is working as a Recruitment Agency on behalf of our client with regards to this part-time permanent position.
Salary: £12,694.50
Hours: Part-Time 22.5 hours per week (Flexible Hours Available)
Location: Insert Location / Hybrid if applicable
Reporting to: Operations Manager / Facilities Manager
Role Overview
Our client is a growing Facilities Management company looking for a reliable and organised Part-Time Administrative Assistant to support their operations team with a wide variety of administrative and project-based tasks. This is a flexible role suited to someone with strong attention to detail, good IT skills, and the ability to manage multiple tasks accurately and efficiently. The role will involve supporting ongoing projects, maintaining records, organising job documentation, and assisting with day-to-day administrative duties across the business.
Key Responsibilities
- Match photographs of completed works to corresponding jobs and upload records accurately.
- Organise and maintain electronic job files and documentation.
- Support the operations team with general administration tasks.
- Update spreadsheets, databases, and internal systems.
- Assist with compiling reports and project information.
- Liaise with engineers, subcontractors, and office staff to obtain missing information where required.
- Help ensure completed job records are accurate and compliant.
- Assist with document control and filing.
- Provide ad hoc support on various operational and administrative projects.
Person Specification
Essential Skills & Experience
- Strong organisational skills and excellent attention to detail.
- Good computer literacy, including Microsoft Office (Excel, Outlook, Word).
- Ability to manage and prioritise workload independently.
- Strong communication skills, both written and verbal.
- Reliable, proactive, and able to work accurately with large volumes of information.
Desirable
- Previous administration experience within facilities management, construction, maintenance, or property services.
- Experience working with job management or CAFM systems.
- Experience handling digital files, photos, and document management processes.
What We Offer
- Flexible part-time hours
- Friendly and supportive working environment
- Opportunity to gain experience within the facilities management sector
- Potential for additional hours and career progression as the business grows
Administrative Assistant. Job in Yorkshire LilyLifestyle Jobs employer: United Cerebral Palsy of Georgia
Andy File Associates Limited offers a fantastic opportunity for an Administrative Assistant in Yorkshire, providing a flexible part-time role within a supportive and friendly working environment. Employees benefit from the chance to gain valuable experience in the facilities management sector, with potential for career progression as the company continues to grow. The emphasis on work-life balance and a collaborative culture makes this an excellent employer for those seeking meaningful and rewarding employment.
Contact Details:
United Cerebral Palsy of Georgia Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant. Job in Yorkshire LilyLifestyle Jobs
✨Tip Number 1
Network like a pro! Reach out to friends, family, and former colleagues to let them know you're on the hunt for an Administrative Assistant role. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Get your online presence sorted! Update your LinkedIn profile to reflect your skills and experience relevant to administrative roles. Join groups related to facilities management and engage with posts to get noticed.
✨Tip Number 3
Practice makes perfect! Prepare for interviews by rehearsing common questions and scenarios specific to administrative tasks. We recommend doing mock interviews with a friend to boost your confidence.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you're serious about the role and keen to join our team at StudySmarter.
We think you need these skills to ace Administrative Assistant. Job in Yorkshire LilyLifestyle Jobs
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Administrative Assistant role. Highlight your organisational skills and attention to detail, as these are key for this position. We want to see how your experience aligns with the job description!
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role. Mention your relevant experience and how you can support the operations team effectively. Keep it friendly and professional!
Show Off Your IT Skills:Since good computer literacy is essential, make sure to mention your proficiency in Microsoft Office, especially Excel and Word. If you've used any job management or CAFM systems, don’t forget to include that too!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and get you on board with our friendly team!
How to prepare for a job interview at United Cerebral Palsy of Georgia
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and required skills, especially around organisation, attention to detail, and IT proficiency. This will help you tailor your answers to show how you fit the role perfectly.
✨Showcase Your Organisational Skills
Since the role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and maintained accuracy under pressure.
✨Brush Up on Your IT Skills
Given that good computer literacy is essential, ensure you're comfortable discussing your experience with Microsoft Office, particularly Excel, Word, and Outlook. You might even want to mention any specific tools or systems you've used in previous roles that relate to job management or document control.
✨Practice Your Communication
Strong communication skills are a must for this position. Prepare to demonstrate your verbal and written communication abilities during the interview. Consider practising common interview questions with a friend, focusing on clarity and confidence in your responses.
